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Added 1 hour ago
Sessional Instructional Assistant - FAH273H1S Canada Buildings and Landscapes
University of Toronto
Toronto, ON
Please note: Undergraduate or graduate students and postdoctoral fellows of the University of Toronto are covered by the CUPE 3902 Unit 1 collective agreement rather than the Unit 3…
Added 1 hour ago
Sessional Instructional Assistant - FAH338H1S Art and Consumers in the Renaissance (1400-1700)
University of Toronto
Toronto, ON
Please note: Undergraduate or graduate students and postdoctoral fellows of the University of Toronto are covered by the CUPE 3902 Unit 1 collective agreement rather than the Unit 3…
Added 1 hour ago
Sessional Lecturer - FAH245H1S Modernism and anti-Modernism, c. 1750-1900
University of Toronto
Toronto, ON
Please note: Undergraduate or graduate students and postdoctoral fellows of the University of Toronto are covered by the CUPE 3902 Unit 1 collective agreement rather than the Unit 3…
Added 1 hour ago
Sessional Instructional Assistant - FAH215H1S Early Medieval Art and Architecture
University of Toronto
Toronto, ON
Please note: Undergraduate or graduate students and postdoctoral fellows of the University of Toronto are covered by the CUPE 3902 Unit 1 collective agreement rather than the Unit 3…
Added 13 hours ago
MG
Health Info Professional
Michael Garron Hospital
Toronto, ON
- Temporary
Graduate from an accredited Health Information Management Program (formerly Health Record Administrator Program).
Added 17 hours ago
BS
DevOps - Application Release Engineer
Brainhunter Systems Ltd
ON · Ontario, Canada
- Contract
University or post-graduate degree in Computer Science or Software Engineering
Added 19 hours ago
B&
Job Clock & Timesheet Administrator (Nuclear)
Black & McDonald Limited
Pickering, ON
- Full-time
The Job Clock and Timesheet Administrator is located in Pickering, with presence at both office and site. The Job Clock and Timesheet Administrator supports our Darlington site operations;…
Added 21 hours ago
B&
Job Clock & Timesheet Administrator (Nuclear)
Black & McDonald Limited
Pickering, ON
- Full-time
The Job Clock and Timesheet Administrator is located in Pickering, with presence at both office and site. The Job Clock and Timesheet Administrator supports our Darlington site operations;…
Added 21 hours ago
DU
Department and Division Coordinator
Dalhousie University
Halifax, NS
- Full-time
…community health system challenges. Reporting to the Department Administrator, the Department & Division Coordinator provides administrative support for departmental operations and the…
Added 23 hours ago
MH
Project Engineer
Manitoba Hydro
Winnipeg, MB
- Full-time
Perform on-site management of construction and commissioning activities in relief of the site Construction Engineer or Contract Administrator occasionally.
Added 1 day ago
YU
Undergraduate Program Administrator
York University
Toronto, ON
- Contract
…Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 24 Departments, Schools and Colleges. York University is known for…
Added 1 day ago
AH
Administrative Support VI
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
…million Albertans. As the Administrative Support VI/Program Administrator, you are responsible for the operational administration of the Anesthesiology training program. The role requires…
Added 1 day ago
SL
Student, Part-Time Client Service Administrator
Sun Life
Waterloo, ON · Sun Life Waterloo King
- Part-time
Our student and new graduate programs offer a chance to explore Sun Life from the inside. You’ll make a difference in the lives of our customers and communities, while building the skills…
Added 4 days ago
Supply Chain Document Administrator (Permanent)
Babcock
Victoria, BC
A minimum of one (1) years of relevant work experience; however, new graduate applications will be considered.
Added 4 days ago
BC
Supply Chain Document Administrator (Permanent)
Babcock Canada Inc.
Victoria, BC
- Full-time
A minimum of one (1) years of relevant work experience; however, new graduate applications will be considered.
Added 4 days ago
CU
Dean, Education
Concordia University of Edmonton
AB · Edmonton, AB
- Full-time
Lead program innovation, evaluation, and growth by ensuring existing undergraduate and graduate offerings remain high-quality, sustainably enrolled, and aligned with evolving labour market…
Added 4 days ago
CU
Dean, Arts
Concordia University of Edmonton
AB · Edmonton, AB
- Full-time
Lead program innovation, evaluation, and growth by ensuring existing undergraduate and graduate offerings remain high-quality, sustainably enrolled, and aligned with evolving labour market…
Added 4 days ago
UK
Human Resources Administrator
Utilities Kingston
Kingston, ON
- $64,897.82 to $87,741.68 CAD / year
- Contract
The Human Resources Administrator provides comprehensive administrative and operational support across the employee lifecycle, ensuring accurate, timely and confidential administration of…
Added 5 days ago
MD
Agreements Administrator - Engineer Senior or Engineer 2 Graduate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: Engineer Senior or Engineer 2 Graduate
Added 5 days ago
R
Reconciliations Administrator
Raise
Mississauga, ON
- Full-time
Graduate or post-graduate or professional designations such as. MBA, CPA, CFA or some education relevant to Accounting Designations. This mandate will benefit from the analytical and…
Added 5 days ago
BP
Service Management Co-op
BC Pensions
Victoria, BC
- Full-time
This opportunity is open to 3rd and 4th year Computer Science or Software/Computer Engineering students and graduate students in Computer Engineering, Computer Science, or related fields.…
Added 5 days ago
TU
Senior Program Assistant
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
Reports to the Administrator, School of Community and Regional Planning. Works closely with Program Chairs, graduate advisors, admissions committees, faculty, instructors, students and…
Added 5 days ago
NS
Health Visitor Team Leader
NHS Scotland
Rutherglen, ON
- Full-time
Further education/evidence of Continuous Professional Development in area of speciality including study days/courses/post graduate qualification
Added 5 days ago
NA
Health Visitor Team Leader
NHS Ayrshire & Arran
Rutherglen, ON
- Full-time
Further education/evidence of Continuous Professional Development in area of speciality including study days/courses/post graduate qualification
Added 5 days ago
UO
Senior Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Frederic Lasserre Building (LASR)
- $5,027 to $5,413 CAD / month
- Full-time
Reports to the Administrator, School of Community and Regional Planning. Works closely with Program Chairs, graduate advisors, admissions committees, faculty, instructors, students and…

York University

Undergraduate Program Administrator

Toronto, ON, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 19, 2026
Posting language: English
Posted: Oct 20, 2026

Original job description

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Purpose:

The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 24 Departments, Schools and Colleges. York University is known for championing new ways of thinking that drive excellence in promoting and enhancing, teaching, research and student success. Through innovative course design, diverse experiential education and learning opportunities, and a supportive community environment, our students receive the education they need to create big ideas that have an impact on the world.The Undergraduate Program Administrator role is responsible for supporting the undergraduate program, is the primary contact for undergraduate program inquiries including policies, procedures and regulations of the University, Faculty and academic unit, and providing administrative support to the Undergraduate Program Director and/or Program Coordinators. The role provides continuity, historical perspective and transitional support to UPDs and/or Program Coordinators during their term appointments.The role will support the vision, mission, values and strategic direction of the Faculty of Liberal Arts & Professional Studies and York University, and contribute to a positive, supportive and client-focused team environment of high performance, respect, trust, collaboration and continuous improvement, embraces diversity and fosters inclusion.The role primarily works on Keele campus however, travel to other campuses and locations may be required.

Education:

Completion of post-secondary courses or advanced training in Office Administration or equivalent (e.g. one year of related University courses)

Experience:

Two (2) years administrative experience in an academic School/Department, including supporting academic and administrative processes and activities, providing degree information to students, and customer service.

Skills:

Effective communication skills, including the ability to obtain accurate information, answer detailed enquiries clearly and concisely, and listen empathically.

Ability to deal courteously and effectively with people.

Ability to exercise the skills of good judgment, tact, diplomacy, and initiative. Ability to maintain confidentiality.

Effective attention to detail, including accurate proofreading and cross-referencing skills.

Ability to work independently as well as an effective member of a team.

Effective organizational and time management skills, including the ability to coordinate competing processes and functions independently to meet deadlines.

Ability to work efficiently and effectively in a complex, rapidly changing high volume environment, including the ability to multi-task, set priorities and meet deadlines.

Ability to source, evaluate, analyze and summarize information for reporting and planning purposes.

Advanced MS Word, Intermediate MS Excel and Outlook.

Ability to work with multiple modules and inter-related information (e.g. SIS; Student Information System) and online databases.

Ability to adapt to new and emerging technologies.

Knowledge:

Knowledge of academic administration processes (course scheduling, curriculum support).

Knowledge of York's Academic Honesty procedures.

Knowledge of degree and program requirements.

Knowledge of and experience utilizing degree progress report.

Knowledge in the development and preparation of promotion materials and written content.

Additional Notes:

Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalences from accredited institutions and/or international equivalents at the time of interview.

Access Full Position Posting

If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.

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More about this job

Responsibilities

Support undergraduate program administration and serve as the primary contact for inquiries about university, faculty, and academic-unit policies and procedures. Provide administrative support and continuity to the Undergraduate Program Director and program coordinators, including assistance with academic processes and student information.

Requirements

Requires post-secondary courses or advanced training in office administration or an equivalent, plus two years of administrative experience in an academic school or department. Candidates should have knowledge of academic administration, degree and program requirements, academic honesty procedures, and degree progress reports, along with strong communication, organizational, and Microsoft Office skills.

Skills

Communication
Customer Service
Judgment
Tact And Diplomacy
Confidentiality
Attention To Detail
Proofreading
Organization
Time Management
Multitasking
Information Analysis
Microsoft Word
Microsoft Excel
Microsoft Outlook
Student Information Systems
Academic Administration

Visa sponsorship

Not detected in the job text

Keywords

Academic Administration
Office Administration
Course Scheduling
Curriculum Support
Degree Requirements
Program Requirements
Academic Honesty
Degree Progress Reports
Student Information System
Student Inquiries
Student Services
Administrative Support
Customer Service
Microsoft Word
Microsoft Excel
Microsoft Outlook
Online Databases
Information Management
Promotion Materials
Proofreading
Confidentiality
Reporting
Planning
Time Management

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