Finance Coordinator
Employment Type: Full-Time Positions available: 1
This position is hybrid, onsite 3 - 4 days per week. The schedule requires some flexibility to support a 24/7 program environment.
Location: 17511 108 Avenue, Edmonton AB
What We Do
YESS is a not-for-profit agency working with youth facing difficult realities. Based in Edmonton, our Youth Support Centre provides immediate and low-barrier 24/7 sleep support and individualized wrap-around supports for young people aged 15 -24.
We work collaboratively within a network of care, focused on the prevention of youth homelessness by providing youth with the necessary supports to stabilize their housing, improve their wellbeing, build life skills, connect with community, and avoid re-entry into homelessness.
We are committed to advancing equity, diversity, and inclusion, and to cultivating an environment where all individuals feel respected, valued, and supported. YESS is an equal opportunity employer and always strives to ensure all employment decisions are grounded in equity, fairness, and merit.
What You Will Do
Reporting to the Chief Financial Officer, the Finance Coordinator is responsible for coordinating YESS' day-to-day financial operations, ensuring accurate and timely accounting, financial reporting, budgeting, cash management, compliance, and audit support.
The Finance Coordinator supports the CFO by maintaining reliable financial information, preparing financial analysis, and ensuring effective financial processes and internal controls. The role works closely with leaders across YESS to support budget management, financial accountability, and informed organizational decision-making.
Coordinate and manage day-to-day accounting operations, including accounts payable, accounts receivable, revenue, and general ledger activities.
The Finance Coordinator works collaboratively with People & Culture on the financial reporting and reconciliation of payroll-related information. Payroll administration remains the responsibility of People & Culture.
Key Responsibilities
Financial Operations & Accounting
- Maintain and improve accounting processes, procedures, and internal controls
- Coordinate and manage day-to-day accounting operations, including accounts payable, accounts receivable, revenue, and general ledger activities
- Prepare and review journal entries and supporting documentation to ensure transactions are accurate and appropriately recorded
- Oversee bank, credit card, and petty cash reconciliations
- Oversee vendor records, payment processes, and financial documentation
- Maintain accurate and organized financial records and ensure transactions are recorded in a timely manner
- Identify and implement improvements to financial processes and procedures
Financial Reporting & Analysis
- Prepare monthly financial statements, reporting packages, and supporting schedules for review by the CFO
- Coordinate and complete the month-end and year-end financial close processes
- Complete and review balance sheet reconciliations and supporting schedules
- Prepare departmental variance reports and work with leaders to understand significant variances
- Provide financial analysis and supporting information to assist the CFO with organizational decision-making and financial planning
- Prepare financial information and supporting schedules for Executive Leadership Team and Board reporting
- Review and reconcile payroll-related financial entries and liabilities in collaboration with People & Culture
Budgeting & Forecasting
- Support and coordinate the annual budgeting process by preparing templates, gathering departmental submissions, and consolidating the organizational budget for review by the CFO
- Monitor actual results against approved budgets and provide variance analysis
- Prepare budget reports and financial information for department leaders and the CFO
- Support financial forecasting by preparing financial data, analysis, and projections for review by the CFO
- Provide financial analysis to support program planning, funding decisions, and organizational initiatives
Compliance & External Reporting
- Maintain day-to-day financial practices in accordance with applicable accounting, tax, and regulatory requirements
- Prepare and submit GST rebate filings
- Prepare and coordinate WCB financial reporting
- Support financial reporting requirements for government contracts, grants, and funding agreements
- Support preparation and submission of the annual T3010
- Maintain documentation required for CRA, regulatory, and other external reporting
- Monitor relevant accounting and regulatory changes and bring financial impacts to the attention of the CFO
Audit & Year-End
- Support the CFO in coordinating the annual audit process
- Prepare audit schedules, financial statements, supporting documentation, and other information requested by auditors
- Coordinate responses to routine auditor requests and follow up with internal departments as required
- Support the implementation of audit recommendations
- Coordinate and complete the finance year-end close process and provide information required for the preparation of annual financial statements
Cash Management & Banking
- Monitor day-to-day cash activity, account balances, and short-term cash requirements
- Prepare cash flow information and reporting for review by the CFO
- Maintain day-to-day banking administration and reconciliations
- Reconcile investment statements and maintain accurate investment records and supporting schedules
- Maintain financial records related to lines of credit, credit facilities, leases, and other financial commitments
Financial Controls & Risk
- Maintain and support effective internal financial controls to safeguard YESS assets and promote financial accountability
- Apply and maintain established financial controls and procedures within day-to-day finance operations
- Monitor compliance with financial policies, procedures, and approval authorities
- Identify financial control gaps, risks, and process concerns and escalate them to the CFO
- Assist the CFO with the review and updating of financial procedures and controls
- Maintain appropriate segregation of duties and supporting documentation
Systems & Continuous Improvement
- Maintain and support the effective use of YESS financial systems, including Sage and related financial reporting tools
- Identify opportunities to improve financial processes, reporting, and system efficiencies
- Develop and maintain clear finance procedures and documentation
- Work with IT and other departments to address finance system and reporting needs
- Provide finance-related guidance and support to managers and staff with budget responsibilities
Collaboration & Other Duties
- Work closely with the CFO and department leaders to support financial accountability and informed decision-making
- Work collaboratively with Fund Development to provide financial information required for grants, funding applications, and donor reporting
- Partner with People & Culture on payroll-related financial reporting and reconciliation
- Support the CFO with financial analysis, research, and special projects
- Attend major YESS events and meetings as required to support financial operations
- Participate in ongoing professional development and remain informed of current practices in not-for-profit finance
Key Outcomes
- Accurate and timely financial reporting, reconciliations, and month-end and year-end close processes
- Effective and well-controlled day-to-day financial operations
- Consistent budget monitoring and clear variance reporting for department leaders and the CFO
- Timely completion of required GST, WCB, T3010, audit, and other external reporting
- Reliable financial information and analysis to support organizational decision-making
- Well-documented financial processes and effective internal controls
- Strong collaboration between Finance, People & Culture, Development, and other YESS departments
Core Competencies & Expectations
These core competencies outline the key behaviors, values, and expectations that guide how employees contribute to the YESS’s mission and work effectively with others.
- Demonstrate integrity by acting with honesty, fairness, respect, and maintaining confidentiality in all interactions.
- Communicate effectively through active listening, clear messaging, and respectful, transparent dialogue with team members and stakeholders.
- Deliver results by meeting performance expectations, taking initiative to solve problems, and supporting team success.
- Provide service excellence by responding professionally and respectfully to the needs of youth, partners, and colleagues.
- Apply strong problem-solving and judgment to assess situations, identify solutions, and seek support when needed.
- Foster teamwork by collaborating effectively, contributing positively to team culture, and valuing diverse perspectives.
Qualifications & Experience
- Diploma or degree in Accounting, Finance, Business Administration, or a related field; equivalent experience may be considered
- CPA designation or working toward a CPA designation is preferred
- 3-5 years of progressively responsible experience in accounting or finance
- Experience with full-cycle accounting, month-end and year-end close, financial reporting, budgeting, and reconciliations
- Good understanding of accounting principles, financial controls, and financial reporting
- Experience preparing financial statements, budgets, forecasts, and variance analysis
- Experience with accounting software, preferably Sage Online
- Strong Excel skills and experience working with financial reporting tools
- Experience with audits, government funding, grants, and external reporting is an asset
- Experience working in a not-for-profit or charitable organization is an asset
- Strong analytical, organizational, and problem-solving skills
- High attention to detail and commitment to accuracy
- Strong communication skills and the ability to explain financial information to non-financial stakeholders
- Ability to manage competing priorities and meet deadlines in a fast-paced environment
What You Bring
- Solid knowledge of accounting and financial reporting principles
- Strong Excel and financial analysis skills
- Experience with Sage Online or comparable accounting systems
- Knowledge of Canadian not-for-profit accounting and financial reporting is an asset
- Experience supporting external audits and regulatory reporting
- Strong understanding of confidentiality, financial controls, and ethical financial practices
- Clear police clearance (PIC) and a Child Intervention (CIRC) check, both obtained within the last six months.
We thank all applicants for their interest, however only those shortlisted will be contacted.
