Original job description
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Purpose:
Reporting to the Manager, Library Operations, the Library Operations Assistant handles library accounting, vendor orders, and bibliographic/order records in the automated library system. Responsibilities include bibliographic searching, order and invoice processing, receiving materials, maintaining acquisition records, and reconciling financial transactions. The role involves communicating with Osgoode Hall Law School, York University Accounts Payable, and vendors regarding payments and orders. Additionally, the Library Operations Assistant provides general library services to the public, such as circulation services, shelving, and stack maintenance. Duties at the circulation desk include using the integrated library system, answering basic questions, processing resource sharing materials, and administering short-term loans. This role will open and close the library and compile usage statistics for reports.
Education:
College diploma as a library technician or other related field including post-secondary courses in business, finance, accounting or an equivalent of two (2) years' recent experience (defined as within the last three (3) years) working at York University and performing the same or similar tasks. This educational equivalency is in addition to the experiential requirements outlined below.
Experience:
Two years of recent experience with an Integrated Library System, including experience with acquisitions, serials, and cataloging procedures. Requires experience in library public service, focusing on circulation, shelving and handling high-volume inquiries in an academic library setting. Experience with bookkeeping and/or accounting required.
Skills:
Demonstrated ability to work accurately with figures.
Attention to detail and accuracy.
Demonstrated ability to maintain records in library and financial systems.
Intermediate level with MS Word and Excel.
Effective communication skills to respond to inquiries and prepare documents, reports, spreadsheets, etc.
Effective organizational skills and the ability to prioritize tasks and process high volumes of invoices accurately.
Ability to maintain confidentiality, be courteous and professional.
Additional Notes:
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.
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If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.
As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.
More about this job
Responsibilities
Process library acquisitions, vendor orders, invoices, bibliographic records, and financial transactions, while maintaining accurate acquisition and accounting records. Provide public-facing library services, including circulation, resource sharing, short-term loans, shelving, stack maintenance, opening and closing the library, and compiling usage statistics.
Requirements
Requires a library technician college diploma or related education, including post-secondary business, finance, or accounting courses, or a specified equivalent for eligible York University employees. Requires two years of recent experience with an integrated library system, acquisitions, serials, cataloging, academic library public services, and bookkeeping or accounting.
Skills
- Integrated Library System
- Library Acquisitions
- Serials Procedures
- Cataloging Procedures
- Circulation Services
- Bibliographic Searching
- Order and Invoice Processing
- Bookkeeping and Accounting
- Financial Reconciliation
- Recordkeeping
- Microsoft Word
- Microsoft Excel
- Attention to Detail
- Communication
- Organization and Prioritization
- Customer Service
Visa sponsorship
Not detected in the job text
Categories
- Education
- Administrative
- Finance & Accounting
- Customer Service & Support
Keywords
- Library Operations
- Library Technician
- Integrated Library System
- Acquisitions
- Serials
- Cataloging
- Bibliographic Searching
- Vendor Orders
- Invoice Processing
- Order Processing
- Accounts Payable
- Bookkeeping
- Accounting
- Financial Reconciliation
- Acquisition Records
- Circulation Services
- Resource Sharing
- Short-Term Loans
- Shelving
- Stack Maintenance
- Usage Statistics
- Microsoft Word
- Microsoft Excel
- Confidentiality
- Customer Service