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Added 28 mins ago
HM
Pediatrics
Health Match BC
Chilliwack, BC
- Full-time
Developmental pediatric experience and training would be an advantage. We would be flexible about providing additional training if necessary.
Added 28 mins ago
HM
Urology
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…balanced workload distribution. Prior independent clinical experience is…
Added 28 mins ago
Manager Portfolio and Building Services
City of Vancouver
Vancouver, BC
The Manager, Portfolio & Building Services reports to the Director of Non-Market Housing Operations and assists in all aspects of managing the operations and janitorial services of the…
Added 1 hour ago
CG
Performance Marketing Manager
CSC Generation
Toronto, ON
- Full-time
Hands-on experience running paid campaigns across Meta, Google, and at least one additional platform (Pinterest, TikTok, or similar).
Added 1 hour ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
One (1) year experience in within a healthcare setting preferred.
Added 1 hour ago
MC
Manager, Revenue Accounting & Reporting
Make-A-Wish Canada
Pickering, ON
- Full-time
Do you want to be part of an organization that is child-focused, values employee experience and is an inspiring workplace? If so, Make-A-Wish Canada is for you!
Added 1 hour ago
CR
Culinary Manager
COGIR Real Estate
Ottawa, ON
- Full-time
Your collaboration will extend to working closely with the Executive Director, National Director and Regional Managers of Culinary and residents to translate culinary visions into…
Added 1 hour ago
CR
Culinary Manager- 6 Month Contract
COGIR Real Estate
Calgary, AB
- Full-time
Your collaboration will extend to working closely with the Executive Director, National Director and Regional Managers of Culinary and residents to translate culinary visions into…
Added 1 hour ago
GT
Customer Service and Communications Coordinator
Guardian Tanks
Saint-Quentin, NB
- Full-time
Reporting to the HR & Marketing Director, this individual ensures a professional and welcoming experience, facilitates internal communications, and actively contributes to the company…
Added 1 hour ago
CR
Office Manager
COGIR Real Estate
Ottawa, ON
- Full-time
…environment and meeting deadlines? Are you ready to take your experience to the next…
Added 1 hour ago
H
Manager - Post Anesthesic Recovery
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
…to achieve our province’s healthcare goals. Reporting to the Director of Pre and Post Operative Care, Saskatoon, the Manager is responsible for creating operational lines of sight that…
Added 1 hour ago
H
Health Services Manager St Brieux
HealthCareersInSask.ca
St. Brieux, SK
- Full-time
Job Description: Reporting to the Director Long Term Residential Care, the Facility Administrator is responsible for planning, coordinating, implementing and evaluating the day to day…
Added 1 hour ago
US Corporates - Credit Analyst, Director, Retail & Consumer - Toronto
Fitch Group
Toronto, ON
US Corporates – Credit Analyst, Director – Retail & Consumer
Added 1 hour ago
US Corporates - Credit Analyst, Associate Director - Retail & Consumer - Toronto
Fitch Group
Toronto, ON
US Corporates – Credit Analyst, Associate Director – Retail & Consumer
Added 1 hour ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
The Director of Occupational Health, Safety & Organizational Resilience provides enterprise-wide strategic leadership for the transformation, modernization, and continuous improvement of…
Added 1 hour ago
T
Accounting Administrator
TPH
Toronto, ON
- Full-time
Previous hands-on Accounts Payable experience is required and would suit someone who enjoys working in a busy, transaction-driven finance environment where accuracy, organization and…
Added 1 hour ago
GW
Senior Law Clerk - Corporate Services
Gowling WLG
Ottawa, ON
- $78,000 to $88,000 CAD / year
- Full-time
…revivals, by-laws (including those containing more complex director qualifications and multiple classes of membership), organizational documents, annual documents, minutes of meetings,…
Added 1 hour ago
GW
Senior Manager, Trademark Operations
Gowling WLG
Ottawa, ON
- $150,000 to $170,000 CAD / year
- Full-time
Gowling WLG is seeking a Senior Manager, Trademark Operations to join our Intellectual Property team. Reporting to the Director, Intellectual Property Operations, this national leadership…
Added 1 hour ago
GW
Manager, Practice Operations and Initiatives
Gowling WLG
Ottawa, ON
- $101,000 to $125,000 CAD / year
- Full-time
…the Firm's practice groups. Reporting to the Senior Practice Director, you will lead complex initiatives, strengthen governance, and develop reporting and analytics that enhance practice…
Added 1 hour ago
GW
Senior Manager, Patent Operations
Gowling WLG
Ottawa, ON
- $150,000 to $170,000 CAD / year
- Full-time
Gowling WLG is seeking a Senior Manager, Patent Operations to join our Intellectual Property team. Reporting to the Director, Intellectual Property Operations, this national leadership role…
Added 1 hour ago
A&
Director / Senior Director - Energy Practice
Alvarez & Marsal
Calgary, AB
- Full-time
As we continue to expand, A&M Energy is seeking strong Director and Senior Director level talent with experience in the energy sector to join the Energy practice. A&M works with clients to…
Added 2 hours ago
CS
Maintenance Manager- 6 Month Contract
Cogir Senior Living
Winnipeg, MB · Kingston, ON · Portsmouth
- Full-time
You will work closely with the Executive Director and residence leadership team to ensure maximum resident satisfaction while fostering a positive living experience for our residents. You…
Added 2 hours ago
CI
Early Childhood Educator
CHANCES Inc.
Cornwall, PE
- Full-time
Under the supervision and leadership of an Early Childhood Director, this position is responsible for the delivery of high quality programs for children and parents/caregivers participating…
Added 2 hours ago
CI
Early Childhood Educator
CHANCES Inc.
Charlottetown, PE
- Full-time
Under the supervision and leadership of an Early Childhood Director, this position is responsible for the delivery of high quality programs for children and parents/caregivers participating…
Added 2 hours ago
BC
Director of People & Culture
Bulk Carriers (P.E.I.) Limited
Clyde River, PE
- Full-time
The Director of People & Culture is responsible for developing and leading the company’s people strategy, ensuring regulatory compliance, strengthening organizational performance, and…

York University

Administrative Coordinator

Toronto, ON, Canada

Contract

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Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

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Purpose:

The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive excellence in promoting and enhancing student success. Through innovative course design, diverse experiential education and learning opportunities, and a supportive community environment, our students receive the education they need to create big ideas that have an impact on the world. The Administrative Coordinator role supports the Chair/Director and the Operations Manager in all administrative matters, coordinates the workflow of non-academic staff and daily operations of the academic unit within the policies and procedures of the Faculty, and University.The Administrative Coordinator role supports the vision, mission, values and strategic direction of the Faculty of Liberal Arts & Professional Studies and York University, and contribute to a positive, supportive and student-focused team environment of high performance, respect, trust, collaboration and continuous improvement, embraces diversity and fosters inclusion.

Education:

College Diploma in Business Administration or related discipline, or an equivalent of 2 years recent experience (defined as within the last three years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience:

Three (3) years of administrative experience in coordination of academic resources and processes, including some experience coordinating tenure and promotion, full and contract faculty hiring, coordination of workflow and budget administration is required.

Skills:

Knowledge of academic administration processes (full-time faculty recruitment, contract faculty hiring, tenure and promotions) and related Collective Agreements (e.g. YUFA, CUPE 3903). Ability to coordinate committee meetings, take minutes and synthesize information into action. Efficient oral communication skills to elicit information and answer inquiries, interpersonal skills, dealing courteously and effectively with people, tact and diplomacy is essential. Effective written communication skills. Exercising good judgment and initiative and maintaining strict confidentiality. Ability to work independently and effectively as part of a team. Demonstrated attention to detail and accuracy. Efficient planning and organizational skills, coordinating work flow of others, ability to work well under pressure of high volume, setting priorities and coordinating multiple tasks with conflicting deadlines. Demonstrated skill/ability in word-processing (advanced MS Word), spreadsheets (intermediate MS Excel), and intermediate (or basic) database skills (MS Access), electronic calendar/scheduling software and email (Lotus Notes), Student Information System (SIS) and Academic Resources Management System (ARMS). Uses software to update websites (e.g., Word Press/Contribute). Typing 40-50 w.p.m., accuracy is essential. Demonstrated record of good attendance and punctuality.

Additional Notes:

Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

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If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.

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More about this job

Responsibilities

Support the Chair/Director and Operations Manager with administrative matters and coordinate non-academic staff workflows and the academic unit’s daily operations. Help ensure operations follow Faculty and University policies while contributing to a collaborative, inclusive, student-focused environment.

Requirements

Requires a college diploma in Business Administration or a related discipline, or an eligible equivalent of recent York University experience, plus three years of administrative experience coordinating academic resources and processes. Candidates need knowledge of faculty hiring, tenure and promotion processes and related collective agreements, along with strong communication, organizational, confidentiality, and software skills.

Skills

Academic Administration
Faculty Recruitment
Contract Faculty Hiring
Tenure and Promotion Coordination
Committee Coordination
Minute Taking
Workflow Coordination
Budget Administration
Oral Communication
Written Communication
Confidentiality
Planning and Organization
Microsoft Word
Microsoft Excel
Microsoft Access
Student Information System

Visa sponsorship

Not detected in the job text

Keywords

Academic Administration
Faculty of Liberal Arts and Professional Studies
Faculty Recruitment
Contract Faculty Hiring
Tenure and Promotion
YUFA
CUPE 3903
Collective Agreements
Committee Meetings
Minute Taking
Workflow Coordination
Budget Administration
Confidentiality
Microsoft Word
Microsoft Excel
Microsoft Access
Electronic Calendars
Lotus Notes
Student Information System
Academic Resources Management System
WordPress
Contribute
Typing

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