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Added 6 mins ago
CE
Plant Operator
Cenovus Energy
Lloydminster, SK
- Full-time
Reporting to the Operations Coordinator, the Plant Operator will be part of the Upstream Thermal Operations team at the Edam East SAGD Facility. The facility includes water treating,…
Added 6 mins ago
Logistics Coordinator
Umicore
Markham, ON
Three-year College Diploma or equivalent, preferably in Business Administration, Commerce, Purchasing, Supply Chain Management, Logistics, or a related field.
Added 6 mins ago
Business System Support Specialist
Demant Group
Toronto, ON
Collaborate with Systems Development Coordinator on system testing, validation and configuration for Acquisitions and Data Migrations.
Added 7 mins ago
RH
HR Manager
Robert Half
Calgary, AB
- Full-time
…across multiple locations and manages two direct reports (HR Coordinator and Payroll). The organization is entering a phase of modernization and expansion, requiring an HR professional…
Added 22 mins ago
SF
Coordinator, Granting and Hospital Relations (12-month Contract)
SickKids Foundation
Toronto, ON
- Full-time
…future. That’s why SickKids Foundation is looking for a new Coordinator, Granting and Hospital…
Added 22 mins ago
DM
Office Coordinator (12-Month Contract)
Disability Management Institute
Surrey, BC
- Full-time
We are currently looking for an Office Coordinator to join our team in Surrey, BC on a 12-month contract. In this role, you’ll oversee the day-to-day functioning of the DMI Administration…
Added 37 mins ago
SC
Procurement Coordinator
Sturgeon County
Morinville, AB
- $83,161 to $105,805 CAD / year
- Temporary
The Procurement Coordinator is responsible for oversight and recommendations relative to Sturgeon County procurement activities. This role is versed in internal best practices relevant to…
Added 52 mins ago
MS
Coordonateur logistique / Logistics Coordinator
McGill St Laurent
Montreal, QC
- Full-time
Diplôme d’études collégiales en logistique, en gestion de la chaîne d’approvisionnement, en administration des affaires ou dans un domaine connexe (un atout).
Added 1 hour ago
UO
Co-op Coordinator
University of Victoria
Victoria, BC
- Full-time
The Co-op Coordinator will participate in the planning, development and administration of the co-op and career programs in assigned departments and is responsible for coordinating the…
Added 1 hour ago
GS
Coordonateur logistique / Logistics Coordinator
Grain St Laurent
Montreal, QC
- Full-time
Diplôme d’études collégiales en logistique, en gestion de la chaîne d’approvisionnement, en administration des affaires ou dans un domaine connexe (un atout)
Added 1 hour ago
Coordinator, Construction Services
Defence Construction Canada
NT · NWT, Yellowknife_, Northwest Territories
As Coordinator, Construction Services, you will play a key role in delivering complex construction projects, working closely with contractors, consultants and Client-Partners to keep work…
Added 1 hour ago
CO
Asset Coordinator
City of Windsor
Windsor, ON
- Temporary
Must have a Master’s degree in Business Administration, Finance, Planning or Engineering or Ontario Ministry of Education equivalency and a minimum of two (2) years’ experience in a…
Added 2 hours ago
BW
Registered Nurse (RN), Families In Recovery Program (FIR) - BC Women’s Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
…services such as maternal, fetal/newborn/infant assessment and administration of ordered drugs and therapy. Cerate a therapeutic environment by providing teaching and…
Added 2 hours ago
IG
Flight Coordinator
Insight Global
Longueuil, QC
- $28 to $42 CAD / hour
- Contract
Added 2 hours ago
KP
Logisitc Operations Coordinator
Kelly Professional & Industrial
Oakville, ON
- Full-time
Our customer is looking for a permanent Logistics Operations Coordinator who is detail-oriented, proactive, and able to thrive in a team environment while taking ownership of their work.
Added 2 hours ago
RH
Administrative Assistant
Robert Half
London, ON
- $55,000 to $64,000 CAD / year
- Full-time
Assist with reception, office administration, and day-to-day office operations
Added 2 hours ago
HR
Civic Addressing Coordinator
Halifax Regional Municipality
Halifax, NS
- Full-time
Reporting to the Principal Planner of Planning Information Services, this position is responsible for the administration of HRM’s Civic Addressing and Asset Naming Programs, with a focus on…
Added 2 hours ago
TS
Administration/Project Coordinator
The Salvation Army Canada and Bermuda Territory
Toronto, ON · Territorial Headquarters
- Full-time
The Administrative & Projects Coordinator provides administrative and project coordination support to the Territorial Youth Secretaries and the Youth Department. The position coordinates…
Added 2 hours ago
Office Coordinator, Volunteer Resources
Nova Scotia Health and IWK Health
Halifax, NS
The Office Coordinator provides administrative support to a department and team members within the IWK Health Centre. The incumbent functions as a primary point of contact for the team…
Added 2 hours ago
TC
Sales Execution Coordinator
Toromont Cat
Concord, ON
- Full-time
The Sales Coordinator is responsible for effectively supporting the execution of the sales process for approved equipment deals.
Added 2 hours ago
MM
Customer Support and Invoicing Analyst
MTU Maintenance Canada
Delta, BC
- Full-time
Act as co-host and coordinator for organization-wide alignment meetings, ensuring information is current and stakeholders are aligned.
Added 2 hours ago
CH
Registered Nurse
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 2 hours ago
CH
Registered Nurse
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 2 hours ago
CH
Registered Nurse - ICU CCU
Covenant Health Canada
AB · Edmonton, AB
- Part-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 2 hours ago
CH
Registered Nurse - Emergency
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…

York University

Administrative Coordinator

Toronto, ON, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

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Purpose:

The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive excellence in promoting and enhancing student success. Through innovative course design, diverse experiential education and learning opportunities, and a supportive community environment, our students receive the education they need to create big ideas that have an impact on the world. The Administrative Coordinator role supports the Chair/Director and the Operations Manager in all administrative matters, coordinates the workflow of non-academic staff and daily operations of the academic unit within the policies and procedures of the Faculty, and University.The Administrative Coordinator role supports the vision, mission, values and strategic direction of the Faculty of Liberal Arts & Professional Studies and York University, and contribute to a positive, supportive and student-focused team environment of high performance, respect, trust, collaboration and continuous improvement, embraces diversity and fosters inclusion.

Education:

College Diploma in Business Administration or related discipline, or an equivalent of 2 years recent experience (defined as within the last three years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience:

Three (3) years of administrative experience in coordination of academic resources and processes, including some experience coordinating tenure and promotion, full and contract faculty hiring, coordination of workflow and budget administration is required.

Skills:

Knowledge of academic administration processes (full-time faculty recruitment, contract faculty hiring, tenure and promotions) and related Collective Agreements (e.g. YUFA, CUPE 3903). Ability to coordinate committee meetings, take minutes and synthesize information into action. Efficient oral communication skills to elicit information and answer inquiries, interpersonal skills, dealing courteously and effectively with people, tact and diplomacy is essential. Effective written communication skills. Exercising good judgment and initiative and maintaining strict confidentiality. Ability to work independently and effectively as part of a team. Demonstrated attention to detail and accuracy. Efficient planning and organizational skills, coordinating work flow of others, ability to work well under pressure of high volume, setting priorities and coordinating multiple tasks with conflicting deadlines. Demonstrated skill/ability in word-processing (advanced MS Word), spreadsheets (intermediate MS Excel), and intermediate (or basic) database skills (MS Access), electronic calendar/scheduling software and email (Lotus Notes), Student Information System (SIS) and Academic Resources Management System (ARMS). Uses software to update websites (e.g., Word Press/Contribute). Typing 40-50 w.p.m., accuracy is essential. Demonstrated record of good attendance and punctuality.

Additional Notes:

Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

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If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.

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More about this job

Responsibilities

Support the Chair/Director and Operations Manager with administrative matters and coordinate non-academic staff workflows and the academic unit’s daily operations. Help ensure operations follow Faculty and University policies while contributing to a collaborative, inclusive, student-focused environment.

Requirements

Requires a college diploma in Business Administration or a related discipline, or an eligible equivalent of recent York University experience, plus three years of administrative experience coordinating academic resources and processes. Candidates need knowledge of faculty hiring, tenure and promotion processes and related collective agreements, along with strong communication, organizational, confidentiality, and software skills.

Skills

Academic Administration
Faculty Recruitment
Contract Faculty Hiring
Tenure and Promotion Coordination
Committee Coordination
Minute Taking
Workflow Coordination
Budget Administration
Oral Communication
Written Communication
Confidentiality
Planning and Organization
Microsoft Word
Microsoft Excel
Microsoft Access
Student Information System

Visa sponsorship

Not detected in the job text

Keywords

Academic Administration
Faculty of Liberal Arts and Professional Studies
Faculty Recruitment
Contract Faculty Hiring
Tenure and Promotion
YUFA
CUPE 3903
Collective Agreements
Committee Meetings
Minute Taking
Workflow Coordination
Budget Administration
Confidentiality
Microsoft Word
Microsoft Excel
Microsoft Access
Electronic Calendars
Lotus Notes
Student Information System
Academic Resources Management System
WordPress
Contribute
Typing

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