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Added 10 mins ago
CE
Organizational Lead - Communications
Compass Early Learning and Care
Peterborough, ON · Administration office
- Full-time
Compass Early Learning and Care does not use Artificial Intelligence (AI) to make hiring decisions. We value authentic applications that accurately reflect each candidate's skills,…
Added 10 mins ago
CE
Systems and Structure Strategist - People and Culture (HR)
Compass Early Learning and Care
Peterborough, ON · Administration office
- Full-time
Compass Early Learning and Care does not use Artificial Intelligence (AI) to make hiring decisions. We value authentic applications that accurately reflect each candidate's skills,…
Added 1 hour ago
CE
Policy Analyst
Compass Early Learning and Care
Peterborough, ON · Administration office
- Full-time
Compass Early Learning and Care does not use Artificial Intelligence (AI) to make hiring decisions. We value authentic applications that accurately reflect each candidate's skills,…
Added 1 hour ago
UO
Sessional Instructor - ACCT 323 Multiple Lectures, Winter 2027, Haskayne School of Business
University of Calgary
Calgary, AB
- Full-time
…that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have…
Added 1 hour ago
UO
Research Coordinator, Community Health Sciences
University of Calgary
Calgary, AB
- Full-time
…project life cycle, including work plans, timelines, resources, recruitment milestones, risks, data quality, reporting, and…
Added 1 hour ago
FH
RN, Cardiac Inpatient Units or Cardiac Interventional Day Care (DCIU; ICRU) - Telemetry Unit - Langley Memorial Hospital
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $41.42 to $59.52 CAD / hour
- Part-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 1 hour ago
FH
Registered Nurse ICU - Langley Memorial Hospital
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $41.42 to $59.52 CAD / hour
- Part-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 1 hour ago
FH
Registered Nurse, Intensive Care Unit, Specialty Qualified - Langley Memorial Hospital
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $41.42 to $59.52 CAD / hour
- Part-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 1 hour ago
FH
Registered Nurse, Intensive Care Unit, Specialty Qualified - Langley Memorial Hospital
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $41.42 to $59.52 CAD / hour
- Part-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 1 hour ago
SM
Gift Processing & Administration Coordinator
St. Michael's Hospital
Toronto, ON
- Full-time
The Coordinator, Gift Processing and Administration provides essential operational and administrative support to the Finance and Gift Processing team, contributing to the accurate, timely,…
Added 1 hour ago
O|
Human Resources Director
OpTalent | Canada | Recruitment
Toronto, ON · Etobicoke, ON
- $130,000 to $150,000 CAD / year
- Full-time
Promote a culture of accountability, continuous learning and employee development.
Added 2 hours ago
OH
Care Coordinator
Ontario Health atHome
Toronto, ON · Scarborough, ON
- Full-time
As a Care Coordinator, you will assess and determine patient care needs and eligibility, provide access and referrals to community services, and engage with patients, caregivers and other…
Added 2 hours ago
YU
Administrative Coordinator
York University
Toronto, ON
- Contract
…25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive excellence in promoting and enhancing…
Added 2 hours ago
IF
Digital Art Facilitator (Non-Profit)
Indigenous Friends Association
Canada
- $30 CAD / hour
- Full-time
…skills and contribute to a positive and collaborative online learning…
Added 2 hours ago
WO
Organizational Development Coordinator
William Osler Health System
Brampton, ON
- Contract
Reporting to the Manager, Organizational Development, the Organizational Development Coordinator is the first level point-of-contact in Organizational Development, receiving a variety of…
Added 2 hours ago
TU
Academic and Student Programs Coordinator
The University of British Columbia
Kelowna, BC
- $5,519 to $6,326 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Coordinator I
Added 2 hours ago
SC
Human Resources Coordinator
Silgan Containers
Montreal, QC · Lachine Quebec-SP
- Full-time
The HR Coordinator assists with the day-to-day human resources and administrative duties associated with the plant. The HR Coordinator manages the administration of the HR policies,…
Added 2 hours ago
NC
Business Analyst – Technology Training
NAV CANADA
Ottawa, ON
- Full-time
Added 3 hours ago
TF
Project Coordinator, Contract Administration
Turner Fleischer
Toronto, ON
- Full-time
As a Project Coordinator within the Contract Administration (CA) Department, you will have the opportunity to make a meaningful impact during the construction phase of a project.…
Added 3 hours ago
AY
Client Services Coordinator (CAN)
Avison Young Canada
AB · Edmonton, AB
- Full-time
…administrative support in a fast-paced environment. As a Client Services Coordinator (“CSC”), you will provide sales, marketing, and research support along with general office…
Added 3 hours ago
CE
Yard Coordinator
Cooper Equipment Rentals Limited
Dartmouth, NS
- Full-time
Continuous training, learning and development opportunities
Added 4 hours ago
UO
Academic and Student Programs Coordinator
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $5,519 to $6,326 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Coordinator I
Added 4 hours ago
Coordinator, Government Affairs
Independent Electricity System Operator
Canada
From a comprehensive total rewards program to dynamic learning and development opportunities - including job rotations to broaden your expertise - we empower you to define and shape your…
Added 4 hours ago
K
Partner Administrative Assistant, Audit/Tax
KPMG
Hamilton, ON · ON · Oakville, Ontario
- Full-time
Assist in the proposal process as required, working with the proposal team and proposal coordinator
Added 4 hours ago
HC
Technical Director
Harbourfront Centre
Toronto, ON
- Full-time
Full-cycle staff management of Technicians & Technical Coordinator including recruitment, scheduling, task assignment, training and performance management.

York University

Administrative Coordinator

Toronto, ON, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

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Purpose:

The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive excellence in promoting and enhancing student success. Through innovative course design, diverse experiential education and learning opportunities, and a supportive community environment, our students receive the education they need to create big ideas that have an impact on the world. The Administrative Coordinator role supports the Chair/Director and the Operations Manager in all administrative matters, coordinates the workflow of non-academic staff and daily operations of the academic unit within the policies and procedures of the Faculty, and University.The Administrative Coordinator role supports the vision, mission, values and strategic direction of the Faculty of Liberal Arts & Professional Studies and York University, and contribute to a positive, supportive and student-focused team environment of high performance, respect, trust, collaboration and continuous improvement, embraces diversity and fosters inclusion.

Education:

College Diploma in Business Administration or related discipline, or an equivalent of 2 years recent experience (defined as within the last three years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience:

Three (3) years of administrative experience in coordination of academic resources and processes, including some experience coordinating tenure and promotion, full and contract faculty hiring, coordination of workflow and budget administration is required.

Skills:

Knowledge of academic administration processes (full-time faculty recruitment, contract faculty hiring, tenure and promotions) and related Collective Agreements (e.g. YUFA, CUPE 3903). Ability to coordinate committee meetings, take minutes and synthesize information into action. Efficient oral communication skills to elicit information and answer inquiries, interpersonal skills, dealing courteously and effectively with people, tact and diplomacy is essential. Effective written communication skills. Exercising good judgment and initiative and maintaining strict confidentiality. Ability to work independently and effectively as part of a team. Demonstrated attention to detail and accuracy. Efficient planning and organizational skills, coordinating work flow of others, ability to work well under pressure of high volume, setting priorities and coordinating multiple tasks with conflicting deadlines. Demonstrated skill/ability in word-processing (advanced MS Word), spreadsheets (intermediate MS Excel), and intermediate (or basic) database skills (MS Access), electronic calendar/scheduling software and email (Lotus Notes), Student Information System (SIS) and Academic Resources Management System (ARMS). Uses software to update websites (e.g., Word Press/Contribute). Typing 40-50 w.p.m., accuracy is essential. Demonstrated record of good attendance and punctuality.

Additional Notes:

Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

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If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.

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More about this job

Responsibilities

Support the Chair/Director and Operations Manager with administrative matters and coordinate non-academic staff workflows and the academic unit’s daily operations. Help ensure operations follow Faculty and University policies while contributing to a collaborative, inclusive, student-focused environment.

Requirements

Requires a college diploma in Business Administration or a related discipline, or an eligible equivalent of recent York University experience, plus three years of administrative experience coordinating academic resources and processes. Candidates need knowledge of faculty hiring, tenure and promotion processes and related collective agreements, along with strong communication, organizational, confidentiality, and software skills.

Skills

Academic Administration
Faculty Recruitment
Contract Faculty Hiring
Tenure and Promotion Coordination
Committee Coordination
Minute Taking
Workflow Coordination
Budget Administration
Oral Communication
Written Communication
Confidentiality
Planning and Organization
Microsoft Word
Microsoft Excel
Microsoft Access
Student Information System

Visa sponsorship

Not detected in the job text

Keywords

Academic Administration
Faculty of Liberal Arts and Professional Studies
Faculty Recruitment
Contract Faculty Hiring
Tenure and Promotion
YUFA
CUPE 3903
Collective Agreements
Committee Meetings
Minute Taking
Workflow Coordination
Budget Administration
Confidentiality
Microsoft Word
Microsoft Excel
Microsoft Access
Electronic Calendars
Lotus Notes
Student Information System
Academic Resources Management System
WordPress
Contribute
Typing

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