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Added 9 mins ago
OI
HCA Program Manager
Oxford International
Vancouver, BC
- $85,000 to $100,000 CAD / year
- Full-time
The Health Care Assistant, Program Manager provides academic and operational leadership for the HCA program at the Vancouver Campus, supporting consistent program delivery, student…
Added 38 mins ago
OI
HCA Program Manager
Oxford International Education Group
Vancouver, BC
- $85,000 to $100,000 CAD / year
- Full-time
The Health Care Assistant, Program Manager provides academic and operational leadership for the HCA program at the Vancouver Campus, supporting consistent program delivery, student…
Added 39 mins ago
U
Statistical Assistant
UNESCO
Montreal, QC
- From $53,996 CAD / year
…direct supervision of the responsible manager, the Statistical Assistant carries out the standard, recurring technical and procedural tasks that support the collection, processing,…
Added 2 hours ago
TH
Physician Assistant - Surgery
The Hospital for Sick Children
Toronto, ON
- Internship
…Toronto has established life sciences, finance, information and communications technology, sports, and arts sectors. It is the fourth-largest city in North America and offers access to…
Added 3 hours ago
S
Anesthesia Assistant, Anaesthesia Tech Services - BC Women’s Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
Anesthesia Assistant, Anaesthesia Tech Services
Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 4 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 4 hours ago
EC
operations assistant
EPC Canada
Gogama, ON
- Full-time
…quarrying industries. EPC Canada is looking for an Operations Assistant. Reporting to the Site Manager, the incumbent will be responsible for supporting managers in the planning and…
Added 4 hours ago
S
Executive Assistant to the CEO
SOCAN
Toronto, ON · North York, ON
- Full-time
TThe Executive Assistant to the CEO provides support to SOCAN’s Chief Executive Officer (CEO), as well as the Chief Financial Officer (CFO) and Chief Operations Officer (COO) enabling them…
Added 5 hours ago
PL
Administrative Assistant
Pomeroy Lodging
Calgary, AB
- Full-time
We are looking for an Administrative Assistant to join our team!
Added 5 hours ago
D
executive assistant
Dan-D-Pak
Delta, BC
- $55,000 to $65,000 CAD / year
- Full-time
- On-site
Position Summary* Dan D Foods Canada is seeking a highly organized, proactive, and resourceful *Executive Assistant* to provide direct support to the Chief Staff Officer. The Chief Staff…
Added 6 hours ago
EG
Assistant Manager
Elmwood Group - Home Hardware
Moncton, NB
- $50,000 to $52,000 CAD / year
- Full-time
- On-site
…stores in the Greater Moncton *area. *Job Description:* The assistant manager is generally responsible for assisting with the day-to-day operations of the store as assigned by the owner or…
Added 6 hours ago
IA
Director, Expedited Team
Information and Privacy Commissioner of Ontario
Toronto, ON
- Full-time
…the Acts, bringing significant issues to the attention of the Assistant Commissioner and incorporating advice from Legal Services into the operation of the Expedited…
Added 6 hours ago
BS
Executive Assistant to the Chief Executive Officer
Blackline Safety
Calgary, AB
- Full-time
Blackline Safety is looking for an exceptional Executive Assistant to partner with our Chief Executive Officer and Executive Leadership Team (ELT). This is a highly visible and trusted role…
Added 6 hours ago
BS
Executive Assistant to the Chief Executive Officer
Blackline Safety
Calgary, AB
- Full-time
Blackline Safety is looking for an exceptional Executive Assistant to partner with our Chief Executive Officer and Executive Leadership Team (ELT). This is a highly visible and trusted role…
Added 7 hours ago
FO
Communications & Administrative Assistant
Federation of PEI Municipalities
Charlottetown, PE
- Full-time
The Communications and Administrative Assistant provides routine communications production, editing, and coordination and shared administrative and membership support for the Federation of…
Added 8 hours ago
SD
Pharmacy Assistant
Shoppers Drug Mart
Mississauga, ON
- Full-time
The Pharmacy Assistant plays a pivotal role in the coordination of internal and external workflows and communications to ensure medications are provided on a timely basis to patients. This…
Added 8 hours ago
MR
Qualitative RA, Health-Promoting Frameworks for Campuses
Mount Royal University
Calgary, AB
- Part-time
The Research Assistant (RA) will support a qualitative research project, Forging Health-Promoting Frameworks for Post-Secondary Campuses examining how policies, services, and institutional…
Added 8 hours ago
MC
Faculty Administrative Assistant
MaKami College
AB · Edmonton, AB
- Full-time
…Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working…
Added 9 hours ago
MR
Research Assistant 3, Youth Transitions Study (Graduate Lead / PAR & Photovoice)
Mount Royal University
Calgary, AB
- Part-time
This is a flexible Research Assistant position whose work schedule is variable and may include an irregular schedule of not less than three (3) hours per shift and up to thirty-five (35)…
Added 9 hours ago
Administrative Assistant
Nestle Operational Services Worldwide SA
Toronto, ON
As an Administrative Assistant, you will provide comprehensive support to the BEO of Nestle Professional and Vice President, IT & Digital and their leadership teams. This position requires…
Added 9 hours ago
TU
Administrative Coordinator
The University of British Columbia
Vancouver, BC
- $4,732 to $4,972 CAD / month
- Full-time
…and confidential administrative and executive support to the Assistant Dean, Recruitment and Admissions and to the unit’s senior management…

York University

Executive Assistant

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 4, 2026
Experience: 3 years experience providing executive support to senior leaders in a complex organization.
Posting language: English
Posted: Oct 5, 2026

Original job description

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Purpose:

The Division of Students works with partners across the University and community to promote student success. The Division's goal is to support and increase access to the postsecondary experience, help students thrive and succeed academically, socially and personally, encourage students to become engaged learners, and provide resources and support throughout the University to help them achieve their goals. The Office of the Vice Provost Students (OVPS) provides strategic leadership to the Division of Students and its departments.Working within a fast-paced and dynamic environment, the Executive Assistant provides professional, confidential and proactive support to the Vice Provost Students, Assistant Vice Provost, and other senior division leaders. The role manages a broad range of executive administrative, operational and communications responsibilities in support of divisional priorities.The role regularly interacts with students, faculty, employees and senior internal and external partners and is entrusted with highly confidential and sensitive information. The Executive Assistant exercises a high degree of judgement, discretion, diplomacy and initiative to manage competing priorities, assess the significance and urgency of issues, resolve matters independently where appropriate and bring forward information, risks and recommendations requiring leadership attention.The Executive Assistant supports the coordination of executive priorities, facilitates the flow of information across the division and supports informed decision-making through the coordination, analysis and presentation of information for executive review. The role contributes to the planning, coordination and dissemination of divisional communications through multiple channels, ensuring timely, accurate and consistent messaging. The Executive Assistant demonstrates commitment to supporting sustainability, equity, diversity and inclusion at York University.

Education:

Post-secondary diploma in a relevant field.Note: Position requires verification of degree(s)/credential(s).

Experience:

3 years experience providing executive support to senior leaders in a complex organization.

Skills:

Knowledge of general office procedures and practices.
Knowledge of executive office administration practices, including management of confidential information, governance documentation, records management and executive correspondence.
Knowledge of university administrative structures, governance processes, executive decision-making forums and the post-secondary education environment.
Knowledge of applicable privacy, records retention and information management requirements, including Freedom of Information and Protection of Privacy Act (FIPPA) obligations.
Effective analytical, organizational and problem-solving skills with the ability to assess competing priorities, determine urgency and sensitivity of matters, identify issues requiring executive attention, and determine appropriate action or escalation.
Ability to manage highly confidential and sensitive information with discretion, diplomacy and professionalism.
Effective relationship management skills with the ability to interact effectively with senior leaders, faculty, employees, students, government representatives and external partners.
Proficient with Microsoft Office applications and digital collaboration tools, including Teams, Word, Excel, PowerPoint, Outlook and CoPilot.
Effective organizational and coordination skills with the ability to monitor commitments, track deliverables and ensure follow-up on multiple concurrent priorities within a fast-paced environment.
Effective problem identification and conflict resolution skills.
Effective written and oral communication skills.
Skilled in proofreading, editing, and maintaining attention to detail.
Ability to provide effective service to the community and deal courteously and effectively with people at all levels.
Effective tact and diplomacy in responding to emotional or demanding individuals.

Additional Notes:

Works within a typical office environment (actual and/or virtual).

Access Full Position Posting

Compensation: York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.

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More about this job

Responsibilities

Provide confidential, proactive executive and operational support to the Vice Provost Students, Assistant Vice Provost, and other senior leaders, including managing priorities, correspondence, commitments, and sensitive matters. Coordinate executive information and divisional communications, support decision-making, and facilitate timely information flow across the division.

Requirements

Requires a post-secondary diploma in a relevant field and at least three years of executive support experience with senior leaders in a complex organization. Candidates should have strong administrative, analytical, organizational, communication, relationship-management, and problem-solving skills, along with discretion and proficiency in Microsoft Office and digital collaboration tools.

Skills

Executive Administration
Confidential Information Management
Governance Documentation
Records Management
Executive Correspondence
University Administration
Privacy and Information Management
Analytical Skills
Organizational Skills
Problem-Solving
Relationship Management
Microsoft Office
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Executive Administration
Confidential Information
Governance Documentation
Records Management
Executive Correspondence
University Administration
Post-Secondary Education
Freedom of Information and Protection of Privacy Act
FIPPA
Information Management
Privacy
Executive Decision-Making
Divisional Communications
Microsoft Office
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Copilot
Digital Collaboration Tools
Sustainability
Equity, Diversity and Inclusion

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