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Added 7 mins ago
Accessibility Coach
Durham College
Oshawa, ON
Added 7 mins ago
SN
185-26-4 Administrative Assistant, Animal Wellness
Six Nations
Ohsweken, ON
- Full-time
Administrative Assistant, Animal Wellness – 185-26-4
Added 21 mins ago
NS
2627-202 - Administrative Assistant (OA11) - Pictou Campus
Nova Scotia Community College - NSCC
Stellarton, NS
- Full-time
Collaborate with another Administrative Assistant to manage enrollment related tasks and provide coverage for administrative tasks as needed during staff absences.
Added 23 mins ago
Autobox System Control Operator
Cargill
High River, AB
New, easy-to-apply options are available for this role: chat with our recruiting assistant Ana at careers.cargill.com or text CargillJobs to 60196.
Added 38 mins ago
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Pharmacy Assistant
Walmart
Ottawa, ON
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 38 mins ago
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Part Time (CAN) Pharmacy Assistant
Walmart
Charlottetown, PE
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
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TD
Administrative assistant
TABLE DE CONCERTATION LOCALE POUR PERSONNES AGÉES DU TÉMISCAMINGUE INC.
Ville-Marie, QC
- From $25.93 CAD / hour
- Full-time
- On-site
Added 1 hour ago
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(CAN) Food Assistant Manager
Walmart
Windsor, ON
- Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
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Assistant Educators - Infant & Toddler Program
Upper Canada Child Care
Bradford West Gwillimbury, ON
We are currently recruiting Assistant Educators to join our Team in Bradford at the following location: St. Vincent de Paul CES.
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Program Assistant, Program/Department Std
Provincial Health Services Authority
Port Coquitlam, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 2 hours ago
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Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
The Scheduling department is currently seeking a Permanent Part-Time Labour Relations Assistant to join their team.
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Associate Nurse Manager - Full-Time - RPN
Responsive Group Inc.
Perth, ON
- Full-time
…evidence-informed best practices. In conjunction with the Nurse Manager, Assistant Director of Care, Director of Care, and Interdisciplinary team lead, the Associate Nurse Manager supports…
Added 4 hours ago
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(CAN) Consumables Assistant Manager
Walmart
Ste.-Foy, QC
- Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
Added 5 hours ago
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Physician Assistant - Surgery
The Hospital for Sick Children
Toronto, ON
- Internship
The position is based in the General and Thoracic Surgery Program at SickKids. The Physician Assistant will work within the multidisciplinary inpatient team alongside paediatric surgeons,…
Added 7 hours ago
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Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
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Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
Added 8 hours ago
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Executive Assistant to the CEO
SOCAN
Toronto, ON · North York, ON
- Full-time
TThe Executive Assistant to the CEO provides support to SOCAN’s Chief Executive Officer (CEO), as well as the Chief Financial Officer (CFO) and Chief Operations Officer (COO) enabling them…
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Administrative Assistant
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Mirabel, QC · CA - MIRABEL AIR SORT (PQMIR)
- Part-time
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(CAN) Overnight Assistant Manager
Walmart
Halifax, NS
- Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
Added 9 hours ago
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(CAN) Overnight Assistant Manager
Walmart
Trenton, ON
- Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
Added 9 hours ago
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PHARMACY ASSISTANT
Walmart
Portage la Prairie, MB
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 9 hours ago
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Pharmacy Assistant
Walmart
Peterborough, ON
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 9 hours ago
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(CAN) Pharmacy Assistant
Walmart
Wainwright, AB
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 9 hours ago
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General Merchandise Assistant Manager
Walmart
Red Deer, AB
- Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
Added 9 hours ago
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Part time pharmacy assistant
Walmart
Calgary, AB
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…

York University

Executive Assistant

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 4, 2026
Experience: 3 years experience providing executive support to senior leaders in a complex organization.
Posting language: English
Posted: Oct 5, 2026

Original job description

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Purpose:

The Division of Students works with partners across the University and community to promote student success. The Division's goal is to support and increase access to the postsecondary experience, help students thrive and succeed academically, socially and personally, encourage students to become engaged learners, and provide resources and support throughout the University to help them achieve their goals. The Office of the Vice Provost Students (OVPS) provides strategic leadership to the Division of Students and its departments.Working within a fast-paced and dynamic environment, the Executive Assistant provides professional, confidential and proactive support to the Vice Provost Students, Assistant Vice Provost, and other senior division leaders. The role manages a broad range of executive administrative, operational and communications responsibilities in support of divisional priorities.The role regularly interacts with students, faculty, employees and senior internal and external partners and is entrusted with highly confidential and sensitive information. The Executive Assistant exercises a high degree of judgement, discretion, diplomacy and initiative to manage competing priorities, assess the significance and urgency of issues, resolve matters independently where appropriate and bring forward information, risks and recommendations requiring leadership attention.The Executive Assistant supports the coordination of executive priorities, facilitates the flow of information across the division and supports informed decision-making through the coordination, analysis and presentation of information for executive review. The role contributes to the planning, coordination and dissemination of divisional communications through multiple channels, ensuring timely, accurate and consistent messaging. The Executive Assistant demonstrates commitment to supporting sustainability, equity, diversity and inclusion at York University.

Education:

Post-secondary diploma in a relevant field.Note: Position requires verification of degree(s)/credential(s).

Experience:

3 years experience providing executive support to senior leaders in a complex organization.

Skills:

Knowledge of general office procedures and practices.
Knowledge of executive office administration practices, including management of confidential information, governance documentation, records management and executive correspondence.
Knowledge of university administrative structures, governance processes, executive decision-making forums and the post-secondary education environment.
Knowledge of applicable privacy, records retention and information management requirements, including Freedom of Information and Protection of Privacy Act (FIPPA) obligations.
Effective analytical, organizational and problem-solving skills with the ability to assess competing priorities, determine urgency and sensitivity of matters, identify issues requiring executive attention, and determine appropriate action or escalation.
Ability to manage highly confidential and sensitive information with discretion, diplomacy and professionalism.
Effective relationship management skills with the ability to interact effectively with senior leaders, faculty, employees, students, government representatives and external partners.
Proficient with Microsoft Office applications and digital collaboration tools, including Teams, Word, Excel, PowerPoint, Outlook and CoPilot.
Effective organizational and coordination skills with the ability to monitor commitments, track deliverables and ensure follow-up on multiple concurrent priorities within a fast-paced environment.
Effective problem identification and conflict resolution skills.
Effective written and oral communication skills.
Skilled in proofreading, editing, and maintaining attention to detail.
Ability to provide effective service to the community and deal courteously and effectively with people at all levels.
Effective tact and diplomacy in responding to emotional or demanding individuals.

Additional Notes:

Works within a typical office environment (actual and/or virtual).

Access Full Position Posting

Compensation: York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.

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More about this job

Responsibilities

Provide confidential, proactive executive and operational support to the Vice Provost Students, Assistant Vice Provost, and other senior leaders, including managing priorities, correspondence, commitments, and sensitive matters. Coordinate executive information and divisional communications, support decision-making, and facilitate timely information flow across the division.

Requirements

Requires a post-secondary diploma in a relevant field and at least three years of executive support experience with senior leaders in a complex organization. Candidates should have strong administrative, analytical, organizational, communication, relationship-management, and problem-solving skills, along with discretion and proficiency in Microsoft Office and digital collaboration tools.

Skills

Executive Administration
Confidential Information Management
Governance Documentation
Records Management
Executive Correspondence
University Administration
Privacy and Information Management
Analytical Skills
Organizational Skills
Problem-Solving
Relationship Management
Microsoft Office
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Executive Administration
Confidential Information
Governance Documentation
Records Management
Executive Correspondence
University Administration
Post-Secondary Education
Freedom of Information and Protection of Privacy Act
FIPPA
Information Management
Privacy
Executive Decision-Making
Divisional Communications
Microsoft Office
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Copilot
Digital Collaboration Tools
Sustainability
Equity, Diversity and Inclusion

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