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Added 7 mins ago
M
Actuarial Specialist (Associate) – Retirement & Health Benefits
Mercer
Montreal, QC
- Other
We are seeking an Actuarial Specialist (Associate) – Retirement & Health Benefits to join our Global Actuarial Services Delivery (GSD Canada) team at Marsh, People and Investments.
Added 2 hours ago
BC
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- Full-time
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SM
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RQ00832 – Privacy Impact Assessment Specialist – Senior
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Toronto, ON
- Full-time
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RQ00832 – Privacy Impact Assessment Specialist – Senior
S M Software Solutions Inc
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- Full-time
Added 4 hours ago
A
Business Analytics Specialist, Temporary
Aviso
Vancouver, BC
- Temporary
We're looking to fill an opening for a Business Analytics Specialist to join our Data Science and AI Enablement team for 12 months.
Added 4 hours ago
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Specialist, Performance Accountability & Funding Allocation
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Sudbury, ON · Greater Sudbury, ON
- Full-time
At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a…
Added 4 hours ago
OH
Specialist, Performance, Accountability & Funding Allocation
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Sudbury, ON · Greater Sudbury, ON
- Full-time
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Added 4 hours ago
Events Specialist
Canadian Mental Health Association BC Division
Vancouver, BC
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Added 4 hours ago
CH
Equipment & Retail Specialist, CMH Revelstoke
CMH Heli-Skiing & Summer Adventures
BC · British Columbia, Canada
- Full-time
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Added 5 hours ago
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Registered Forest Technologist
Goldbeck Recruiting
Campbell River, BC
- Full-time
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HT
Advanced Applications Blow Molding Specialist
Husky Technologies
Bolton, ON
- Full-time
We are currently seeking a Stretch Blow Molding Specialist to join our Advanced Solutioning team. You will be working alongside our process, application, melt delivery and technology teams…
Added 5 hours ago
MI
Content Marketing Specialist
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Toronto, ON · Scarborough, ON
- Full-time
McAsphalt is seeking a talented and creative Content Marketing Specialist to join our national Marketing & Communications team.
Added 5 hours ago
B
Staff Specialist, Regulatory Affairs (16 month contract)
BD
Mississauga, ON · CAN Mississauga - Derry Road West
- $85,000 to $135,000 CAD / year
- Full-time
The Staff Specialist of Regulatory Affairs reports directly to the Senior Manager of Regulatory Affairs. This position is responsible for supporting MMS Dispensing products consisting of…
Added 5 hours ago
Senior Manager - Capital Markets
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Toronto, ON
…vision for the future of Capital Markets, spearheading business development initiatives such as thought leadership creation, high-impact client proposals, and strategic go-to-market…
Added 6 hours ago
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Business Analytics Specialist, Temporary
Aviso
Toronto, ON
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Lead Product Manager, User Acquisition (scribd.com)
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- Full-time
The credibility to be a genuine peer to channel experts. You can go deep enough with a paid marketer or an SEO specialist to earn their trust, without needing to run their channel yourself.
Added 6 hours ago
SM
Manager Granting
St. Michael's Hospital
Toronto, ON
- Full-time
…operational action through portfolio management, hospital partnership development, and oversight of donor-funded initiatives. Operating as a trusted partner to the Director, the role is…
Added 6 hours ago
RH
Senior Payroll Specialist
Robert Half
Toronto, ON · Greater Toronto Area, Canada
- $45 to $50 CAD / hour
- Contract
Our client is seeking a Senior Payroll Specialist to support payroll operations across both Canadian and U.S. employee populations. This role is ideal for a payroll professional who thrives…
Added 6 hours ago
CN
Sr. Safety Advisor (6 Months)
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AB · Alberta, Canada
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Added 6 hours ago
SJ
Physiotherapist Reactivation Care
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Toronto, ON
- Temporary
Demonstrates commitment to ongoing professional development in order to continue to provide optimal patient care
Added 6 hours ago
SJ
Occupational Therapist - Reactivation Care Unit
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Toronto, ON
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Physiotherapist Cardiac/Vascular Surgery
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Toronto, ON
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TU
Marketing and Communications Specialist, SHCS - Okanagan
The University of British Columbia
Kelowna, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
…strategies, and leads initiatives from planning and concept development through creative production, implementation and…
Added 6 hours ago
G
Experimentation Consultant
GAIN
Vancouver, BC
- $82,000 to $90,000 CAD / year
- Full-time
…brands, and businesses forward. Individually and together, our specialist teams provide the vision, data, and confidence brands and organizations need to make braver, more impactful…

York University

Gift Processing Specialist

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 25, 2026
Experience: Minimum 3 years of experience with Gift Processing including receipting and acknowledgements in a fundraising environment.
Posting language: English
Posted: Oct 26, 2026

Original job description

Access Full Position Posting

Purpose:

Advancement at York leads and inspires meaningful engagement and philanthropic support from alumni and friends to advance the University's mission. We are also deeply committed to building the reputation of York University as a leading, progressive, research-intensive University uniquely positioned for the betterment of society in the 21st century.Our division is comprised of four departments:

Advancement Services & Operations is the administrative and technology support unit for all Advancement activities
Alumni Engagement provides programs, services, and engagement to over 350,000 York alumni worldwide
Development leads efforts to promote and secure philanthropic support from alumni, donors, friends, corporations, and foundations
Advancement Communications & Marketing works to promote and communicate alumni and donor messages along with direct marketing services for alumni and donor engagementOur mission is to inspire and cultivate meaningful engagement and philanthropic support within our diverse communities to advance York University's excellence in education, research and community service. We accomplish our mission through our values of accountability, collaboration and entrepreneurship. Under the general direction of the Manager, Gift Processing & Finance, the Gift Processing Specialist (GPS), will provide coordination and direction of the day-to-day operations and services provided by the gift processing team. The GPS will bring a high degree of professionalism to facilitate the achievement of the Division's goals, The role will work closely with other staff in the Division of Advancement, the University's central Finance Office, Internal Audit, external auditors, and other university units on the administration of donations. The GPS will also work on continuous improvement projects as assigned.

Education:

College diploma in a related field such as accounting, finance, bookkeeping, fundraising, or business or an equivalent of 2 years recent experience (defined as within the last five years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience:

Minimum 3 years of experience with Gift Processing including receipting and acknowledgements in a fundraising environment. Requires a general understanding of philanthropy, as well as knowledge of operational best practices related to gift processing, receipting, and donor stewardship, including a strong understanding of Canada Revenue Agency (CRA) compliance requirements. Experience coordinating the work of others is required.

Work experience includes:

Preparing research profiles on Individuals, Corporations and Foundations, and in preparing Wealth Indicators.

Reviewing financial and giving details and providing information and recommendations on potential philanthropic capacity.

Preparing prospecting lists of potential leads for fundraising and other advancement initiatives, programs and regional trips. Knowledge of prospect management systems an asset.

Conducting media reviews and identifying opportunities for distribution to advancement colleagues or for additional research.

Using relational databases with experience in extracting, uploading, and operating basic reporting tools.

Demonstrated ability to analyze data for potential trends.

Working with records management system(s) is an asset, in hard copy file plans, share folders and email systems.

Knowledge of PIPEDA and best practices in privacy-related policies are an asset.

Skills:

Demonstrated skills/abilities including:

Effective interpersonal and communication skills to express relevant information in a clear, concise and courteous manner

Attention to detail and accuracy required, works with financial data and reports

Good judgment, tact and diplomacy required

Effective organizational and administrative skills, including time management skills to develop, plan and coordinate operational activities

Ability to train and work effectively with others

Ability to maintain confidentiality

Excellent customer service

Ability to provide accurate information when responding to inquiries

Work effectively under pressure of high volume and meet deadlines

Familiarity with GL account structure, use of cost centers and recording journal entries

Advanced level skills in Microsoft Office365 Excel and Access for inputting data, creating/updating spreadsheets, creating pivot tables, graphs, sorting and filtering data

Intermediate level skills in Microsoft Office 365 Word for preparing documents, reports, forms, etc.

Additional Notes:

Please note:

This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

Hours of work: Hours of work: 8:30 am - 4:30 pm or 9:00 am - 5:00 pm

Summer: same

Occasional overtime will be available

Vacation restriction: Vacation may be restricted due to operational requirements and / or other staff approved absences. accredited institutions and/or international equivalents at the time of interview. Hours of work: Hours of work: 8:30 am â?? 4:30 pm or 9:00 am - 5:00 pm Summer: sameOccasional overtime will be availableVacation restriction: Vacation may be restricted due to operational requirements and / or other staff approved absences.

Access Full Position Posting

If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.

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More about this job

Responsibilities

Coordinate the day-to-day operations of the gift processing team, including donation administration, receipting, acknowledgements, and collaboration with university finance, audit, and advancement teams. Contribute to continuous improvement projects and support accurate, compliant gift processing services.

Requirements

Requires a related college diploma or an eligible equivalent, plus at least three years of gift processing experience in a fundraising environment, including receipting and acknowledgements. Candidates need knowledge of philanthropy and CRA compliance, experience coordinating others, strong financial and data skills, and advanced Excel and Access proficiency.

Skills

Gift Processing
Donation Receipting
Donor Acknowledgements
CRA Compliance
Financial Data Analysis
Data Reporting
Microsoft Excel
Microsoft Access
Microsoft Word
Database Management
General Ledger Accounting
Journal Entries
Team Coordination
Training
Customer Service
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Gift Processing
Fundraising
Philanthropy
Donation Administration
Donation Receipting
Donor Acknowledgements
Donor Stewardship
Canada Revenue Agency Compliance
Financial Data
Financial Reporting
General Ledger
Cost Centers
Journal Entries
Microsoft Office 365
Microsoft Excel
Microsoft Access
Microsoft Word
Pivot Tables
Data Analysis
Relational Databases
Prospect Management
Wealth Indicators
Records Management
PIPEDA
Internal Audit
Continuous Improvement
Team Coordination
Customer Service

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