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Added 11 mins ago
EV
Coordinator, Environment
Elk Valley Resources
Elkford, BC
- $95,000 to $113,000 CAD / year
- Full-time
…British Columbia. We are committed to responsible resource development, environmental performance and building strong partnerships with communities and Indigenous…
Added 11 mins ago
BI
Product Development Coordinator – Internship Winter 2027
Behaviour Interactive
Montreal, QC
- Volunteer
Behaviour is looking for a Product Development Coordinator intern to join the Merchandising team and support Dead by Daylight consumer products from concept to delivery. Are you game ? 🎮✨
Added 11 mins ago
K
Facilities Compliance Coordinator | Fixed term 18 months
Kenvue
Guelph, ON
- Full-time
We are seeking a Facilities Coordinator to support the execution of Facilities department activities, ensuring compliance with safety, quality, and GMP requirements. This role is…
Added 11 mins ago
SI
Accounts Payable Construction Coordinator
Shannex Incorporated
Halifax, NS
- Full-time
We are searching for an Accounts Payable Construction Coordinator to join our Finance team based in Halifax, Nova Scotia.
Added 11 mins ago
RH
Inside Sales Coordinator
RHK Hydraulic Cylinder Services Inc.
AB · Edmonton, AB
- Full-time
We are seeking an organized and detail oriented Inside Sales Coordinator to coordinate and support daily inside sales activities. In this role, you will ensure accurate quoting, timely…
Added 11 mins ago
F
Marketing Coordinator
Fitzrovia
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
The Marketing Coordinator will have the opportunity to collaborate closely with Asset Management, Development, Operations, and Investments teams to align marketing strategies with property…
Added 11 mins ago
DI
Project Manager
Drake International
Ottawa, ON
- $80,000 to $120,000 CAD / year
- Full-time
This is an opportunity for a Project Coordinator, Assistant Project Manager, or Project Manager looking to accelerate their career. The organization values attitude, initiative, and team…
Added 11 mins ago
VB
Network & Telecom Analyst II
Vale Base Metals
NL · Newfoundland and Labrador, Canada
- Full-time
Travel between operational sites may be required to support field services, project deployments, technology upgrades, and operational incidents.
Added 11 mins ago
AE
Specialist, Strategic Optimization
Agnico Eagle Mines Limited
Rankin Inlet, NU
- Full-time
Two (2) to five (5) years of experience, in a change management, continuous improvement or project coordinator role;
Added 11 mins ago
I-
Head of Operations
ICCAIA - International Coordinating Council of Aerospace Industries Associations
Montreal, QC
- Full-time
ICCAIA is the international organization for aerospace industry associations. Our members are engaged in the design, development, manufacture and in-service support of civil aeronautical…
Added 26 mins ago
MC
Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
Merck Canada
Kirkland, QC
- Full-time
Added 26 mins ago
LC
Bilingual Sr. Coordinator, Real Estate / Coordinateur(-trice) Principal Bilingue, Immobilier
Loblaw Companies Limited
Montreal, QC
- Full-time
The Sr. Coordinator is responsible for coordinating with Real Estate team members to ensure that all due diligence and process items are executed in order to provide a seamless new store…
Added 26 mins ago
FC
Coordonnateur en gestion documentaire de projets/Project Document Management Coordinator
FoxBravo Consulting Inc.
Montreal, QC
- Full-time
…modernization and industrial transformation projects. Team development and employee well-being are central to its…
Added 26 mins ago
AS
Logistics Coordinator
ATCO Structures
QC · Laprairie, QC
- Full-time
As a Logistics Coordinator, you will be the backbone of our operations, ensuring the smooth execution of logistics from start to finish including regional lease fleet management, scheduling…
Added 1 hour ago
UW
Marketing Coordinator
United Way British Columbia
Burnaby, BC
- $82,100.2 CAD / year
- Full-time
…calendar planning) with open-ended relationship and business development work (partnerships, community activation, brand…
Added 1 hour ago
Assistant Site Superintendent and HSE Coordinator
Strategic Group
Edmonton, AB
Assistant Site Superintendent and HSE Coordinator - Edmonton
Added 1 hour ago
M
Quality Coordinator
Mainroad
Cranbrook, BC
- Full-time
…self-motivated individual to join our quality team as a Quality Coordinator. This is a full-time, salaried position located in Cranbrook, B.C., and reports directly to the Corporate Quality…
Added 2 hours ago
PH
Operations Coordinator, Advancing Health
Providence Healthcare
Vancouver, BC
- Temporary
…Outcomes at St. Paul's Hospital is looking for an Operations Coordinator to help create a welcoming, organized, efficient, and collaborative workplace where researchers, scientists,…
Added 2 hours ago
Procurement Coordinator (Construction)
PACT
ON · Mississauga, Ontario
The Procurement Coordinator plays a vital role in supporting the procurement function for a large-scale aviation infrastructure project. The Procurement Coordinator is responsible for…
Added 2 hours ago
LA
Visitor Engagement Coordinator
Legislative Assembly of Alberta
AB · Edmonton, AB
- Full-time
…years of progressive experience in visitor engagement, audience development, tourism or cultural program delivery, public outreach, event coordination, or related fields. You have a…
Added 2 hours ago
Fuel Coordinator
B2GOLD
NU
…in Canada, Mali, Namibia and the Philippines, and numerous development and exploration projects in various…
Added 2 hours ago
QA/QC and Turnover Lead (Prince George)
IREN
Prince George, BC
Live-Site Interface: Coordinate inspection, testing, and energization readiness with site operations and the LOTO Coordinator so construction never compromises operating infrastructure.
Added 2 hours ago
Construction General Foreman - Electrical (Prince George)
IREN
Prince George, BC
…This is a site leader's seat, not a lead hand's: you read the project plan and the schedule, run the progress meetings for your scope, work directly with contractors and external parties,…
Added 3 hours ago
DO
Project Coordinator, Practice Transformation
Doctors of BC
Vancouver, BC · BC
- Full-time
…Transformation projects and initiatives, including resource and tool development, operational processes, vendor relationships, pilots, and continuous improvement activities. The Project…
Added 3 hours ago
E
Planning and Scheduling Coordinator
EllisDon
Ottawa, ON · ON · Ontario Projects
- Full-time
You as a Planning and Scheduling Coordinator will:

YORK1

Project Administrator – Remediation

Concord, ON, L4K 1J5, Canada

Full-time · Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time · Contract
Posting language: English
Posted: Oct 29, 2026

Original job description

Project Administrator – Remediation

Position Overview

YORK1 is seeking a detail-oriented and organized Project Administrator to provide administrative and documentation support to remediation and construction projects in Ontario and British Columbia.

The Project Administrator will support Project Managers and project teams by maintaining accurate project records, organizing documentation, processing invoices, tracking project information, coordinating meetings, and assisting with general project administration throughout the project lifecycle.

This role is well suited for someone with strong organizational skills, attention to detail, and the ability to manage multiple administrative tasks in a fast-paced project environment. The successful candidate will help ensure project documentation is accurate, information is readily accessible, and administrative processes are completed efficiently and within established timelines.

Key Functions & Duties

Responsibilities of this position include, but are not limited to:

Provide day-to-day administrative support to Project Managers and project teams.
Work with MS Excel to track costs and prepare invoices
Receive and input costs form operations team daily work records
Assist in obtaining quotes from vendors for services and materials
Prepare Purchase Orders
Review vendor invoices and compare them to the quoted prices and Purchase Orders to provide advice to project managers for approval or denial.
Work with the project coordinators, project managers, and site operation team to collect and document project progress and cost details.
Maintain project trackers, spreadsheets, contact lists, schedules, and logs or change orders, submittals, RFI’s and other client communication.
Assist with monthly accruals report preparation
Coordinate the collection and filing of documents from clients, consultants, subcontractors, suppliers, and internal departments.
Assist with preparing documentation required for project submissions, client reporting, and regulatory or contractual requirements.
Support timesheet collection, work-hour tracking, expense documentation, and other project administration activities as required.
Assist with maintaining subcontractor and supplier records, including contracts, certificates, insurance documents, and other required records.
Support project close-out activities by organizing final documentation, compiling project records, and assisting with the completion of administrative requirements.
Ensure project information is filed consistently and maintained in accordance with company procedures and project requirements.
Maintain confidentiality of company, employee, client, and project information.
Uphold and adhere to YORK1 policies and procedures, including maintaining a clean and safe work environment.
Maintain familiarity with applicable safety responsibilities and requirements, including WHMIS, Working at Heights (WAH), WSIB, and the Occupational Health and Safety Act (OHSA).
Perform other duties and responsibilities as assigned.

Core Competencies

Administration & Organization

Strong ability with MS word, excel and adobe acrobat.
Strong organizational skills and attention to detail.
Ability to maintain accurate records, manage documentation, and keep files organized.
Ability to prioritize administrative tasks and meet deadlines.
Consistent follow-through on assigned responsibilities.

Communication & Collaboration

Strong written and verbal communication skills.
Ability to communicate professionally with Project Managers, field teams, clients, consultants, subcontractors, and suppliers.
Ability to follow up on outstanding information and documentation in a timely manner.
Strong teamwork and relationship-building skills.

Financial & Document Accuracy

Strong attention to detail when reviewing invoices, purchase orders, expense records, and supporting documentation.
Ability to identify missing information, discrepancies, and incomplete records.
Basic understanding of project-related financial administration and recordkeeping.
Ability to maintain accurate spreadsheets, trackers, and logs.

Accountability & Initiative

Takes ownership of assigned administrative responsibilities.
Demonstrates reliability, discretion, and professionalism.
Proactively follows up on outstanding items and brings issues to the appropriate team member's attention.
Uses sound judgment when handling confidential information.

Technology & Adaptability

Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to learn project management software, document management platforms, and other company systems.
Comfortable working with spreadsheets, digital filing systems, and electronic records.
Adaptable to changing project requirements and competing priorities.

Safety & Professionalism

Demonstrates an understanding of workplace health and safety requirements.
Follows established company policies, procedures, and documentation standards.
Maintains a professional approach when interacting with internal and external stakeholders.

Key Performance Indicators (KPIs)

Success in this role will be measured through:

Documentation Accuracy: Project files, records, forms, and reports are complete, accurate, and properly organized.
Administrative Timeliness: Assigned administrative tasks, reports, and documentation are completed within required timelines.
Invoice Processing Support: Project invoices and supporting documents are organized, reviewed for completeness, and submitted for processing promptly.
Record Maintenance: Project trackers, spreadsheets, logs, and filing systems are maintained accurately and consistently.
Follow-Up & Responsiveness: Outstanding documentation, approvals, and administrative requests are followed up on in a timely manner.
Meeting & Scheduling Support: Meetings, calendars, minutes, and related administrative materials are coordinated accurately.
Project Team Support: Reliable and effective administrative support is provided to Project Managers and project teams.
Confidentiality & Compliance: Company and project information is handled appropriately and in accordance with established procedures.
Project Close-Out Support: Required project records and administrative documentation are compiled and filed within established timelines.

Required Education, Experience & Abilities

Post-secondary education in Business Administration, Office Administration, Construction Administration, Project Administration, or a related field is an asset.
1–3 years of experience in an administrative, project support, or office coordination role preferred.
Experience in remediation, construction, environmental services, civil construction, earthworks, or infrastructure is an asset.
Experience organizing project documentation, processing invoices, maintaining records, or supporting project teams is preferred.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple tasks, prioritize competing demands, and meet deadlines.
Strong written and verbal communication skills.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to maintain confidentiality and handle sensitive company and project information.
Experience with project management, accounting, or document control systems is an asset.
Ability to work collaboratively with internal teams and external stakeholders.
Familiarity with WHMIS, Working at Heights (WAH), WSIB, and OHSA requirements is an asset.

Why This Role Matters

The Project Administrator plays an important role in ensuring remediation projects remain organized, properly documented, and administratively supported. By maintaining accurate records, assisting with invoice processing, coordinating documentation, and supporting Project Managers with day-to-day administrative requirements, this position helps the project team operate efficiently and focus on successful project delivery.

Success in this role contributes to YORK1's ability to maintain accurate project records, support financial accountability, meet administrative deadlines, and deliver remediation and infrastructure projects effectively.

Why Work With YORK1?

Our employees are essential in helping us achieve our mission of providing exceptional service and innovative solutions through our infrastructure and environmental services to some of Ontario's largest commercial and residential projects. They are the foundation of our success and represent our greatest strength.

At YORK1, we focus on investing in our employees through career development and creating a culture of success, collaboration, and continuous improvement. This is an opportunity to join a growing organization where your contributions have a direct impact on the successful delivery of meaningful infrastructure and environmental projects.

YORK1 supports diversity, equity, and a workplace free from harassment and discrimination. We are committed to an inclusive, barrier-free recruitment and selection process and workplace. If you are contacted to participate in the recruitment, selection, and assessment process, please advise the interview coordinator of any accommodations needed to ensure you have access to a fair and equitable process.

We thank everyone who applies; however, only the most qualified applicants will be contacted.

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More about this job

Responsibilities

The Project Administrator provides essential administrative and documentation support to project managers and teams, including invoice processing, record maintenance, and project tracking. They ensure project information is accurate, accessible, and compliant with company procedures throughout the project lifecycle.

Requirements

The ideal candidate has 1–3 years of experience in administrative or project support roles, preferably within construction or environmental services. Proficiency in Microsoft Office, particularly Excel, and strong organizational and communication skills are required.

Skills

Project administration
Documentation support
Invoice processing
Purchase orders
MS Excel
MS Word
Adobe Acrobat
Project tracking
Data entry
Communication
Organizational skills
Attention to detail
Time management
Record keeping
Financial administration

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Remediation
Construction
Infrastructure
Administrative Support
Documentation
Invoicing
Purchase Orders
MS Excel
MS Word
Adobe Acrobat
Project Management
Record Keeping
WHMIS
WSIB
OHSA
Environmental Services
Data Entry
Reporting
Scheduling
Subcontractor Management
Compliance
Project Close-out
Timesheet Tracking
Expense Documentation

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