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Added 1 hour ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…research studies. The EndoCARES MUHC clinic is a subspecialty service for complex, multi-organ endometriosis and serves to offer not only a multidisciplinary approach to the condition, but…
Added 2 hours ago
MD
Rehabilitation Policy Specialist/Compliance Services Officer Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…The Rehabilitation Review Panel. The Incumbent Also Serves As Coordinator…
Added 2 hours ago
MD
Leave Management Coordinator - State Prog Admin Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
This position serves as the primary leave management coordinator, administering all coordinated services of contractual and statutory leaves of absences with limited supervision. The…
Added 3 hours ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
Position: Administration and Events Coordinator
Added 3 hours ago
CT
Recruitment Coordinator – Guelph, ON Canada
Connect Tech Inc.
Guelph, ON
- Full-time
The Recruitment Coordinator supports the full-cycle recruitment process by coordinating hiring activities, identifying qualified candidates, managing applicant communications, and ensuring…
Added 5 hours ago
UO
Teaching and Learning Officer
University of Victoria
Victoria, BC
- Full-time
Reporting to the Director, Business Operations, the Teaching and Learning Officer serves as the central coordinator for Gustavson’s teaching and learning portfolio and is the primary…
Added 6 hours ago
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RMA Coordinator
Kontron Europe
Boisbriand, QC
- Full-time
Do you want to be at the heart of Operations and Sales? Join Kontron Canada as an RMA Coordinator.
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PT Supportive Housing Coordinator
Indwell
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- Full-time
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Added 9 hours ago
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Youth Coordinator - Solo with Supports
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- Full-time
We are currently seeking a full time Youth Coordinator in the Solo with Supports (SWS) program.
Added 11 hours ago
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Lead IT Auditor - State Prog Admin Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Coordinator
Added 12 hours ago
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Operations Coordinator - Security services
Securiguard Services Ltd.
Barrie, ON
- Full-time
We're looking for a full-time Operations Coordinator to join our Onatrio Operations team in Barrie! In this role, you'll play a key part in keeping our operations running efficiently - from…
Added 12 hours ago
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Coordinator, Construction Services (Major Capital Infrastructure)
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Comox, BC
- Full-time
The Coordinator, Construction Services, manages and administers moderate- to high-complexity construction, professional services and service contracts during construction to ensure work…
Added 12 hours ago
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Customer Account Coordinator
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Toronto, ON
- Full-time
XTL Transport Inc., a well-established company in the Transportation, Logistics and Warehousing-Distribution field, is looking for a Customer Account Coordinator to join our team. The ideal…
Added 13 hours ago
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Records Management Clerk
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Added 13 hours ago
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Accounts Payable Coordinator
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AB · Edmonton, Alberta
- $20 to $23 CAD / hour
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Added 13 hours ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…research studies. The EndoCARES MUHC clinic is a subspecialty service for complex, multi-organ endometriosis and serves to offer not only a multidisciplinary approach to the condition, but…
Added 13 hours ago
TU
Administrative Coordinator
The University of British Columbia
Williams Lake, BC
- $4,756.11 to $5,802.73 CAD / month
- Part-time
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Added 16 hours ago
Inside Sales Coordinator
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Added 16 hours ago
UO
Administrative Coordinator
University of British Columbia
Williams Lake, BC · BOFF | Alex Fraser Research Forest (AFRFT)
- $4,756.11 to $5,802.73 CAD / month
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The Administrative Coordinator provides administrative, financial and human resources (HR) support to AFRF research station and works closely with the Site Manager to support the effective…
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MD
Communications and Strategic Initiatives Coordinator - Communications Specialist 2
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Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Communications and Strategic Initiatives Coordinator
Added 16 hours ago
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Customer Support, Field Service Coordinator - Windsor Windows
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Reporting to the Field Service Manager, the Customer Support - Field Service Coordinator is responsible for coordinating field service activities, supporting customer warranty and service…
Added 16 hours ago
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Parks and Trails Grants Specialist Supervisor
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Saint-Paul, NB · St.-Paul, NB
- Full-time
…transparency. Serve as the agency's primary representative and coordinator for federal and state grants assigned to this unit while supervising and mentoring the grant team, fostering a…
Added 16 hours ago
MD
Senior Learning & Development Specialist - Training & Development Spec 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…Development, Instructional Design or other closely related field as determined by the agency may substitute one (1) year of…

YORK1

Project Administrator – Remediation

Concord, ON, L4K 1J5, Canada

Full-time · Contract

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Job details

Job type: Full-time · Contract
Posting language: English
Posted: Oct 29, 2026

Original job description

Project Administrator – Remediation

Position Overview

YORK1 is seeking a detail-oriented and organized Project Administrator to provide administrative and documentation support to remediation and construction projects in Ontario and British Columbia.

The Project Administrator will support Project Managers and project teams by maintaining accurate project records, organizing documentation, processing invoices, tracking project information, coordinating meetings, and assisting with general project administration throughout the project lifecycle.

This role is well suited for someone with strong organizational skills, attention to detail, and the ability to manage multiple administrative tasks in a fast-paced project environment. The successful candidate will help ensure project documentation is accurate, information is readily accessible, and administrative processes are completed efficiently and within established timelines.

Key Functions & Duties

Responsibilities of this position include, but are not limited to:

Provide day-to-day administrative support to Project Managers and project teams.
Work with MS Excel to track costs and prepare invoices
Receive and input costs form operations team daily work records
Assist in obtaining quotes from vendors for services and materials
Prepare Purchase Orders
Review vendor invoices and compare them to the quoted prices and Purchase Orders to provide advice to project managers for approval or denial.
Work with the project coordinators, project managers, and site operation team to collect and document project progress and cost details.
Maintain project trackers, spreadsheets, contact lists, schedules, and logs or change orders, submittals, RFI’s and other client communication.
Assist with monthly accruals report preparation
Coordinate the collection and filing of documents from clients, consultants, subcontractors, suppliers, and internal departments.
Assist with preparing documentation required for project submissions, client reporting, and regulatory or contractual requirements.
Support timesheet collection, work-hour tracking, expense documentation, and other project administration activities as required.
Assist with maintaining subcontractor and supplier records, including contracts, certificates, insurance documents, and other required records.
Support project close-out activities by organizing final documentation, compiling project records, and assisting with the completion of administrative requirements.
Ensure project information is filed consistently and maintained in accordance with company procedures and project requirements.
Maintain confidentiality of company, employee, client, and project information.
Uphold and adhere to YORK1 policies and procedures, including maintaining a clean and safe work environment.
Maintain familiarity with applicable safety responsibilities and requirements, including WHMIS, Working at Heights (WAH), WSIB, and the Occupational Health and Safety Act (OHSA).
Perform other duties and responsibilities as assigned.

Core Competencies

Administration & Organization

Strong ability with MS word, excel and adobe acrobat.
Strong organizational skills and attention to detail.
Ability to maintain accurate records, manage documentation, and keep files organized.
Ability to prioritize administrative tasks and meet deadlines.
Consistent follow-through on assigned responsibilities.

Communication & Collaboration

Strong written and verbal communication skills.
Ability to communicate professionally with Project Managers, field teams, clients, consultants, subcontractors, and suppliers.
Ability to follow up on outstanding information and documentation in a timely manner.
Strong teamwork and relationship-building skills.

Financial & Document Accuracy

Strong attention to detail when reviewing invoices, purchase orders, expense records, and supporting documentation.
Ability to identify missing information, discrepancies, and incomplete records.
Basic understanding of project-related financial administration and recordkeeping.
Ability to maintain accurate spreadsheets, trackers, and logs.

Accountability & Initiative

Takes ownership of assigned administrative responsibilities.
Demonstrates reliability, discretion, and professionalism.
Proactively follows up on outstanding items and brings issues to the appropriate team member's attention.
Uses sound judgment when handling confidential information.

Technology & Adaptability

Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to learn project management software, document management platforms, and other company systems.
Comfortable working with spreadsheets, digital filing systems, and electronic records.
Adaptable to changing project requirements and competing priorities.

Safety & Professionalism

Demonstrates an understanding of workplace health and safety requirements.
Follows established company policies, procedures, and documentation standards.
Maintains a professional approach when interacting with internal and external stakeholders.

Key Performance Indicators (KPIs)

Success in this role will be measured through:

Documentation Accuracy: Project files, records, forms, and reports are complete, accurate, and properly organized.
Administrative Timeliness: Assigned administrative tasks, reports, and documentation are completed within required timelines.
Invoice Processing Support: Project invoices and supporting documents are organized, reviewed for completeness, and submitted for processing promptly.
Record Maintenance: Project trackers, spreadsheets, logs, and filing systems are maintained accurately and consistently.
Follow-Up & Responsiveness: Outstanding documentation, approvals, and administrative requests are followed up on in a timely manner.
Meeting & Scheduling Support: Meetings, calendars, minutes, and related administrative materials are coordinated accurately.
Project Team Support: Reliable and effective administrative support is provided to Project Managers and project teams.
Confidentiality & Compliance: Company and project information is handled appropriately and in accordance with established procedures.
Project Close-Out Support: Required project records and administrative documentation are compiled and filed within established timelines.

Required Education, Experience & Abilities

Post-secondary education in Business Administration, Office Administration, Construction Administration, Project Administration, or a related field is an asset.
1–3 years of experience in an administrative, project support, or office coordination role preferred.
Experience in remediation, construction, environmental services, civil construction, earthworks, or infrastructure is an asset.
Experience organizing project documentation, processing invoices, maintaining records, or supporting project teams is preferred.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple tasks, prioritize competing demands, and meet deadlines.
Strong written and verbal communication skills.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to maintain confidentiality and handle sensitive company and project information.
Experience with project management, accounting, or document control systems is an asset.
Ability to work collaboratively with internal teams and external stakeholders.
Familiarity with WHMIS, Working at Heights (WAH), WSIB, and OHSA requirements is an asset.

Why This Role Matters

The Project Administrator plays an important role in ensuring remediation projects remain organized, properly documented, and administratively supported. By maintaining accurate records, assisting with invoice processing, coordinating documentation, and supporting Project Managers with day-to-day administrative requirements, this position helps the project team operate efficiently and focus on successful project delivery.

Success in this role contributes to YORK1's ability to maintain accurate project records, support financial accountability, meet administrative deadlines, and deliver remediation and infrastructure projects effectively.

Why Work With YORK1?

Our employees are essential in helping us achieve our mission of providing exceptional service and innovative solutions through our infrastructure and environmental services to some of Ontario's largest commercial and residential projects. They are the foundation of our success and represent our greatest strength.

At YORK1, we focus on investing in our employees through career development and creating a culture of success, collaboration, and continuous improvement. This is an opportunity to join a growing organization where your contributions have a direct impact on the successful delivery of meaningful infrastructure and environmental projects.

YORK1 supports diversity, equity, and a workplace free from harassment and discrimination. We are committed to an inclusive, barrier-free recruitment and selection process and workplace. If you are contacted to participate in the recruitment, selection, and assessment process, please advise the interview coordinator of any accommodations needed to ensure you have access to a fair and equitable process.

We thank everyone who applies; however, only the most qualified applicants will be contacted.

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More about this job

Responsibilities

The Project Administrator provides essential administrative and documentation support to project managers and teams, including invoice processing, record maintenance, and project tracking. They ensure project information is accurate, accessible, and compliant with company procedures throughout the project lifecycle.

Requirements

The ideal candidate has 1–3 years of experience in administrative or project support roles, preferably within construction or environmental services. Proficiency in Microsoft Office, particularly Excel, and strong organizational and communication skills are required.

Skills

Project administration
Documentation support
Invoice processing
Purchase orders
MS Excel
MS Word
Adobe Acrobat
Project tracking
Data entry
Communication
Organizational skills
Attention to detail
Time management
Record keeping
Financial administration

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Remediation
Construction
Infrastructure
Administrative Support
Documentation
Invoicing
Purchase Orders
MS Excel
MS Word
Adobe Acrobat
Project Management
Record Keeping
WHMIS
WSIB
OHSA
Environmental Services
Data Entry
Reporting
Scheduling
Subcontractor Management
Compliance
Project Close-out
Timesheet Tracking
Expense Documentation

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