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Youth Services Bureau of Ottawa

Payroll Analyst, Finance

Ottawa, ON, Canada

Annual Salary: $72,862.40 - $87,547.20 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Annual Salary: $72,862.40 - $87,547.20
Job type: Full-time
Apply by: Nov 15, 2026
Experience: Minimum 5 years of experience in a multi-location environment
Working hours: 40 hours per week
Posting language: English
Posted: Oct 30, 2026

Original job description

Payroll Analyst, Finance

Location: 2675 Queensview Drive, Ottawa, Ontario

Reports to: Director of Finance

Employment Status: Permanent, Full-time

Bargaining Unit Status: Excluded

Annual Salary: $72,862.40 - $87,547.20

Language requirement: English is essential. French is an asset

Bonafide occupational requirements (BFOR): None

Closing date: November 15th, 2026

Schedule: in office, Monday to Friday 8:30am to 4:30pm (40 hours per week)

Competition #: 26-128

Posted: Internally and Externally

Existing vacancy: yes

About us:

Founded in 1960, the Youth Services Bureau of Ottawa (YSB) is one of the largest and most comprehensive non-profit agencies in Ottawa and a registered charity. It provides mental health services, employment programs, emergency shelter, community, health and housing services, and justice programs to youth in the Ottawa area, serving between 2,500 and 3,000 at‑risk individuals aged 12+ and their families every month. YSB employs 400 caring professionals in a unionized environment in over 22 locations across Ottawa.

The Payroll Analyst ensures that all aspects of the payroll cycle for 450 + employees are processed in a timely and accurate manner and in accordance with the policies and directives established by the Board and within Generally Accepted Accounting Principles and government policies.

What you will do:

Processing of all bi-weekly payrolls for organization

Full time, Part time are processed on different weeks
Calculating pay and benefit entitlements, overtime and other payments
- Calculate and prepare pay entitlements, salary over-rides
- Oversee and monitor on-call payouts and on-call log
Review processed payroll to ensure compliance with organizational policies and procedures, legislation and collective agreement
- Review coding, calculations and People and Culture documentation prior to payroll transmission
- Ensure that payroll changes are in accordance with program budgeting requirements
- Balance payroll and submit to 3rd party service for processing
- Prepare, oversee and monitor documentation and correspondence regarding garnishments
- Maintain procedures documentation for payroll and pension, with integration to People and Culture
Provide support to the payroll administrator function for leave coverage

Maintain accurate employee payroll records

Track new hires, terminations and changes
Complete Records of Employment (ROEs) and annual T4s/T4As
Verify payroll entries for staff when changing status (between FT and PT, and vice versa)

Reporting and Analysis:

Reconcile payroll-related accounts on a monthly basis
Responsible for submission of monthly reports, remittances and data transfers on a timely basis, including WSIB, EHT, CPP, EI, Pension, Union deductions, charitable donations, taxes
Ensure the timely processing of journal entries for payroll into the accounting system
Maintain payroll database through the import of files from payroll processing system
Ensure that the payroll hours are correctly coded for full time equivalent (FTE) count
Complete reporting to Pension Plan when required
Prepare Pension Adjustment numbers for T4 reports (annually)
Reconcile payroll for annual T4 reporting
Reconcile WSIB, EHT and payroll deductions for annual reporting
Review and prepare valuation of the leave balance reports for year-end audit
Provide analysis and assistance as required

Communication:

Respond to and resolve employee payroll inquiries
Establish and implement payroll training for new hires, coordinators, managers and directors
Payroll planning and coordination with People and Culture department
Follows safe work practices as established by the organization and the Program

This opportunity may be right for you if you have:

Education

Diploma or degree in accounting/ bookkeeping
Canadian Payroll Association certification preferred

Experience

Minimum 5 years of experience in a multi-location environment
Proficient with ADP Workforce Now payroll system
Experience with time and attendance systems is required
Solid understanding of Canadian federal and provincial payroll regulations
Experience with hourly and salaried payroll systems
Experience with payroll in a unionized environment
Understanding of and experience with supporting defined benefit pension plans
Accounting knowledge sufficient to complete journal entries and payroll account reconciliations
Detail oriented and ability to work to tight timelines
Excellent organizational skills and the ability to multi-task
Problem solving skills
Strong communication and interpersonal skills and the ability to work well with employees and managers at various levels of the organization
Ability to exercise tact and discretion in dealing with sensitive and confidential information
Oral and Written fluency in English is essential; Oral fluency in French will be considered an asset.

Technical

ADP Workforce Now - Advanced
MS Excel – Advanced
MS Word – Intermediate
MS Outlook – Intermediate
Sage 300 – Entry level

Additional Qualifications:

Successful applicants will be required to provide a clear Criminal Record Check obtained within the past six (6) months, as a condition of employment with YSB.

What we offer:

An opportunity to join a vibrant team and be part of truly meaningful and rewarding work;
15 days of annual vacation + 2 personal days;
100% YSB-paid group health benefits for eligible employees;
A team where you get to be yourself everyday and where you have the freedom to innovate.

Disclaimer:

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbents may be asked to perform other duties as required.

Join us!

If you think this vacancy is a good fit, we would love to hear from you. Please visit the career section of our website to submit your resume and one-page cover letter. Don’t just tell us what we want to hear, tell us your story and why you would make a great addition to our team.

We know applying to a job takes time and thank all candidates for their interest. While we are not able to get back to every candidate, we will ensure shortlisted applicants are aware of their status and will do our best to provide feedback if that can be helpful. Please be advised that although ADP has embedded AI functions YSB does not use this AI function to make hiring decisions. All recruitment decisions including the screening of applications are made by our hiring team, who review each application with care and consideration. We value the individuality and potential of each applicant and strive to create an inclusive hiring experience. If you have any questions about our recruitment practices, we encourage you to reach out to our Talent Acquisition Coordinator.

At YSB, we are committed to building a workforce that reflects the diversity of our community. We encourage applications from Indigenous peoples, racialized people, people with disabilities, people from the LGBTQ community and/or people with intersectional identities. Accommodation will be made available for applicants with a disability throughout the hiring process, kindly make your needs known in advance.

All interested candidates are encouraged to apply. In the event a qualified candidate is not found, candidates that do not meet the qualifications indicated on the posting may be considered. Qualified candidates may be contacted at any time throughout the application window, upon the closing date.

Apply About employer

More about this job

Responsibilities

Process and review biweekly payroll for more than 450 employees, ensuring accurate pay, benefits, deductions, records, and compliance with organizational policies, legislation, and collective agreements. Reconcile payroll accounts, prepare statutory and pension reporting, maintain payroll documentation and databases, and respond to employee inquiries while coordinating with People and Culture.

Requirements

A diploma or degree in accounting or bookkeeping is required, with Canadian Payroll Association certification preferred, along with at least five years of experience in a multi-location environment. Candidates should have advanced ADP Workforce Now and Excel skills, knowledge of Canadian payroll regulations and unionized payroll, and experience with time and attendance systems and defined benefit pension plans.

Skills

Payroll Processing
Payroll Reconciliation
Payroll Reporting
Canadian Payroll Regulations
ADP Workforce Now
Advanced Microsoft Excel
Microsoft Word
Microsoft Outlook
Sage 300
Time and Attendance Systems
Accounting and Journal Entries
Defined Benefit Pension Plans
Attention to Detail
Problem Solving
Confidentiality and Discretion

Benefits

Annual Vacation
Personal Days
Employer-Paid Group Health Benefits

Visa sponsorship

Not detected in the job text

Keywords

Payroll
Biweekly Payroll
Payroll Administration
Payroll Reconciliation
Payroll Reporting
Canadian Payroll Regulations
ADP Workforce Now
Microsoft Excel
Microsoft Word
Microsoft Outlook
Sage 300
Time and Attendance Systems
Accounting
Journal Entries
Payroll Account Reconciliation
Defined Benefit Pension Plans
Pension Adjustments
Collective Agreements
Unionized Environment
Garnishments
Records of Employment
T4 and T4A Reporting
WSIB
EHT
CPP
EI
Payroll Deductions
Generally Accepted Accounting Principles
Employee Payroll Inquiries
Payroll Training

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