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York University

Project Coordinator, Advancement

Toronto, ON, Canada

Contract

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Job details

Job type: Contract
Apply by: Oct 7, 2026
Experience: University degree or an equivalent of 4 years recent experience (defined as within the last five years) working at York University and performing the same or similar tasks.
Posting language: English
Posted: Oct 4, 2026

Original job description

Access Full Position Posting

Purpose:

The Project Coordinator, Advancement supports the Director with the design, development, implementation, and evaluation of projects and programs led and supported by the Office of Advancement and Alumni Engagement. The role, in collaboration with Central Advancement and various internal and external partners, supports the development, implementation, and improvement of new and existing programs that position Schulich as a leader in achieving fundraising goals and is responsible for the design, planning and implementation of multiple programs, including communicating with external donors, sponsors, and partners to develop and enhance donor relationships.

Education:

University degree or an equivalent of 4 years recent experience (defined as within the last five years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience:

Two (2) years of related experience in fundraising. Experience in developing, planning, and coordinating fundraising campaigns, including annual funds and special events. Experience in cultivating and maintaining relationships with donors, sponsors, and alumni, including direct solicitation and stewardship.

Skills:

Effective communication, including the ability to obtain and provide information in a clear and concise manner, and the ability to produce written information targeted to a variety of audiences.
Effective interpersonal skills, including the ability to deal courteously, tactfully, and effectively with external partners, students, faculty, and staff, and maintain confidentiality.
Ability to apply cross-cultural knowledge and collaborate effectively, respectfully, and sensitively with people across cultures in a business environment.
Effective analytical skills, including the ability to collect and analyze data and prepare written reports for various audiences, in a variety of formats.
Effective attention to detail, including accurate proofreading and cross-referencing skills.
Effective organizational and time management skills, including the ability to coordinate competing processes and functions independently to meet deadlines.
Ability to exercise good judgment and flexibility in an environment of continuous change and process improvement.
Ability to work independently and as a member of a team in an environment of high volume and competing priorities.
Ability to adapt to new and emerging technologies.
Intermediate MS Office (Word, Excel, PowerPoint) skills.
Ability to maintain a relational database.
Ability to use event and project management software, and online/web-based content management systems such as Wordpress.Other:
Knowledge and understanding of fundraising, the fundraising cycle and donor-centric fundraising.
Knowledge of public relations and/or marketing principles and techniques.

Additional Notes:

Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. Hours of work: Monday to Friday, 9:00 am â?? 5:00 pmSummer: sameRequests to work overtime may occur during peak periodsPeak periods: September to NovemberVacation restriction: No more than 3 days in a row during peak periods.

Access Full Position Posting

If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.

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More about this job

Responsibilities

Supports the Director in designing, developing, implementing, and evaluating projects and programs for the Office of Advancement and Alumni Engagement. Coordinates fundraising and other programs, works with internal and external partners, and communicates with donors, sponsors, and partners to develop and strengthen relationships.

Requirements

Requires a university degree or an equivalent of four years of recent, similar experience at York University, in addition to two years of related fundraising experience. Candidates should have experience coordinating fundraising campaigns and events and cultivating donor, sponsor, and alumni relationships, along with strong communication, organizational, analytical, and technology skills.

Skills

Fundraising Campaign Coordination
Annual Fundraising
Special Event Planning
Donor Cultivation
Donor Solicitation
Donor Stewardship
Relationship Management
Project Management
Program Development
Written Communication
Interpersonal Communication
Cross-Cultural Collaboration
Data Analysis
Report Writing
Attention to Detail
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Fundraising
Fundraising Cycle
Donor-Centric Fundraising
Annual Funds
Fundraising Campaigns
Special Events
Donor Cultivation
Donor Solicitation
Donor Stewardship
Alumni Engagement
Advancement
Project Management
Program Development
Event Management Software
Relational Database
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
WordPress
Content Management Systems
Data Analysis
Report Writing
Public Relations
Marketing
Cross-Cultural Collaboration

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