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Added 18 mins ago
T
On-Site Event Coordinator
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
- Contract
As our On-Site Event Coordinator, you lead Techo-Bloc's roadshows, loyalty events and trade shows on the ground across Canada and the U.S. From load-in to load-out, you own the setup, the…
Added 18 mins ago
IR
Construction Coordinator
Impact Recruitment
Surrey, BC
- Contract
We are hiring a Construction Coordinator for our Surrey construction client for a 1-year contract position. Our client is seeking a Construction Coordinator to support multiple residential…
Added 3 hours ago
KG
Operations Coordinator
KUTHALA GROUP
Georgetown, ON
- Full-time
Role Description The Operations Coordinator is a full-time, on-site role based in Georgetown, ON, supporting daily operations across Kuthala Group’s business divisions. This position is…
Added 5 hours ago
AU
Human Resources Coordinator
Allied Universal
Winnipeg, MB
- $55,000 CAD / year
- Full-time
Allied Universal Canada is seeking an organized, detail-oriented, and proactive Human Resources Coordinator to support day-to-day HR operations for our security workforce in Winnipeg,…
Added 6 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 6 hours ago
BU
FINANCIAL OPERATIONS COORDINATOR
Brandon University
Brandon, MB
- Full-time
Step into a hands-on Financial Operations Coordinator role within a dynamic manufacturing environment. You’ll partner closely with operations, streamline systems, and provide financial…
Added 6 hours ago
E
Administrative Coordinator - Government
EvertzAV
Burlington, ON
- Full-time
The Administrative Coordinator role provides support to the sales and business development teams by managing schedules, meetings, documentation, and follow-up for government sales…
Added 6 hours ago
FO
Client Services Coordinator
First Onsite Property Restoration
AB · Edmonton, AB
- Full-time
As a Client Services Coordinator, you'll be at the center of the sales process, managing incoming inquiries and coordinating appointments for Field Estimators. Your day will include…
Added 6 hours ago
Scheduling Clerk - Home Care
Winnipeg Regional Health Authority
Winnipeg, MB
Under the direction of a Team Manager within the Home Care Program, the Scheduling Clerk, in collaboration with the Resource Coordinator, assists in the maintenance of Direct Service Staff*…
Added 6 hours ago
Mechanical and Electrical Project Coordinator 2026-223-SB
Winnipeg Regional Health Authority
Winnipeg, MB
The Mechanical and Electrical Project Coordinator will support Actionmarguerite will provide mechanical and electrical systems leadership in the forms of planning and executing multiple…
Added 7 hours ago
FH
Coordinator, Housekeeping Services
Fraser Health
New Westminster, BC
- Full-time
We are hiring a Full Time Coordinator, Housekeeping Services to join our team at Royal Columbian Hospital in New Westminster, B.C.
Added 7 hours ago
FH
Coordinator, Housekeeping Services
Fraser Health
Chilliwack, BC
- Full-time
We are hiring a Full Time Coordinator, Housekeeping Services to join our team at Chilliwack General Hospital in Chilliwack, B.C.
Added 7 hours ago
FH
Coordinator, Housekeeping Services
Fraser Health
Delta, BC
- Full-time
We are hiring a Full Time Coordinator, Housekeeping Services to join our team at Delta Hospital in Delta, B.C.
Added 7 hours ago
FH
Coordinator, Housekeeping Services
Fraser Health
BC · Tri-Cities / Coquitlam / Port Coquitlam / Port Moody, British Columbia
- Full-time
We are hiring a Full Time Coordinator, Housekeeping Services to join our team at Eagle Ridge Hospital in Port Moody, B.C.
Added 7 hours ago
UO
Student Services Support Coordinator
University of Waterloo
Stratford, ON · Digital Media Stratford
- Full-time
The Student Services Support Coordinator is responsible for providing initial assistance and advice to students seeking academic guidance. The incumbent provides proactive, student-focused,…
Added 7 hours ago
UO
Scrum Master and Project Manager
University of Waterloo
Waterloo, ON
- Full-time
Uses visual management techniques to ensure project status is readily available to all stakeholders including resource usage, scheduling, and performance
Added 7 hours ago
MC
Manager, Supply Chain / Gestionnaire, Gestion de la chaîne d’approvisionnement
Merck Canada
Charlottetown, PE
- Full-time
Serve as the site’s Cargo Security Coordinator and program owner for Transport Canada’s Air Cargo Security Program.
Added 8 hours ago
PC
Project Coordinator Traveling - Ontario
Peak Construction Group
Belleville, ON
- Full-time
Peak Construction Group is seeking an experienced Senior Project Coordinator to support the delivery of construction projects across Ontario.
Added 8 hours ago
FH
Coordinator, Education, Training and Development
Fraser Health
Surrey, BC
- Full-time
…meaningful employee experiences? Fraser Health is seeking a dynamic Coordinator, Education, Training & Development to join our team in Surrey, B.C. In this impactful role, you will lead…
Added 9 hours ago
NA
Peer Counselor - Youth Partner (FBH Certified Peer Counselor)
NATIONAL ASSOCIATION OF BLACK SOCIAL WORKERS
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
…may include time working from home, in the office and with scheduling flexibility to provide services to youth and families in the community and in their homes, as…
Added 9 hours ago
ER
Patient Care Coordinator
Ears R Us – Hearing Specilaists
Langley (District), BC · Langley, BC
- Part-time
We are seeking a personable, organized, and dependable Patient Care & Administrative Coordinator to join our growing practice.
Added 11 hours ago
E
Administrative Coordinator - Government
evertz.io
Burlington, ON
- Full-time
The Administrative Coordinator role provides support to the sales and business development teams by managing schedules, meetings, documentation, and follow-up for government sales…
Added 12 hours ago
Client Service Coordinator
Bayshore
Burnaby, BC
Are you passionate about making a difference in patient care? Join our dynamic team as a Client Service Coordinator, where you will serve as a vital link between patients, families, nursing…
Added 12 hours ago
BG
Sales Coordinator
Brandt Group of Companies
Oro, ON
- Full-time
Brandt Tractor Ltd is currently seeking a Sales Coordinator for our Barrie, ON location.
Added 12 hours ago
CO
Project Coordinator
City of Edmonton
AB · Edmonton, AB
- Full-time
…City of Edmonton’s Waste Services Branch is seeking a Project Coordinator to support our 25-year Waste Strategy. In this role, you will lead research initiatives and support the planning…

York University

Administrative Coordinator

Toronto, ON, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

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Purpose:

The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive excellence in promoting and enhancing student success. Through innovative course design, diverse experiential education and learning opportunities, and a supportive community environment, our students receive the education they need to create big ideas that have an impact on the world. The Administrative Coordinator role supports the Chair/Director and the Operations Manager in all administrative matters, coordinates the workflow of non-academic staff and daily operations of the academic unit within the policies and procedures of the Faculty, and University.The Administrative Coordinator role supports the vision, mission, values and strategic direction of the Faculty of Liberal Arts & Professional Studies and York University, and contribute to a positive, supportive and student-focused team environment of high performance, respect, trust, collaboration and continuous improvement, embraces diversity and fosters inclusion.

Education:

College Diploma in Business Administration or related discipline, or an equivalent of 2 years recent experience (defined as within the last three years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience:

Three (3) years of administrative experience in coordination of academic resources and processes, including some experience coordinating tenure and promotion, full and contract faculty hiring, coordination of workflow and budget administration is required.

Skills:

Knowledge of academic administration processes (full-time faculty recruitment, contract faculty hiring, tenure and promotions) and related Collective Agreements (e.g. YUFA, CUPE 3903). Ability to coordinate committee meetings, take minutes and synthesize information into action. Efficient oral communication skills to elicit information and answer inquiries, interpersonal skills, dealing courteously and effectively with people, tact and diplomacy is essential. Effective written communication skills. Exercising good judgment and initiative and maintaining strict confidentiality. Ability to work independently and effectively as part of a team. Demonstrated attention to detail and accuracy. Efficient planning and organizational skills, coordinating work flow of others, ability to work well under pressure of high volume, setting priorities and coordinating multiple tasks with conflicting deadlines. Demonstrated skill/ability in word-processing (advanced MS Word), spreadsheets (intermediate MS Excel), and intermediate (or basic) database skills (MS Access), electronic calendar/scheduling software and email (Lotus Notes), Student Information System (SIS) and Academic Resources Management System (ARMS). Uses software to update websites (e.g., Word Press/Contribute). Typing 40-50 w.p.m., accuracy is essential. Demonstrated record of good attendance and punctuality.

Additional Notes:

Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

Access Full Position Posting

If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.

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More about this job

Responsibilities

Support the Chair/Director and Operations Manager with administrative matters and coordinate non-academic staff workflows and the academic unit’s daily operations. Help ensure operations follow Faculty and University policies while contributing to a collaborative, inclusive, student-focused environment.

Requirements

Requires a college diploma in Business Administration or a related discipline, or an eligible equivalent of recent York University experience, plus three years of administrative experience coordinating academic resources and processes. Candidates need knowledge of faculty hiring, tenure and promotion processes and related collective agreements, along with strong communication, organizational, confidentiality, and software skills.

Skills

Academic Administration
Faculty Recruitment
Contract Faculty Hiring
Tenure and Promotion Coordination
Committee Coordination
Minute Taking
Workflow Coordination
Budget Administration
Oral Communication
Written Communication
Confidentiality
Planning and Organization
Microsoft Word
Microsoft Excel
Microsoft Access
Student Information System

Visa sponsorship

Not detected in the job text

Keywords

Academic Administration
Faculty of Liberal Arts and Professional Studies
Faculty Recruitment
Contract Faculty Hiring
Tenure and Promotion
YUFA
CUPE 3903
Collective Agreements
Committee Meetings
Minute Taking
Workflow Coordination
Budget Administration
Confidentiality
Microsoft Word
Microsoft Excel
Microsoft Access
Electronic Calendars
Lotus Notes
Student Information System
Academic Resources Management System
WordPress
Contribute
Typing

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