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Added 13 mins ago
P
Material Planner
Puratos
Chilliwack, BC
- Full-time
…and terms negotiation. This position supports the Purchasing Manager by maintaining and communicating contract information (quantity balances, timing and pricing) for various materials and…
Added 13 mins ago
TO
Temporary Operations Clerk (anticipated for up to 4 months)
Town of Whitby
Whitby, ON
- Full-time
Reporting to, and under the direction of the Manager, Administration and Analytics, the Operations Clerk is responsible for providing administrative and communications support to the…
Added 13 mins ago
G-
Human Resources Generalist
GFL - Sewer Technologies Division
Rocky View No 44, AB · Rocky View County, AB
- Full-time
GFL Environmental is looking for a Human Resources Generalist to provide dedicated HR support across regional operations. Reporting to the HR Director, this role acts as a primary point of…
Added 13 mins ago
TC
Field Warranty Specialist - Prairie Zone
Toyota Canada Inc.
Calgary, AB
- Full-time
…team. This is a full-time opportunity and will report to the Manager of Field Warranty. The selected candidate will administer Toyota and Lexus Warranty/Extra Care Protection (ECP) Policy…
Added 13 mins ago
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Assistant Manager - Food and Beverage
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Edmonton, AB
- Full-time
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Added 13 mins ago
Fleet Technician - Heavy Duty Mechanic
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…municipal vehicles and equipment, supporting seasonal and emergency operations, and strengthening the Municipality’s fleet maintenance…
Added 28 mins ago
Sr. Manager, Legal Operations
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Toronto, ON
…partnerships, financings and IP. We are looking for a Senior Manager, Legal Operations to build the engine behind it. You will own the tools, workflows and data that let a lean legal team…
Added 43 mins ago
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Growth Operations Manager
nesto
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- Full-time
A successful Growth Operations Manager is the rare individual who masters analytical skills to identify and deliver the highest value opportunities possible, just as well as the soft skills…
Added 43 mins ago
MS
Operations Supervisor
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- Full-time
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Added 43 mins ago
SN
Clinical Resource Manager
S&R Nursing Homes
London, ON
- Full-time
The Clinical Resources Manager will support clinical leaders to manage and assist the clinical staffing functions of the direct care services at the Home. The Clinical Resources Manager is…
Added 58 mins ago
W
Senior Manager, Supply Chain
Worley
Calgary, AB
- Full-time
…across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating…
Added 1 hour ago
CP
Admin Supervisor
Cheswold Park Hospital
Halifax, NS
- Full-time
…within Calderdale. Working closely with the Locality Resource Manager, you will play a key role in ensuring the smooth running of our services and supporting the delivery of high-quality…
Added 1 hour ago
PC
Clinical Quality & Safety Senior Consultant
Primary Care Alberta
AB · Alberta, Canada
- Full-time
Reporting to the Program Manager - Quality Management, Improvement & Safety, the Senior Consultant position is a provincial leadership role accountable for developing and operationalizing…
Added 1 hour ago
FH
Licensed Practical Nurse, Full Scope - Surrey Memorial Hospital - Emergency Department
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Surrey, BC
- $32.84 to $44.96 CAD / hour
- Other
Under the direction of the Manager, Clinical Operations or designate and in collaboration as a member of a multidisciplinary team; performs assessments, plans, implements and evaluates…
Added 1 hour ago
C
Portfolio Manager, Civil Training Programs-EN
CAE
Montreal, QC
- Full-time
Strong aviation domain knowledge, ideally gained through direct experience in aviation training, flight operations, or operational training support.
Added 1 hour ago
VS
Director of Building Services - The Shores of Port Credit Retirement Residence (2026-10974)
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- Full-time
Post-secondary education in Facilities Management, Environmental Services, Engineering, Healthcare Administration, or a related field preferred.
Added 1 hour ago
HT
IT Internal Auditor
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Bolton, ON
- Full-time
…efficiency and effectiveness in financial processes, business operations and major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of…
Added 1 hour ago
FF
Workforce Planning Coordinator
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Richmond, BC
- Full-time
Diploma or degree in Business Administration, Operations Management, Data Analytics, or a related field, or an equivalent combination of education and experience.
Added 1 hour ago
J
Analyst, Operational Performance / Hybrid
JLL
Toronto, ON · CAN-CORP Toronto-Toronto, Canada
- Full-time
Support quarterly forecast and annual budget processes, working closely with the Senior Analyst and Operations team
Added 1 hour ago
CU
Graduate Administrator
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- Other
…the Graduate Administrator is responsible for the day-to-day administration of the graduate program. S/he provides direction to students and faculty with regard to graduate issues such as…
Added 1 hour ago
CO
RCMP Community Engagement
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Cranbrook, BC
- Full-time
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Added 1 hour ago
PH
Booking & Program Clerk VR
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Vancouver, BC
- Other
…area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A…
Added 1 hour ago
CC
Retail Shift Leader
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Mississauga, ON · Millcreek, Mississauga, ON
- $17.95 to $19.5 CAD / hour
- Part-time
Provide assistance to store management in supervising and facilitating the daily operations of the store
Added 1 hour ago
FH
Medical Office Assistant/Receptionist, Urgent Primary Care Centre - Chilliwack
Fraser Health Authority
Chilliwack, BC
- $27.26 to $29.16 CAD / hour
- Other
Reporting to the Manager, Clinical Operations or designate, this position provides administrative day-to-day support to the Urgent Primary Care Centre (�UPCC� or �Centre�), and as the first…
Added 1 hour ago
CS
Inside Sales Representative
Certified Sales and Rentals
Saskatoon, SK
- Full-time
Submit all non-standard quotes (e.g., quotes exceeding $2,500.00) to the General Manager for approval prior to sending to customers

York University

Administrative Coordinator

Toronto, ON, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

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Purpose:

The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive excellence in promoting and enhancing student success. Through innovative course design, diverse experiential education and learning opportunities, and a supportive community environment, our students receive the education they need to create big ideas that have an impact on the world. The Administrative Coordinator role supports the Chair/Director and the Operations Manager in all administrative matters, coordinates the workflow of non-academic staff and daily operations of the academic unit within the policies and procedures of the Faculty, and University.The Administrative Coordinator role supports the vision, mission, values and strategic direction of the Faculty of Liberal Arts & Professional Studies and York University, and contribute to a positive, supportive and student-focused team environment of high performance, respect, trust, collaboration and continuous improvement, embraces diversity and fosters inclusion.

Education:

College Diploma in Business Administration or related discipline, or an equivalent of 2 years recent experience (defined as within the last three years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience:

Three (3) years of administrative experience in coordination of academic resources and processes, including some experience coordinating tenure and promotion, full and contract faculty hiring, coordination of workflow and budget administration is required.

Skills:

Knowledge of academic administration processes (full-time faculty recruitment, contract faculty hiring, tenure and promotions) and related Collective Agreements (e.g. YUFA, CUPE 3903). Ability to coordinate committee meetings, take minutes and synthesize information into action. Efficient oral communication skills to elicit information and answer inquiries, interpersonal skills, dealing courteously and effectively with people, tact and diplomacy is essential. Effective written communication skills. Exercising good judgment and initiative and maintaining strict confidentiality. Ability to work independently and effectively as part of a team. Demonstrated attention to detail and accuracy. Efficient planning and organizational skills, coordinating work flow of others, ability to work well under pressure of high volume, setting priorities and coordinating multiple tasks with conflicting deadlines. Demonstrated skill/ability in word-processing (advanced MS Word), spreadsheets (intermediate MS Excel), and intermediate (or basic) database skills (MS Access), electronic calendar/scheduling software and email (Lotus Notes), Student Information System (SIS) and Academic Resources Management System (ARMS). Uses software to update websites (e.g., Word Press/Contribute). Typing 40-50 w.p.m., accuracy is essential. Demonstrated record of good attendance and punctuality.

Additional Notes:

Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

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If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.

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More about this job

Responsibilities

Support the Chair/Director and Operations Manager with administrative matters and coordinate non-academic staff workflows and the academic unit’s daily operations. Help ensure operations follow Faculty and University policies while contributing to a collaborative, inclusive, student-focused environment.

Requirements

Requires a college diploma in Business Administration or a related discipline, or an eligible equivalent of recent York University experience, plus three years of administrative experience coordinating academic resources and processes. Candidates need knowledge of faculty hiring, tenure and promotion processes and related collective agreements, along with strong communication, organizational, confidentiality, and software skills.

Skills

Academic Administration
Faculty Recruitment
Contract Faculty Hiring
Tenure and Promotion Coordination
Committee Coordination
Minute Taking
Workflow Coordination
Budget Administration
Oral Communication
Written Communication
Confidentiality
Planning and Organization
Microsoft Word
Microsoft Excel
Microsoft Access
Student Information System

Visa sponsorship

Not detected in the job text

Keywords

Academic Administration
Faculty of Liberal Arts and Professional Studies
Faculty Recruitment
Contract Faculty Hiring
Tenure and Promotion
YUFA
CUPE 3903
Collective Agreements
Committee Meetings
Minute Taking
Workflow Coordination
Budget Administration
Confidentiality
Microsoft Word
Microsoft Excel
Microsoft Access
Electronic Calendars
Lotus Notes
Student Information System
Academic Resources Management System
WordPress
Contribute
Typing

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