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Added 27 mins ago
GG
Payroll Administrator: 20 Month Contract
GolfBC Group
Vancouver, BC
- Full-time
GolfBC is looking for a detail-loving Payroll Administrator to process accurate, on-time payroll for approximately 800 Team Members across our golf and hospitality businesses. We support…
Added 28 mins ago
IT System Administrator
Swish Group of Companies
Peterborough, ON
The IT Systems Administrator is responsible for the maintenance, configuration, security, and reliable operation of the organization's IT systems and infrastructure across 13 locations.…
Added 57 mins ago
BA
People & Culture Coordinator
B+H Architects
Toronto, ON · B+H Canada Toronto
- Full-time
Previous experience in an HR/People & Culture Coordinator, HR Administrator or HR Generalist role.
Added 57 mins ago
SJ
People & Culture Coordinator
Surbana Jurong Group
Toronto, ON · B+H Canada Toronto
- Full-time
Previous experience in an HR/People & Culture Coordinator, HR Administrator or HR Generalist role.
Added 57 mins ago
D
Marketing Operations Analyst
D2L
Canada
- Full-time
The Marketing Operations Analyst is a business owner, administrator, and super user of the systems that power our marketing and revenue engine. The core of the role is business ownership…
Added 57 mins ago
TI
Application Release Engineer / DevOps Engineer
Themesoft Inc.
Toronto, ON
- Contract
Automate audit trails and compliance reporting for infrastructure changes.
Added 57 mins ago
NV
Elementary Youth Engagement Worker
North Vancouver School District #44
North Vancouver, BC
- Full-time
The YEW works with considerable independence under the direction of the Choices teacher, school administrator and a district team that evaluates and monitors the effectiveness of child and…
Added 1 hour ago
BI
Head Office Administrative Coordinator
Bento Inc.
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Added 1 hour ago
TT
Senior Contract Administrator (13907)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $100,318.4 to $125,434.4 CAD / year
- Full-time
…Transit Commission(TTC) is currently hiring for a Senior Contract Administrator, largely focussed on fleet overhaul, operating and maintenance…
Added 1 hour ago
TT
Senior Contract Administrator (13883)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $100,318.4 to $125,434.4 CAD / year
- Full-time
…Transit Commission(TTC) is currently hiring for a Senior Contract Administrator, with a larger focus on ITS contract…
Added 1 hour ago
P
Yard Administrator - Night Shift
Penske
Cambridge, ON
- Full-time
The Yard Administrator monitors, tracks and provides information about overall yard operations relating to the movement of trailers and freight (i.e. facility location, standard yard…
Added 2 hours ago
TC
Water Resource Engineer
The Corporation of The City of Victoria
Victoria, BC
- Other
Reporting to the Manager of Underground Utilities, the successful candidate will lead a skilled technical team responsible for condition assessment, infrastructure planning, and the…
Added 2 hours ago
GO
Service Desk Analyst
Government of Nunavut Recruitment
Iqaluit, NU
- Full-time
Reporting to the Service Desk Supervisor, the Service Desk Analyst (Analyst) is a member of the Government of Nunavut’s (GN) Help Desk team that provides first-line technical support to GN…
Added 2 hours ago
Program Administrator - Health and Social Development
Okanagan College
Kelowna, BC
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Added 2 hours ago
Reverse Logistics Warehouse Admin (1126)
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Added 2 hours ago
Construction Management Team (CMT) Administrator (Prince George)
IREN
Prince George, BC
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Added 2 hours ago
Document Controller - Construction (Mackenzie)
IREN
AB · Mackenzie
Site Support: Back up the CMT Administrator on daily reporting and site administration when required.
Added 3 hours ago
Registered Accounts Administrator
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Vancouver, BC
Reporting to the Supervisor, Registered Accounts, we are seeking a Registered Accounts Administrator with a working knowledge of registered plans and products. The successful candidate is…
Added 3 hours ago
RE
Executive Assistant
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Regina, SK
- Full-time
Assist with expense reporting, credit card reconciliation, purchase coordination, and other administrative documentation.
Added 3 hours ago
GO
Service Desk Analyst
Government of Nunavut Recruitment
Iqaluit, NU
- Full-time
Reporting to the Service Desk Supervisor, the Service Desk Analyst (Analyst) is a member of the Government of Nunavut’s (GN) Help Desk team that provides first-line technical support to GN…
Added 3 hours ago
UO
Undergraduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Science Building (SCI)
- $4,981 to $5,713 CAD / month
- Full-time
…involves close monitoring of enrolment and waitlists of courses, reporting course demands to the Department Head, and rescheduling sections into appropriate rooms while minimizing student…
Added 3 hours ago
EHS Advisor - YNSE
Aecon
Toronto, ON · North York, ON
Reporting to the EHS Manager, the EHS Advisor will be responsible for actively promoting a health, safety and environmental culture to all levels of employees with the policies and…
Added 3 hours ago
Construction Management Team (CMT) Administrator (Mackenzie)
IREN
AB · Mackenzie
The CMT Administrator is the organizational backbone of the Mackenzie construction management team. Reporting to the Construction Manager, you keep the site office running: daily reports,…
Added 4 hours ago
Director Infrastructure & Cybersecurity
FortisAlberta
Calgary, AB
Reporting to the Vice President, Customer and Information Services, the Director, IT Infrastructure and Cybersecurity provides enterprise leadership for the strategy, delivery, security,…
Added 4 hours ago
SI
Administrative Support - Lounge Operations
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Toronto, ON
- Full-time
The Operations Support Administrator provides administrative and coordination support to ensure the smooth and efficient execution of daily operations. Key responsibilities include…

YORK1

Project Administrator – Remediation

Concord, ON, L4K 1J5, Canada

Full-time · Contract

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Job details

Job type: Full-time · Contract
Posting language: English
Posted: Oct 29, 2026

Original job description

Project Administrator – Remediation

Position Overview

YORK1 is seeking a detail-oriented and organized Project Administrator to provide administrative and documentation support to remediation and construction projects in Ontario and British Columbia.

The Project Administrator will support Project Managers and project teams by maintaining accurate project records, organizing documentation, processing invoices, tracking project information, coordinating meetings, and assisting with general project administration throughout the project lifecycle.

This role is well suited for someone with strong organizational skills, attention to detail, and the ability to manage multiple administrative tasks in a fast-paced project environment. The successful candidate will help ensure project documentation is accurate, information is readily accessible, and administrative processes are completed efficiently and within established timelines.

Key Functions & Duties

Responsibilities of this position include, but are not limited to:

Provide day-to-day administrative support to Project Managers and project teams.
Work with MS Excel to track costs and prepare invoices
Receive and input costs form operations team daily work records
Assist in obtaining quotes from vendors for services and materials
Prepare Purchase Orders
Review vendor invoices and compare them to the quoted prices and Purchase Orders to provide advice to project managers for approval or denial.
Work with the project coordinators, project managers, and site operation team to collect and document project progress and cost details.
Maintain project trackers, spreadsheets, contact lists, schedules, and logs or change orders, submittals, RFI’s and other client communication.
Assist with monthly accruals report preparation
Coordinate the collection and filing of documents from clients, consultants, subcontractors, suppliers, and internal departments.
Assist with preparing documentation required for project submissions, client reporting, and regulatory or contractual requirements.
Support timesheet collection, work-hour tracking, expense documentation, and other project administration activities as required.
Assist with maintaining subcontractor and supplier records, including contracts, certificates, insurance documents, and other required records.
Support project close-out activities by organizing final documentation, compiling project records, and assisting with the completion of administrative requirements.
Ensure project information is filed consistently and maintained in accordance with company procedures and project requirements.
Maintain confidentiality of company, employee, client, and project information.
Uphold and adhere to YORK1 policies and procedures, including maintaining a clean and safe work environment.
Maintain familiarity with applicable safety responsibilities and requirements, including WHMIS, Working at Heights (WAH), WSIB, and the Occupational Health and Safety Act (OHSA).
Perform other duties and responsibilities as assigned.

Core Competencies

Administration & Organization

Strong ability with MS word, excel and adobe acrobat.
Strong organizational skills and attention to detail.
Ability to maintain accurate records, manage documentation, and keep files organized.
Ability to prioritize administrative tasks and meet deadlines.
Consistent follow-through on assigned responsibilities.

Communication & Collaboration

Strong written and verbal communication skills.
Ability to communicate professionally with Project Managers, field teams, clients, consultants, subcontractors, and suppliers.
Ability to follow up on outstanding information and documentation in a timely manner.
Strong teamwork and relationship-building skills.

Financial & Document Accuracy

Strong attention to detail when reviewing invoices, purchase orders, expense records, and supporting documentation.
Ability to identify missing information, discrepancies, and incomplete records.
Basic understanding of project-related financial administration and recordkeeping.
Ability to maintain accurate spreadsheets, trackers, and logs.

Accountability & Initiative

Takes ownership of assigned administrative responsibilities.
Demonstrates reliability, discretion, and professionalism.
Proactively follows up on outstanding items and brings issues to the appropriate team member's attention.
Uses sound judgment when handling confidential information.

Technology & Adaptability

Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to learn project management software, document management platforms, and other company systems.
Comfortable working with spreadsheets, digital filing systems, and electronic records.
Adaptable to changing project requirements and competing priorities.

Safety & Professionalism

Demonstrates an understanding of workplace health and safety requirements.
Follows established company policies, procedures, and documentation standards.
Maintains a professional approach when interacting with internal and external stakeholders.

Key Performance Indicators (KPIs)

Success in this role will be measured through:

Documentation Accuracy: Project files, records, forms, and reports are complete, accurate, and properly organized.
Administrative Timeliness: Assigned administrative tasks, reports, and documentation are completed within required timelines.
Invoice Processing Support: Project invoices and supporting documents are organized, reviewed for completeness, and submitted for processing promptly.
Record Maintenance: Project trackers, spreadsheets, logs, and filing systems are maintained accurately and consistently.
Follow-Up & Responsiveness: Outstanding documentation, approvals, and administrative requests are followed up on in a timely manner.
Meeting & Scheduling Support: Meetings, calendars, minutes, and related administrative materials are coordinated accurately.
Project Team Support: Reliable and effective administrative support is provided to Project Managers and project teams.
Confidentiality & Compliance: Company and project information is handled appropriately and in accordance with established procedures.
Project Close-Out Support: Required project records and administrative documentation are compiled and filed within established timelines.

Required Education, Experience & Abilities

Post-secondary education in Business Administration, Office Administration, Construction Administration, Project Administration, or a related field is an asset.
1–3 years of experience in an administrative, project support, or office coordination role preferred.
Experience in remediation, construction, environmental services, civil construction, earthworks, or infrastructure is an asset.
Experience organizing project documentation, processing invoices, maintaining records, or supporting project teams is preferred.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple tasks, prioritize competing demands, and meet deadlines.
Strong written and verbal communication skills.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to maintain confidentiality and handle sensitive company and project information.
Experience with project management, accounting, or document control systems is an asset.
Ability to work collaboratively with internal teams and external stakeholders.
Familiarity with WHMIS, Working at Heights (WAH), WSIB, and OHSA requirements is an asset.

Why This Role Matters

The Project Administrator plays an important role in ensuring remediation projects remain organized, properly documented, and administratively supported. By maintaining accurate records, assisting with invoice processing, coordinating documentation, and supporting Project Managers with day-to-day administrative requirements, this position helps the project team operate efficiently and focus on successful project delivery.

Success in this role contributes to YORK1's ability to maintain accurate project records, support financial accountability, meet administrative deadlines, and deliver remediation and infrastructure projects effectively.

Why Work With YORK1?

Our employees are essential in helping us achieve our mission of providing exceptional service and innovative solutions through our infrastructure and environmental services to some of Ontario's largest commercial and residential projects. They are the foundation of our success and represent our greatest strength.

At YORK1, we focus on investing in our employees through career development and creating a culture of success, collaboration, and continuous improvement. This is an opportunity to join a growing organization where your contributions have a direct impact on the successful delivery of meaningful infrastructure and environmental projects.

YORK1 supports diversity, equity, and a workplace free from harassment and discrimination. We are committed to an inclusive, barrier-free recruitment and selection process and workplace. If you are contacted to participate in the recruitment, selection, and assessment process, please advise the interview coordinator of any accommodations needed to ensure you have access to a fair and equitable process.

We thank everyone who applies; however, only the most qualified applicants will be contacted.

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More about this job

Responsibilities

The Project Administrator provides essential administrative and documentation support to project managers and teams, including invoice processing, record maintenance, and project tracking. They ensure project information is accurate, accessible, and compliant with company procedures throughout the project lifecycle.

Requirements

The ideal candidate has 1–3 years of experience in administrative or project support roles, preferably within construction or environmental services. Proficiency in Microsoft Office, particularly Excel, and strong organizational and communication skills are required.

Skills

Project administration
Documentation support
Invoice processing
Purchase orders
MS Excel
MS Word
Adobe Acrobat
Project tracking
Data entry
Communication
Organizational skills
Attention to detail
Time management
Record keeping
Financial administration

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Remediation
Construction
Infrastructure
Administrative Support
Documentation
Invoicing
Purchase Orders
MS Excel
MS Word
Adobe Acrobat
Project Management
Record Keeping
WHMIS
WSIB
OHSA
Environmental Services
Data Entry
Reporting
Scheduling
Subcontractor Management
Compliance
Project Close-out
Timesheet Tracking
Expense Documentation

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