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Added 6 mins ago
IG
Customer Service Representative
Insight Global
Kingston, ON
- $50,000 to $60,000 USD / year
- Full-time
Support general administrative and office responsibilities as needed within a small-team environment
Added 6 mins ago
IG
Customer Service Representative
Insight Global
Kingston, ON
- Full-time
Support general administrative and office responsibilities as needed within a small-team environment
Added 6 mins ago
HA
Administrative Assistant
HR Associates
Toronto, ON
- $30 to $33 CAD / hour
- Temporary
Minimum 2 years of administrative experience in a professional office environment.
Added 6 mins ago
WT
Inside Sales Representative
Woodgrove Technologies Inc.
Toronto, ON · North York, ON
- Full-time
The Inside Sales Representative is responsible for providing administrative support, preparing proposals, and proof-read contracts. They will work closely with a CRM system to integrate…
Added 6 mins ago
CN
Administrative Office Assistant
Commissionaires Nova Scotia
Bedford, NS
- Full-time
…processing, and responsive support to employees and the team. The Administrative Office Assistant is responsible for working with Human Resources Senior Administrator to accurately maintain…
Added 6 mins ago
SM
Project Coordinator
SCR Mining & Tunnelling
Bissett, MB
- Full-time
The Project Coordinator is responsible for various coordination and administrative duties surrounding a project or a portfolio of projects. The incumbent will work closely with the assigned…
Added 35 mins ago
CR
Maintenance Manager- 6 Month Contract
COGIR Real Estate
Winnipeg, MB
- Full-time
As our next Maintenance Manager you are a maintenance professional ready to engage in hands-on tasks when needed. As a working manager, you will guide the environmental services team in…
Added 35 mins ago
PH
Site Supervisor S2 Up to 8 FTE
Provincial Health Services Authority
Whistler, BC
- Full-time
…such as maintaining and updating own knowledge of clinical and professional development in collaboration with operations manager. Develops goal plan and reviews progress to ensure goals are…
Added 35 mins ago
IG
Flight Coordinator
Insight Global
Longueuil, QC
- $28 to $42 CAD / hour
- Contract
2-5 years of relevant past professional experience
Added 35 mins ago
TC
Estimating Administrator
Thomas Cavanagh Construction Limited
Ottawa, ON · Kanata, ON
- Full-time
Provide general administrative and document control support to the estimating team.
Added 35 mins ago
PH
Program Assistant, Program/Department Std
Provincial Health Services Authority
Vancouver, BC
- Full-time
…priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and…
Added 35 mins ago
KP
Logisitc Operations Coordinator
Kelly Professional & Industrial
Oakville, ON
- Full-time
Added 35 mins ago
OF
Head Trainer
Orangetheory Fitness Canada
Langley (District), BC · Langley, BC
- $40 to $60 USD / hour
- Full-time
Handle member concerns in a professional, objective manner with the goal of resolution
Added 35 mins ago
RH
Accounting Manager
Robert Half
Toronto, ON · North York, ON
- $75,000 to $100,000 CAD / year
- Full-time
We are working with a growing professional services organization that is looking to add an experienced Accounting Manager / Senior to lead day‑to‑day accounting operations and support…
Added 35 mins ago
RH
Administrative Assistant
Robert Half
London, ON
- $55,000 to $64,000 CAD / year
- Full-time
Our client, a respected not-for-profit organization in London, Ontario, is seeking an Administrative Assistant to join their team. This is an excellent opportunity for an administrative…
Added 35 mins ago
HR
Civic Addressing Coordinator
Halifax Regional Municipality
Halifax, NS
- Full-time
…by-law regulations (C-300 Civic Addressing By-law), policies (Administrative Orders #29 and #46), procedures, and standards relating to these programs. The position assists with the…
Added 35 mins ago
N
ELECTRICAL ENGINEER
NPAworldwide
AB · Edmonton, AB
- Full-time
…mechanical engineers, EITs, drafting technicians, tradespeople, and administrative…
Added 35 mins ago
TS
Administration/Project Coordinator
The Salvation Army Canada and Bermuda Territory
Toronto, ON · Territorial Headquarters
- Full-time
The Administrative & Projects Coordinator provides administrative and project coordination support to the Territorial Youth Secretaries and the Youth Department. The position coordinates…
Added 35 mins ago
Environmental Services Worker - Environmental Services
Nova Scotia Health and IWK Health
Middleton, NS
…population health, ethics, safety, quality, partnerships and inter-professional collaboration are integrated within the services they provide and through the messages they…
Added 35 mins ago
Office Coordinator, Volunteer Resources
Nova Scotia Health and IWK Health
Halifax, NS
The Office Coordinator provides administrative support to a department and team members within the IWK Health Centre. The incumbent functions as a primary point of contact for the team…
Added 35 mins ago
Environmental Services Worker - Environmental Services
Nova Scotia Health and IWK Health
Middleton, NS
…population health, ethics, safety, quality, partnerships and inter-professional collaboration are integrated within the services they provide and through the messages they…
Added 1 hour ago
PH
Director, Clinical Operations - BC Cancer Nanaimo
Provincial Health Services Authority
Nanaimo, BC
- Full-time
10+ years’ recent, related experience including experience a senior administrative position within a health care organization.
Added 1 hour ago
S
Dietitian, Complex Care - BC Children’s Hospital
Sanya’k̓ula
Vancouver, BC
- Full-time
Assist the Professional Practice Leader and Senior Operations Director in evaluating the Program operation and establishing goals and objectives from a clinical nutrition perspective by…
Added 1 hour ago
MB
Territory Manager - Sudbury
Moosehead Breweries
Sudbury, ON
- $60,000 to $72,000 CAD / year
- Full-time
Moosehead is seeking a results-driven sales professional to lead world class brands: Twisted Tea Hard Iced Tea - TRULY Seltzer - Sun Cruiser and the full Moosehead Beer Portfolio across…
Added 1 hour ago
RM
Supervisor, Centralized Scheduling
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Conduct root-cause analysis and develop practical, sustainable solutions to reduce rework, administrative burden, and recurring issues.

York University

Undergraduate Program Assistant

Toronto, ON, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

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Purpose:

The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 24 Departments, Schools and Colleges.York University is known for championing new ways of thinking that drive excellence in promoting and enhancing, teaching, research and student success. Through innovative course design, diverse experiential education and learning opportunities, and a supportive community environment, our students receive the education they need to create big ideas that have an impact on the world.The Undergraduate Program Assistant is responsible for providing course support to undergraduate faculty, administrative support to the undergraduate program and primary front desk reception for the academic unit.The Undergraduate Program Assistant will also support the vision, mission, values and strategic direction of the Faculty of Liberal Arts & Professional Studies and York University, and contribute to a positive, supportive and student-focused team environment of high performance, respect, trust, collaboration and continuous improvement, embraces diversity and fosters inclusion.

Education:

High school diploma with some post-secondary education.

Experience:

Two (2) years of recent experience in office administration and front desk reception in an academic School/Department with experience supporting teaching/courses.

Skills:

Effective interpersonal skills, including the ability to exercise tact,diplomacy, and discreation when dealing with others and. Effective oral and written communication, including the ability to obtain and relay information accurately. Effective customer service skills, including the ability to deal courteously and effectively with people. Ability to maintain confidentiality. Ability to attend accurately to details. Ability to display good judgement and initiative. Effective planning, organizational, and time management skills to manage conflicting deadlines, multiple tasks, projects, and events occurring within short and overlapping time periods. Ability to work independently and as a member of a team in an environment of high volume and competing priorities. Intermediate MS Office (Word, Excel). Word processing 40-45 wpm, accuracy is essential. Ability to use content management software such as Contribute and/or WordPress. Knowledge of an on-line computerized records system (e.g. SIS).

Additional Notes:

Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

Access Full Position Posting

If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.

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More about this job

Responsibilities

Provide course support to undergraduate faculty, administrative support to the undergraduate program, and front desk reception for the academic unit. Contribute to a supportive, inclusive, collaborative, and student-focused team environment.

Requirements

Requires a high school diploma and some post-secondary education, plus two years of recent office administration and front desk reception experience in an academic school or department, including course support. Candidates should have intermediate Microsoft Office skills, accurate typing at 40–45 words per minute, strong communication and organizational abilities, and familiarity with content management software and an online computerized records system.

Skills

Interpersonal Communication
Tact and Diplomacy
Oral and Written Communication
Customer Service
Confidentiality
Attention to Detail
Judgment and Initiative
Planning and Organization
Time Management
Multitasking
Teamwork
Microsoft Word
Microsoft Excel
Word Processing
Content Management Software
Student Information Systems

Visa sponsorship

Not detected in the job text

Keywords

Undergraduate Program Support
Course Support
Office Administration
Front Desk Reception
Academic Administration
Student-Focused Service
Customer Service
Confidentiality
Interpersonal Skills
Oral Communication
Written Communication
Attention to Detail
Judgment
Initiative
Planning
Organization
Time Management
Microsoft Word
Microsoft Excel
Word Processing
Content Management Software
Contribute
WordPress
Student Information System
SIS
Higher Education

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