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Added 27 mins ago
FS
Area Safety Manager
First Student
Toronto, ON
- Full-time
Support the RSD and Risk Management with claims management and litigation matters. Conduct root cause analysis with Operations and Maintenance, as required.
Added 42 mins ago
F
Webber - Incident Response Technician - Infrastructure Management
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Hamilton, ON · CAN - Webber - Infra - Hamilton
- Full-time
Assist with the administration of third party claims by gathering documentation, paperwork and other relevant information.
Added 42 mins ago
F
Webber - Seasonal Patrol Maintenance Technician - Infrastructure Management
Ferrovial
Toronto, ON · CAN - Webber - Infra - Peel Halton
- Full-time
Providing information for analysis of contractor or public claims.
Added 42 mins ago
S
Regional Vice President Sales-Western Region
Sedgwick
Vancouver, BC · Calgary, AB · CAN-Vancouver
- Full-time
Minimum 5+ years of progressive business development, sales leadership, or executive leadership experience with at least 3 years in Insurance Industry with Claims experience preferred
Added 2 hours ago
II
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Intact Insurance UK
Halifax, NS
- Full-time
consistency and integrity across the claims journey.
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Edmonton, AB · Calgary, Alberta
- Full-time
Support change management, claims, and client communications
Added 2 hours ago
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AH
Administrative Support III
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Part-time
…Booking meetings Preparing and submitting parking and expense claims Responsible for records management Entering client data into a variety of information systems Drafting and formatting…
Added 2 hours ago
DC
Supervisor, Environmental, Health & Safety and Quality
DATA Communications Management Corp
Brampton, ON · Burlington, ON
- $65,149 to $81,436 CAD / year
- Full-time
Support injury management, ergonomic assessments and claims process and
Added 2 hours ago
TF
Legal Counsel– Commercial and Employment
The Fertility Partners Inc
Toronto, ON
- $190,000 to $210,000 CAD / year
Support employment-related claims and disputes and manage external employment counsel where specialized advice or representation is required.
Added 3 hours ago
ES
Finance Specialist
Earnscliffe Strategy Group
Toronto, ON
- $65,000 to $70,000 CAD / year
- Full-time
Review and process staff expense claims (Nexonia), ensuring adherence to the firm’s travel and expense policies.
Added 3 hours ago
S
Coordinator, Workplace Health
Sanya’k̓ula
Vancouver, BC
- Full-time
…recovery at work or early return to work (RTW) efforts, identifies claims for coordination of early intervention services, coordinates modified/alternate work opportunities to mitigate…
Added 3 hours ago
B
Construction administrator
BPA
Halifax, NS
- Full-time
Review contractor progress claims and change orders
Added 3 hours ago
CO
Disability and Wellness Coordinator (temporary position up to two (2) years)
City of Saint John
Saint John, NB
- Temporary
Administer and coordinate non-occupational and occupational claims, ensuring timely and accurate processing as part of a return to work or duty to accommodate program.
Added 3 hours ago
FO
Travelling Commercial Project Manager - CONTRACT
First Onsite - CA
Surrey, BC
- $90,000 to $105,000 CAD / year
- Contract
…interruption to our clients. You manage all sorts of restoration claims including water damage, fire damage to both residential and commercial properties. As necessary, you resolve disputes…
Added 4 hours ago
WC
(CAN) Consumables Associate
Walmart Canada
St. John's, NL · Greater St. John's Metropolitan Area
- Contract
Ensures proper handling of claims and returns, secures merchandise, identifies high shrink items and maintains a safe work environment as per Company policies and procedures.
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(CAN) Consumables Associate
Walmart Canada
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- Full-time
Ensures proper handling of claims and returns, secures merchandise, identifies high shrink items and maintains a safe work environment as per Company policies and procedures.
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WC
(CAN) Consumables Associate
Walmart Canada
Prince Albert, SK
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Ensures proper handling of claims and returns, secures merchandise, identifies high shrink items and maintains a safe work environment as per Company policies and procedures.
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WC
(CAN) Asset Protection Operations Team Lead
Walmart Canada
Duncan, BC
- Full-time
…Delegate, assist and follow-up on completion of tasks in receiving, claims and office…
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(CAN) Associé, produits consommables
Walmart Canada
Sainte-Agathe-des-Monts, QC
- Full-time
Ensures proper handling of claims and returns, secures merchandise, identifies high shrink items and maintains a safe work environment as per Company policies and procedures.
Added 4 hours ago
WC
(CAN) Directs Store Delivery Associate
Walmart Canada
Hamilton, ON
- Full-time
Maintains a clean and organized receiving area by preparing returns, claims, and MTRs for shipment and completing all required documentation accurately.
Added 4 hours ago
WC
(CAN) Asset Protection Operations Team Associate
Walmart Canada
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- Full-time
Ensures a neat, clean and organized work area in receiving, claims, and offices.
Added 4 hours ago
Coordinator, Construction Services
Defence Construction Canada
Ralston, AB
Client-Partners, contractors, and consultants will rely on you for guidance and solutions. You'll review progress claims, coordinate contract changes, address project risks, and help…
Added 5 hours ago
HI
Commercial Lines Account Assistant, SME
HUB International
Oakville, ON
- Full-time
Added 5 hours ago
J
Personal Lines Account Manager
JobsMedia.io
Toronto, ON
- Internship
Claims Support: Confidently guide clients through the claims process, acting as a supportive advocate.

York Group

Project Administrator

Edmonton, AB, T5J 3N6, Canada

Full-time

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Job details

Job type: Full-time
Experience: Minimum 3 years of project or general administrative experience
Posting language: English
Posted: Oct 1, 2026

Original job description

About York

At York, we are bold, fast, and relentlessly focused on what matters: our clients.

While others get lost in bureaucracy and outdated thinking, we cut through the noise. We challenge the status quo, move with urgency, and make decisions that serve our clients, not just our bottom line. We take full ownership, work together to solve complicated problems, and execute - no excuses, no shortcuts.

This is not the place for complacency. Our team thrives in a high-performance, no-BS environment - we are a group of high performers who think critically, move fast, and follow through. The success of our business depends on the willingness of our team to ditch antiquated ways of operating and adapt new methods for achieving excellent results.

This is how we work. This is how we win.

Reports to: Vice President, Operations

Position Summary

The Project Administrator assists all facets of the organization, with a particular focus on managing project insurance, utility applications, and permits. This individual enables department leaders to prioritize their realm of responsibility (i.e. construction operations) by freeing up their time. This individual will coordinate insurance requirements, prepare and track utility service applications, and manage the permitting process from application through final inspection, while also supporting project documentation, day-to-day communication activities, project administration duties and any other support as required by various departments.

Key Responsibilities

Collaborate with project managers, site superintendents and other project team members to ensure seamless project execution and facilitate communication between the construction team and project stakeholders.
Manage daily office activities related to construction projects, including handling general inquiries from clients, vendors and employees
Coordinate project insurance (builder's risk, wrap-up and liability), placing, renewing and updating coverage as projects progress, and support claims by gathering incident reports, photos and documentation.
Oversee subcontractor and vendor compliance, and flag expired or non-compliant coverage to project and accounting teams
Prepare, submit, and track utility service and meter applications (power, gas, water/sewer, and telecommunications).
Prepare and submit development, building and trade permit applications with the required drawings, forms, and supporting documents.
Act as the primary point of contact with municipalities, utility providers, insurers and brokers on behalf of the project team
Create and maintain project files and records, including contracts, permits, insurance records, utility applications, correspondence, installations, drawings, and project progress.
Ensure document control procedures are followed and continually improved.
Attend project meetings, take and distribute minutes, and report on the status of permits, utility applications and insurance compliance.
Organize project close-out by preparing warranty packages and requirements, collecting warranties and O&M manuals, obtaining final permit signoffs and occupancy documentation, transferring utility accounts, creating turnover documents and archiving documentation.
Provide general and cross-departmental administrative support as required, such as organizing meetings, handling correspondence, and maintaining company records, licenses and corporate insurance policies.

What you bring to York

Minimum 3 years of project or general administrative experience
Experience managing permit applications and inspections would be considered an asset.
Experience with construction insurance (certificates of insurance, builder risk, WCB clearances) would be considered an asset.
Familiarity with utility service application processes and providers is an asset.
Previous construction experience would be considered an asset.
Experience tracking documentation in software (such as ACC Forma Autodesk, SharePoint, or Bluebeam).
Proficiency in Microsoft Office Suite programs.
Ability to learn and adapt to changing systems, technology, and procedures.
A confident, detail-oriented, enthusiastic, and positive team player is critical to the success of this role.
A collaborative and flexible approach.
Ability to manage multiple applications and deadlines at once and follow up persistently until items are closed.
Ability to work in a fast-paced organization continually meeting tight deadlines
Motivation, great organizational skills.
Excellent communication skills.
Ability to work within the team and uphold York’s values.

Core Competencies

Detail-Orientation
Time Management & Organization
Communication
Problem Solving & Risk Management
Hustle

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More about this job

Responsibilities

The Project Administrator manages project insurance, utility applications, and the permitting process while supporting construction operations. They act as the primary point of contact for stakeholders and ensure seamless project documentation and compliance.

Requirements

Candidates must have at least 3 years of project or general administrative experience, preferably within the construction industry. Proficiency in Microsoft Office and experience with project documentation software are required for this role.

Skills

Project administration
Permit applications
Construction insurance
Utility applications
Document control
Microsoft Office Suite
Autodesk ACC Forma
SharePoint
Bluebeam
Compliance management
Vendor management
Communication
Time management
Detail-orientation
Problem solving
Risk management

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Construction
Permits
Insurance
Utility Applications
Compliance
Documentation
Operations
Builder's Risk
Liability
Subcontractor Management
Vendor Management
Project Management
Site Superintendents
Microsoft Office
Autodesk ACC Forma
SharePoint
Bluebeam
Occupancy Documentation
Warranty Packages
Administrative Support
Risk Management
Communication
Organization
Detail-oriented

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