Find work in Canada.

536,931 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 3 hours ago
ME
Senior Contract Administrator
Morson Edge (Canada)
Toronto, ON
- $60 to $75 CAD / hour
- Contract
…maintenance, technical support, training, consulting and/or other services in accordance with policies and departmental…
Added 4 hours ago
HL
Chief Administrative Officer - Town of Lynn Lake
Harris Leadership Strategies
Lynn Lake, MB
- Full-time
For a municipal administrator seeking meaningful impact, Lynn Lake offers a rare opportunity to help guide a northern community through a period of renewal, growth, and long-term…
Added 4 hours ago
SG
People & Culture Coordinator
SJ Group
Toronto, ON
- Full-time
Our teams provide multidisciplinary services across the project lifecycle, from planning and design through to delivery and management, supporting clients across sectors including…
Added 4 hours ago
TG
Service Administrator
Triumph Group of Companies
Mississauga, ON
- Full-time
As an administrator on the Service team, you support the day-to-day operations of active projects by keeping billing, documentation, and client communications running smoothly. You work…
Added 4 hours ago
S
Senior Project Administrator
StafinGo
Ottawa, ON
- Contract
…tracking risks, issues, decisions and dependencies, and supporting project governance…
Added 4 hours ago
B
Facility Manager
BGIS
Sudbury, ON
- Full-time
BGIS is a leading provider of customized facility management and real estate services. With a combined team of over 10,000 professionals worldwide, we relentlessly focus on enabling…
Added 4 hours ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
Excellent opportunity for an experienced (5+ years) Accounts Payable Administrator to join a global organization, located in Bolton. This is an on-site position. You will report to the…
Added 5 hours ago
A
System Administrator
Actalent
Vancouver, BC
- $85,000 to $125,000 CAD / year
- Full-time
The Systems Administrator is a technical resource responsible for the design, implementation, administration, and ongoing improvement of infrastructure and customer environments. This role…
Added 7 hours ago
H
Facilities Administrator
Hays
Surrey, BC
- Full-time
This company offers comprehensive facilities management and project delivery services. Their expertise includes technical maintenance, energy, and lifecycle management. They focus on…
Added 7 hours ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
Excellent opportunity for an experienced (5+ years) Accounts Payable Administrator to join a global organization, located in Bolton. This is an on-site position. You will report to the…
Added 8 hours ago
E
AI DevOps Specialist (AI Enablement & Secure DevOps)
Experis
Canada
- Contract
…pipelines, secure networking infrastructure, and cloud platform services. They will take a hands-on lead in configuring foundational AI cloud services (primarily Google Cloud Platform -…
Added 8 hours ago
ES
Expert(e) Réseaux & Sécurité Senior - Senior Network & Security Expert - Montréal
Equans Services Canada & US
Montreal, QC
- Full-time
The Equans group is a world leader in the energy and services industry. The Group operates in 20 countries, with 90,000 employees working on 5 continents. Equans is a Bouygues group company.
Added 8 hours ago
BM
Operations Manager
BOXX Modular (Canada)
Stoney Creek, NB
- Full-time
…differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to…
Added 9 hours ago
TT
Contract Administrator (13884)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $80,353 to $100,445.8 CAD / year
- Full-time
Based at the project office and reporting to the Manager, Commercial Management, the Contract Administrator provides contract administration support for a portfolio of contracts associated…
Added 9 hours ago
A
Governance Administrator
Aplin
AB · Edmonton, AB
- Contract
Our client is seeking a Governance Administrator to provide high-level operational, administrative, and governance support to professional associations across Alberta.
Added 9 hours ago
VC
Director of Property Management
Villa Charities Inc.
Toronto, ON · North York, ON
- $115,000 to $140,000 CAD / year
- Full-time
Property and facilities support services for Villa Colombo, a 391-bed long-term care home;
Added 9 hours ago
A
Information Technology Administrator
Altis
Ottawa, ON · Greater Ottawa Metropolitan Area
- $97,000 to $114,298 CAD / year
- Temporary
Strong organizational, project management, analytical, and interpersonal skills.
Added 9 hours ago
UT
HRIS Technical Analyst
Ultreia Tech
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Our client is one of North America's leading industrial services companies, delivering turn-key solutions across a wide range of markets. Its culture puts safety first and values people,…
Added 9 hours ago
Project Manager
Government of Alberta
AB
Construction Contract Administrator Certification or Project Management Certification.
Added 10 hours ago
A
Governance Administrator
Aplin
Calgary, AB
- Contract
Our client is seeking a Governance Administrator to provide high-level operational, administrative, and governance support to professional associations across Alberta.
Added 10 hours ago
BA
People & Culture Coordinator
B+H Architects
Toronto, ON · B+H Canada Toronto
- Full-time
Our teams provide multidisciplinary services across the project lifecycle, from planning and design through to delivery and management, supporting clients across sectors including…
Added 10 hours ago
SJ
People & Culture Coordinator
Surbana Jurong Group
Toronto, ON · B+H Canada Toronto
- Full-time
Our teams provide multidisciplinary services across the project lifecycle, from planning and design through to delivery and management, supporting clients across sectors including…
Added 11 hours ago
TT
Senior Contract Administrator (13907)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $100,318.4 to $125,434.4 CAD / year
- Full-time
…Transit Commission(TTC) is currently hiring for a Senior Contract Administrator, largely focussed on fleet overhaul, operating and maintenance…
Added 11 hours ago
TT
Senior Contract Administrator (13883)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $100,318.4 to $125,434.4 CAD / year
- Full-time
…Transit Commission(TTC) is currently hiring for a Senior Contract Administrator, with a larger focus on ITS contract…
Added 12 hours ago
TC
Water Resource Engineer
The Corporation of The City of Victoria
Victoria, BC
- Other
…helping address infrastructure needs and supporting effective project…

YORK1

Project Administrator – Remediation

Concord, ON, L4K 1J5, Canada

Full-time · Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time · Contract
Posting language: English
Posted: Oct 29, 2026

Original job description

Project Administrator – Remediation

Position Overview

YORK1 is seeking a detail-oriented and organized Project Administrator to provide administrative and documentation support to remediation and construction projects in Ontario and British Columbia.

The Project Administrator will support Project Managers and project teams by maintaining accurate project records, organizing documentation, processing invoices, tracking project information, coordinating meetings, and assisting with general project administration throughout the project lifecycle.

This role is well suited for someone with strong organizational skills, attention to detail, and the ability to manage multiple administrative tasks in a fast-paced project environment. The successful candidate will help ensure project documentation is accurate, information is readily accessible, and administrative processes are completed efficiently and within established timelines.

Key Functions & Duties

Responsibilities of this position include, but are not limited to:

Provide day-to-day administrative support to Project Managers and project teams.
Work with MS Excel to track costs and prepare invoices
Receive and input costs form operations team daily work records
Assist in obtaining quotes from vendors for services and materials
Prepare Purchase Orders
Review vendor invoices and compare them to the quoted prices and Purchase Orders to provide advice to project managers for approval or denial.
Work with the project coordinators, project managers, and site operation team to collect and document project progress and cost details.
Maintain project trackers, spreadsheets, contact lists, schedules, and logs or change orders, submittals, RFI’s and other client communication.
Assist with monthly accruals report preparation
Coordinate the collection and filing of documents from clients, consultants, subcontractors, suppliers, and internal departments.
Assist with preparing documentation required for project submissions, client reporting, and regulatory or contractual requirements.
Support timesheet collection, work-hour tracking, expense documentation, and other project administration activities as required.
Assist with maintaining subcontractor and supplier records, including contracts, certificates, insurance documents, and other required records.
Support project close-out activities by organizing final documentation, compiling project records, and assisting with the completion of administrative requirements.
Ensure project information is filed consistently and maintained in accordance with company procedures and project requirements.
Maintain confidentiality of company, employee, client, and project information.
Uphold and adhere to YORK1 policies and procedures, including maintaining a clean and safe work environment.
Maintain familiarity with applicable safety responsibilities and requirements, including WHMIS, Working at Heights (WAH), WSIB, and the Occupational Health and Safety Act (OHSA).
Perform other duties and responsibilities as assigned.

Core Competencies

Administration & Organization

Strong ability with MS word, excel and adobe acrobat.
Strong organizational skills and attention to detail.
Ability to maintain accurate records, manage documentation, and keep files organized.
Ability to prioritize administrative tasks and meet deadlines.
Consistent follow-through on assigned responsibilities.

Communication & Collaboration

Strong written and verbal communication skills.
Ability to communicate professionally with Project Managers, field teams, clients, consultants, subcontractors, and suppliers.
Ability to follow up on outstanding information and documentation in a timely manner.
Strong teamwork and relationship-building skills.

Financial & Document Accuracy

Strong attention to detail when reviewing invoices, purchase orders, expense records, and supporting documentation.
Ability to identify missing information, discrepancies, and incomplete records.
Basic understanding of project-related financial administration and recordkeeping.
Ability to maintain accurate spreadsheets, trackers, and logs.

Accountability & Initiative

Takes ownership of assigned administrative responsibilities.
Demonstrates reliability, discretion, and professionalism.
Proactively follows up on outstanding items and brings issues to the appropriate team member's attention.
Uses sound judgment when handling confidential information.

Technology & Adaptability

Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to learn project management software, document management platforms, and other company systems.
Comfortable working with spreadsheets, digital filing systems, and electronic records.
Adaptable to changing project requirements and competing priorities.

Safety & Professionalism

Demonstrates an understanding of workplace health and safety requirements.
Follows established company policies, procedures, and documentation standards.
Maintains a professional approach when interacting with internal and external stakeholders.

Key Performance Indicators (KPIs)

Success in this role will be measured through:

Documentation Accuracy: Project files, records, forms, and reports are complete, accurate, and properly organized.
Administrative Timeliness: Assigned administrative tasks, reports, and documentation are completed within required timelines.
Invoice Processing Support: Project invoices and supporting documents are organized, reviewed for completeness, and submitted for processing promptly.
Record Maintenance: Project trackers, spreadsheets, logs, and filing systems are maintained accurately and consistently.
Follow-Up & Responsiveness: Outstanding documentation, approvals, and administrative requests are followed up on in a timely manner.
Meeting & Scheduling Support: Meetings, calendars, minutes, and related administrative materials are coordinated accurately.
Project Team Support: Reliable and effective administrative support is provided to Project Managers and project teams.
Confidentiality & Compliance: Company and project information is handled appropriately and in accordance with established procedures.
Project Close-Out Support: Required project records and administrative documentation are compiled and filed within established timelines.

Required Education, Experience & Abilities

Post-secondary education in Business Administration, Office Administration, Construction Administration, Project Administration, or a related field is an asset.
1–3 years of experience in an administrative, project support, or office coordination role preferred.
Experience in remediation, construction, environmental services, civil construction, earthworks, or infrastructure is an asset.
Experience organizing project documentation, processing invoices, maintaining records, or supporting project teams is preferred.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple tasks, prioritize competing demands, and meet deadlines.
Strong written and verbal communication skills.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to maintain confidentiality and handle sensitive company and project information.
Experience with project management, accounting, or document control systems is an asset.
Ability to work collaboratively with internal teams and external stakeholders.
Familiarity with WHMIS, Working at Heights (WAH), WSIB, and OHSA requirements is an asset.

Why This Role Matters

The Project Administrator plays an important role in ensuring remediation projects remain organized, properly documented, and administratively supported. By maintaining accurate records, assisting with invoice processing, coordinating documentation, and supporting Project Managers with day-to-day administrative requirements, this position helps the project team operate efficiently and focus on successful project delivery.

Success in this role contributes to YORK1's ability to maintain accurate project records, support financial accountability, meet administrative deadlines, and deliver remediation and infrastructure projects effectively.

Why Work With YORK1?

Our employees are essential in helping us achieve our mission of providing exceptional service and innovative solutions through our infrastructure and environmental services to some of Ontario's largest commercial and residential projects. They are the foundation of our success and represent our greatest strength.

At YORK1, we focus on investing in our employees through career development and creating a culture of success, collaboration, and continuous improvement. This is an opportunity to join a growing organization where your contributions have a direct impact on the successful delivery of meaningful infrastructure and environmental projects.

YORK1 supports diversity, equity, and a workplace free from harassment and discrimination. We are committed to an inclusive, barrier-free recruitment and selection process and workplace. If you are contacted to participate in the recruitment, selection, and assessment process, please advise the interview coordinator of any accommodations needed to ensure you have access to a fair and equitable process.

We thank everyone who applies; however, only the most qualified applicants will be contacted.

Apply About employer

More about this job

Responsibilities

The Project Administrator provides essential administrative and documentation support to project managers and teams, including invoice processing, record maintenance, and project tracking. They ensure project information is accurate, accessible, and compliant with company procedures throughout the project lifecycle.

Requirements

The ideal candidate has 1–3 years of experience in administrative or project support roles, preferably within construction or environmental services. Proficiency in Microsoft Office, particularly Excel, and strong organizational and communication skills are required.

Skills

Project administration
Documentation support
Invoice processing
Purchase orders
MS Excel
MS Word
Adobe Acrobat
Project tracking
Data entry
Communication
Organizational skills
Attention to detail
Time management
Record keeping
Financial administration

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Remediation
Construction
Infrastructure
Administrative Support
Documentation
Invoicing
Purchase Orders
MS Excel
MS Word
Adobe Acrobat
Project Management
Record Keeping
WHMIS
WSIB
OHSA
Environmental Services
Data Entry
Reporting
Scheduling
Subcontractor Management
Compliance
Project Close-out
Timesheet Tracking
Expense Documentation

Report this job