Acquisitions Coordinator
- Toronto, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
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Purpose:
Under the direction of the manager, the Acquisitions Coordinator coordinates the operational activities supporting library acquisitions, including acquisition order processing, electronic resources processing, cataloguing workflows, and the maintenance of bibliographic records. The role serves as the primary point of contact for internal library departments, ensuring the timely coordination of services and the provision of accurate information. Additionally, the role supports the Manager by coordinating workflow priorities, scheduling work, providing training and guidance to full-time and part-time staff, and monitoring the financial administration of library acquisitions through the reconciliation of purchasing accounts and processing of online payments.
Education:
University degree in a related field or an equivalent of 4 years recent experience (defined as within the last five years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.
Experience:
Two (2) years recent related library experience, including Bibliographic searching and copy cataloguing to RDA standards with MARC coding within an on-line library system. Experience coordinating workflow.
Skills:
Effective organizational skills, including the ability to meet deadlines
Effective communication skills, including the ability to interact with internal and external individuals with tact, diplomacy and a high level of customer service
Effective problem-solving skills
Attention to detail and accuracy
Intermediate MS Office (Word, Excel)
Knowledge of basic bookkeeping practices
Additional Notes:
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. Hours of work: Monday -Friday 8:00-4:00
Access Full Position Posting
If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.
As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.
Purpose:
Under the direction of the manager, the Acquisitions Coordinator coordinates the operational activities supporting library acquisitions, including acquisition order processing, electronic resources processing, cataloguing workflows, and the maintenance of bibliographic records. The role serves as the primary point of contact for internal library departments, ensuring the timely coordination of services and the provision of accurate information. Additionally, the role supports the Manager by coordinating workflow priorities, scheduling work, providing training and guidance to full-time and part-time staff, and monitoring the financial administration of library acquisitions through the reconciliation of purchasing accounts and processing of online payments.
Education:
University degree in a related field or an equivalent of 4 years recent experience (defined as within the last five years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.
Experience:
Two (2) years recent related library experience, including Bibliographic searching and copy cataloguing to RDA standards with MARC coding within an on-line library system. Experience coordinating workflow.
Skills:
Effective organizational skills, including the ability to meet deadlines
Effective communication skills, including the ability to interact with internal and external individuals with tact, diplomacy and a high level of customer service
Effective problem-solving skills
Attention to detail and accuracy
Intermediate MS Office (Word, Excel)
Knowledge of basic bookkeeping practices
Additional Notes:
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. Hours of work: Monday -Friday 8:00-4:00
Access Full Position Posting
If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.
As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.
More about this job
Responsibilities
Coordinate library acquisitions operations, including order processing, electronic resources, cataloguing workflows, and bibliographic record maintenance. Coordinate workflow priorities and staff scheduling, provide training and guidance, serve as a contact for library departments, and support purchasing account reconciliation and online payments.
Requirements
Requires a university degree in a related field, or an eligible equivalent of four years of recent York University experience performing similar tasks, in addition to the experience requirement. Requires two years of recent related library experience, including bibliographic searching, copy cataloguing to RDA standards with MARC coding in an online library system, and workflow coordination; organizational, communication, problem-solving, accuracy, intermediate Word and Excel, and basic bookkeeping skills are also required.
Skills
- Organizational Skills
- Communication
- Problem-Solving
- Attention To Detail
- Accuracy
- Microsoft Word
- Microsoft Excel
- Bookkeeping
- Bibliographic Searching
- Copy Cataloguing
- RDA Standards
- MARC Coding
- Workflow Coordination
- Customer Service
- Staff Training
- Financial Reconciliation
Visa sponsorship
Not detected in the job text
Categories
- Education
- Administrative
- Finance & Accounting
- Customer Service & Support
- Management & Leadership
Keywords
- Library Acquisitions
- Acquisition Order Processing
- Electronic Resources
- Cataloguing Workflows
- Bibliographic Records
- Bibliographic Searching
- Copy Cataloguing
- RDA Standards
- MARC Coding
- Online Library System
- Workflow Coordination
- Staff Scheduling
- Staff Training
- Purchasing Accounts
- Account Reconciliation
- Online Payments
- Bookkeeping
- Microsoft Word
- Microsoft Excel
- Customer Service
- Internal Communications