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Added 53 mins ago
C
Coordonnateur(trice) aux opérations des installations / Facilities Operations Coordinator
CBRE
Longueuil, QC
- Full-time
CBRE is seeking a Facilities Operations Coordinator to lead maintenance programs, asset management initiatives, and compliance activities for commercial buildings. In this role, you'll…
Added 3 hours ago
TF
Logistic Specialist I
Thermo Fisher Scientific
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- Full-time
· Perform alternating or rotating shift work as required
Added 3 hours ago
EC
Project Manager
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- Full-time
As a growing civil infrastructure contractor delivering municipal and commercial projects throughout Manitoba. We are seeking an experienced Project Coordinator to strengthen our project…
Added 4 hours ago
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Coordinator, Oncology
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Montreal, QC
- Full-time
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Added 8 hours ago
M(
Coordinator, Talent Strategy
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Collaborate with Global Partnerships and team partners to strategize and develop new commercial endorsement opportunities for talent.
Added 8 hours ago
SI
Coordonnateur du bureau des offres
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Standard schedule of 4.5 days per week
Added 9 hours ago
Customer Coordinator
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Toronto, ON
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Added 10 hours ago
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Project Coordinator
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Toronto, ON
- Full-time
Prepares and participates in meetings with the project team, architects, consultants and subcontractors.
Added 11 hours ago
BC
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Toronto, ON
- Full-time
We are currently looking for a MEP Project Coordinator to join our construction team. As a MEP Project Coordinator, you will assist in the development and build of remarkable buildings,…
Added 11 hours ago
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Specialiste Régional des Achats (Hydroélectricité) – ÉlectriqueHydro Regional Commodity Leader - Electrical
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- Full-time
Strategy & Planning: Analyze company project equipment acquisition needs, prepare purchase forecasts, and develop sourcing strategies aligned with company policies to meet customer needs…
Added 12 hours ago
LS
Coordinateur(trice) Marketing / Marketing Coordinator
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Lagoon Seafood is seeking a full-time Marketing Coordinator to support its growing marketing efforts. This role acts as the bridge between internal departments and external partners…
Added 12 hours ago
6
Construction Project Manager
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East Gwillimbury, ON
- Full-time
Must Have Qualifications
Added 12 hours ago
6
Site Superintendent
6ixBuild
East Gwillimbury, ON
- Full-time
MUST HAVE QUALIFICATIONS
Added 13 hours ago
Customer Coordinator
Molson Coors
Toronto, ON
In the role of Customer Coordinator, working in Toronto, Ontario, you will be part of the Sales Enablement Team, a branch of the Commercial Operations Team. You will support the Ontario…
Added 13 hours ago
Sales Support Coordinator
Enercare
Toronto, ON
Enercare Inc. is one of Canada’s largest home and commercial services companies servicing over one million customers across Ontario, Manitoba, Saskatchewan, Alberta, British Columbia,…
Added 13 hours ago
Sales Support Coordinator
Enercare
Toronto, ON
Enercare Inc. is one of Canada’s largest home and commercial services companies servicing over one million customers across Ontario, Manitoba, Saskatchewan, Alberta, British Columbia,…
Added 14 hours ago
H
Project Coordinator
Hays
Richmond Hill, ON
- $70,000 to $85,000 CAD / year
- Full-time
The open role is for a Project Coordinator to work on a project in Richmond Hill, Ontario. The project itself is a commercial build. This individual will maintain all project construction…
Added 14 hours ago
H
Construction Project Manager
Hays
Richmond Hill, ON
- $105,000 to $130,000 CAD / year
- Full-time
The open role is for an experienced Construction Project Manager to join the team out of their Richmond Hill office. They will be responsible for handling client projects from inception /…
Added 22 hours ago
Community Youth Worker - REPOST
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Vancouver, BC
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Added 1 day ago
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Steel Structure coordinator
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Toronto, ON
- Full-time
Company Description Steelcase Pro is a specialized provider of high-quality steel and wood installation services for commercial, industrial, and residential projects across the Greater…
Added 1 day ago
A
Project Coordinator
Amico
Mississauga, ON
- Full-time
Maintain and organize project documents, including plans, permits, contracts, and schedules. Ensure that all project-related documents are up-to-date and accessible to the project team.
Added 1 day ago
Y
Project Administrator – Remediation
YORK1
Vaughan, ON
- Other
YORK1 is seeking a detail-oriented and organized Project Administrator to provide administrative and documentation support to remediation and construction projects in Ontario and British…
Added 1 day ago
AI
Project Coordinator - Minimum 5 years in door, hardware industry
Allmar Inc.
Winnipeg, MB
- $68,000 to $75,000 CAD / year
- Full-time
5 years of industry experience required
Added 1 day ago
F
Project Coordinator
FlatironDragados
AB · Edmonton, AB
- Full-time
Works with construction crews and engineering leaders to plan field layout on the project site, ensuring appropriate utility and commercial lines are marked before production begins.…
Added 1 day ago
FC
Project Coordinator
Flatiron Construction Corp
Edmonton, AB
- Other
Works with construction crews and engineering leaders to plan field layout on the project site, ensuring appropriate utility and commercial lines are marked before production begins.…

YORK1

Project Administrator – Remediation

Vaughan, ON, Canada

Compensation Range: $50,000–$55,000 annually, commensurate with experience and qualifications.

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Job details

Pay: Compensation Range: $50,000–$55,000 annually, commensurate with experience and qualifications.
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Compensation Range: $50,000–$55,000 annually, commensurate with experience and qualifications.

Project Administrator – Remediation

Position Overview

YORK1 is seeking a detail-oriented and organized Project Administrator to provide administrative and documentation support to remediation and construction projects in Ontario and British Columbia.

The Project Administrator will support Project Managers and project teams by maintaining accurate project records, organizing documentation, processing invoices, tracking project information, coordinating meetings, and assisting with general project administration throughout the project lifecycle.

This role is well suited for someone with strong organizational skills, attention to detail, and the ability to manage multiple administrative tasks in a fast-paced project environment. The successful candidate will help ensure project documentation is accurate, information is readily accessible, and administrative processes are completed efficiently and within established timelines.

Key Functions & Duties

Responsibilities of this position include, but are not limited to:

Provide day-to-day administrative support to Project Managers and project teams.
Work with MS Excel to track costs and prepare invoices
Receive and input costs form operations team daily work records
Assist in obtaining quotes from vendors for services and materials
Prepare Purchase Orders
Review vendor invoices and compare them to the quoted prices and Purchase Orders to provide advice to project managers for approval or denial.
Work with the project coordinators, project managers, and site operation team to collect and document project progress and cost details.
Maintain project trackers, spreadsheets, contact lists, schedules, and logs or change orders, submittals, RFI’s and other client communication.
Assist with monthly accruals report preparation
Coordinate the collection and filing of documents from clients, consultants, subcontractors, suppliers, and internal departments.
Assist with preparing documentation required for project submissions, client reporting, and regulatory or contractual requirements.
Support timesheet collection, work-hour tracking, expense documentation, and other project administration activities as required.
Assist with maintaining subcontractor and supplier records, including contracts, certificates, insurance documents, and other required records.
Support project close-out activities by organizing final documentation, compiling project records, and assisting with the completion of administrative requirements.
Ensure project information is filed consistently and maintained in accordance with company procedures and project requirements.
Maintain confidentiality of company, employee, client, and project information.
Uphold and adhere to YORK1 policies and procedures, including maintaining a clean and safe work environment.
Maintain familiarity with applicable safety responsibilities and requirements, including WHMIS, Working at Heights (WAH), WSIB, and the Occupational Health and Safety Act (OHSA).
Perform other duties and responsibilities as assigned.

Core Competencies

Administration & Organization

Strong ability with MS word, excel and adobe acrobat.
Strong organizational skills and attention to detail.
Ability to maintain accurate records, manage documentation, and keep files organized.
Ability to prioritize administrative tasks and meet deadlines.
Consistent follow-through on assigned responsibilities.

Communication & Collaboration

Strong written and verbal communication skills.
Ability to communicate professionally with Project Managers, field teams, clients, consultants, subcontractors, and suppliers.
Ability to follow up on outstanding information and documentation in a timely manner.
Strong teamwork and relationship-building skills.

Financial & Document Accuracy

Strong attention to detail when reviewing invoices, purchase orders, expense records, and supporting documentation.
Ability to identify missing information, discrepancies, and incomplete records.
Basic understanding of project-related financial administration and recordkeeping.
Ability to maintain accurate spreadsheets, trackers, and logs.

Accountability & Initiative

Takes ownership of assigned administrative responsibilities.
Demonstrates reliability, discretion, and professionalism.
Proactively follows up on outstanding items and brings issues to the appropriate team member's attention.
Uses sound judgment when handling confidential information.

Technology & Adaptability

Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to learn project management software, document management platforms, and other company systems.
Comfortable working with spreadsheets, digital filing systems, and electronic records.
Adaptable to changing project requirements and competing priorities.

Safety & Professionalism

Demonstrates an understanding of workplace health and safety requirements.
Follows established company policies, procedures, and documentation standards.
Maintains a professional approach when interacting with internal and external stakeholders.

Key Performance Indicators (KPIs)

Success In This Role Will Be Measured Through

Documentation Accuracy: Project files, records, forms, and reports are complete, accurate, and properly organized.
Administrative Timeliness: Assigned administrative tasks, reports, and documentation are completed within required timelines.
Invoice Processing Support: Project invoices and supporting documents are organized, reviewed for completeness, and submitted for processing promptly.
Record Maintenance: Project trackers, spreadsheets, logs, and filing systems are maintained accurately and consistently.
Follow-Up & Responsiveness: Outstanding documentation, approvals, and administrative requests are followed up on in a timely manner.
Meeting & Scheduling Support: Meetings, calendars, minutes, and related administrative materials are coordinated accurately.
Project Team Support: Reliable and effective administrative support is provided to Project Managers and project teams.
Confidentiality & Compliance: Company and project information is handled appropriately and in accordance with established procedures.
Project Close-Out Support: Required project records and administrative documentation are compiled and filed within established timelines.

Required Education, Experience & Abilities

Post-secondary education in Business Administration, Office Administration, Construction Administration, Project Administration, or a related field is an asset.
1–3 years of experience in an administrative, project support, or office coordination role preferred.
Experience in remediation, construction, environmental services, civil construction, earthworks, or infrastructure is an asset.
Experience organizing project documentation, processing invoices, maintaining records, or supporting project teams is preferred.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple tasks, prioritize competing demands, and meet deadlines.
Strong written and verbal communication skills.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to maintain confidentiality and handle sensitive company and project information.
Experience with project management, accounting, or document control systems is an asset.
Ability to work collaboratively with internal teams and external stakeholders.
Familiarity with WHMIS, Working at Heights (WAH), WSIB, and OHSA requirements is an asset.

Why This Role Matters

The Project Administrator plays an important role in ensuring remediation projects remain organized, properly documented, and administratively supported. By maintaining accurate records, assisting with invoice processing, coordinating documentation, and supporting Project Managers with day-to-day administrative requirements, this position helps the project team operate efficiently and focus on successful project delivery.

Success in this role contributes to YORK1's ability to maintain accurate project records, support financial accountability, meet administrative deadlines, and deliver remediation and infrastructure projects effectively.

Why Work With YORK1?

Our employees are essential in helping us achieve our mission of providing exceptional service and innovative solutions through our infrastructure and environmental services to some of Ontario's largest commercial and residential projects. They are the foundation of our success and represent our greatest strength.

At YORK1, we focus on investing in our employees through career development and creating a culture of success, collaboration, and continuous improvement. This is an opportunity to join a growing organization where your contributions have a direct impact on the successful delivery of meaningful infrastructure and environmental projects.

YORK1 supports diversity, equity, and a workplace free from harassment and discrimination. We are committed to an inclusive, barrier-free recruitment and selection process and workplace. If you are contacted to participate in the recruitment, selection, and assessment process, please advise the interview coordinator of any accommodations needed to ensure you have access to a fair and equitable process.

We thank everyone who applies; however, only the most qualified applicants will be contacted.

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More about this job

Responsibilities

Provide day-to-day administrative and documentation support to project managers and teams, including tracking costs, processing invoices, preparing purchase orders, and maintaining project records. Coordinate project documentation, schedules, meetings, reporting, and close-out activities while following company procedures and safety requirements.

Requirements

Post-secondary education in business, office, construction, or project administration is an asset, and 1–3 years of administrative or project support experience is preferred. Candidates should have strong organizational, communication, and detail-oriented skills, proficiency with Microsoft Office, and the ability to manage records, competing tasks, and confidential information.

Skills

Project Administration
Microsoft Excel
Microsoft Word
Microsoft Outlook
Adobe Acrobat
Invoice Processing
Purchase Order Preparation
Cost Tracking
Project Documentation
Recordkeeping
Document Control
Scheduling and Meeting Coordination
Attention to Detail
Organization
Communication
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Remediation
Construction
Environmental Services
Infrastructure
Project Administration
Project Documentation
Microsoft Excel
Microsoft Word
Microsoft Outlook
Adobe Acrobat
Invoice Processing
Purchase Orders
Cost Tracking
Vendor Quotes
Monthly Accruals
Project Trackers
Document Control
Change Orders
Submittals
Requests for Information
Project Close-Out
Timesheet Collection
Expense Documentation
Subcontractor Records
Supplier Records
WHMIS
Working at Heights
WSIB
Occupational Health and Safety Act
Confidentiality

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