Executive assistant jobs in Canada (844 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 844
Employers: 571

Advertised starting pay

Average starting payCAD / year: $71,075Across 123 listings
Average starting payCAD / hour: $34.26Across 44 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 29%248 listings
On-site: 69%584 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (17), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 1 month ago
NC
Executive Assistant
Northern Credit Union
Sault Ste. Marie, ON
- Full-time
…we are excited to announce that we are currently seeking an Executive…
Added 1 month ago
AC
Executive Assistant
Artisan Corporation
Toronto, ON · Greater Toronto Area, Canada
- Full-time
As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within the BAZ Group. You will be accountable for managing schedules,…
Added 1 month ago
BS
Executive Assistant
Bridgemans Services
Vancouver, BC
- Full-time
Added 1 month ago
A-
Executive Assistant, Finance (12-months)
AMA - Alberta Motor Association
Edmonton, AB · Administration Centre
- Full-time
Added 1 month ago
Bilingual Executive Assistant
EY
Montreal, QC
We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business…
Added 1 month ago
TP
Executive Assistant to Chief Executive Officer
TDS Personnel
Richmond Hill, ON
- $120,000 to $130,000 CAD / year
- Full-time
Our client, a Canadian family enterprise requires an Executive Assistant to join their team. This is not just an administrative job. It is a high-impact role supporting the CEO and helping…
Added 1 month ago
E
Executive Assistant
Enwave
Toronto, ON
- Contract
Are you an organized, proactive professional who thrives in a fast-paced environment? Enwave is looking for an Executive Assistant for an 8-month contract who can bring structure to busy…
Added 1 month ago
YH
EXECUTIVE ASSISTANT AND BOARD LIAISON
YWCA Hamilton
Hamilton, ON
- Full-time
Added 1 month ago
CD
Executive Assistant/ Personal Assistant to CEO
Casa Dolce Casa
ON · Woodbridge, Ontario
- Full-time
Position Overview: The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer. This role is crucial in ensuring the smooth operation of the…
Added 1 month ago
V
Executive Assistant
Vale
Canada
- Full-time
Added 1 month ago
VF
Executive Assistant
Vancouver Fraser Port Authority
Vancouver, BC
- Full-time
Added 1 month ago
SJ
Executive Assistant, Foundation
St. Joseph's Health Care London
London, ON
- Full-time
Added 1 month ago
BR
Corporate Secretary
BJRC Recruiting
Toronto, ON
- Full-time
Added 1 month ago
KR
Executive Assistant
KINGSTON ROSS PASNAK LLP
Edmonton, AB
- Full-time
Added 1 month ago
Executive Assistant
Government of Alberta
AB
Added 1 month ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON
- $95,000 to $110,000 CAD / year
- Full-time
The OPPORTUNITY is with a client that is a stable and well-established organization. The organization is seeking an Executive Assistant to support three very busy Executives who are…
Added 1 month ago
Executive Assistant | Great West
The Canada Life Assurance Company
Toronto, ON
We are seeking a highly organized, proactive, and strategic Executive Assistant to support two members of Great West's Executive Leadership Team. As a trusted partner, you will manage…
Added 1 month ago
ON
Legislative Assistant
Ontario NDP Caucus
Toronto, ON
- Full-time
- Contract
Added 1 month ago
GI
EXECUTIVE ASSISTANT TO CEO
GMV India Pvt Ltd
Swift Current, SK
- Full-time
The Executive Assistant to the CEO in a manufacturing organization provides strategic and administrative support to ensure smooth coordination between corporate office, plant operations,…
Added 1 month ago
Executive Assistant
Moment Energy
Surrey, BC
Added 1 month ago
TE
Executive Assistant
Talent Edge
Vancouver, BC
- $75,000 to $95,000 CAD / year
- Full-time
As trusted Executive & Professional Search partners, Talent Edge brings deep expertise in talent acquisition and advisory across industries. We leverage cutting-edge research and market…
Added 1 month ago
BR
Senior Executive Assistant to CEO
BJRC Recruiting
Vaughan, ON
- $90,000 to $110,000 CAD / year
- Full-time
We are seeking an exceptional Senior Executive Assistant to the CEO to provide highly trusted, discreet and proactive support across the CEO's professional and personal affairs.
Added 1 month ago
ON
(Internal Applicants Only) Constituency Assistant
Ontario NDP Caucus
Toronto, ON · Scarborough, Ontario
- Full-time
Added 1 month ago
PG
Executive Assistant
Peoples Group
Toronto, ON
- Full-time
Added 1 month ago
FB
Executive Assistant & Concierge
Falk Built Ltd
Calgary, AB
- Full-time
As Falkbuilt enters its next stage of growth, we’re looking for an exceptional Executive Assistant to jo

YWCA Hamilton

EXECUTIVE ASSISTANT AND BOARD LIAISON

Hamilton, ON, Canada

Compensation: $71,700.44 - $74,597.13/yr. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Compensation: $71,700.44 - $74,597.13/yr.
Job type: Full-time
Positions available: 1
Posting language: English
Posted: Sep 25, 2026

Original job description

Number of Vacancies: 1

Type of Contract: Permanent

Hours of Work: 37.5 Hours/Week

Compensation: $71,700.44 - $74,597.13/yr.

Job Code: 9-HAD-2026

Start Date: TBD

Department: Central Admin

Location: Hamilton, ON

About Us

Founded in 1889, YWCA Hamilton is known as one of Hamilton’s original social innovators and works from a feminist, anti-racist, and anti-oppressive framework. We are committed to providing meaningful and accessible services that create opportunities to amplify voices and co-create gender-inclusive and equitable communities.

YWORK FOR US?

Grounded in our core values of intersectional feminism, people-centered approaches, belonging, shared responsibility and strong partnerships, our work is guided by the belief that lasting change can be created together. YWCA Hamilton envisions an equitable world where women (cis and trans), girls, Two-Spirit and gender-diverse people have the rights and resources to shape their own lives and lead their communities. Join us in taking bold action that leads to life-changing impacts in our community.

AS A YWCA HAMILTON EMPLOYEE YOU GET

On-the-job training and professional development opportunities
Childcare discounts
Opportunities to get involved in our community
A competitive total rewards package that may include extended health benefits and paid sick time (eligibility criteria applies)

If you’re passionate about making a positive impact in the lives of women, children, gender diverse people and families every day, we would love for you to join our team!

Responsibilities

The Executive Assistant and Board Liaison keeps communication and events between the Board, committees and staff running smoothly. This role is responsible for confidential administrative support to the CEO and Board of Directors by providing administrative support including managing calendars, appointments, conference calls, itineraries, travel, and coordinating meetings. The Executive Assistant and Board Liaison will also demonstrate a high level of professionalism, confidentiality, composure and flexibility when faced with managing multiple conflicting priorities, while collaborating with other departments.

KEY RESPONSIBILITIES:

SUPPORTING THE CEO

Manage an extremely active calendar of appointments for the CEO including prioritizing inquiries, requests and managing conflicting appointments;
Schedule and organize regular meetings and functions, and assist in preparing agendas;
Take meeting minutes as assigned and post to the shared drive;
Compile, create, modify and generate statistical reports;
Produce from rough notes or instructions a variety of materials including presentations, reports, minutes of meetings, invitations, and correspondence, often utilizing confidential information;
Draft and proofread a range of internal and external correspondence on behalf of the CEO;
Assist CEO with preparation for events, meetings, media, funder and other stakeholder engagements;
Identify and discuss non-routine and/or contentious items with CEO to discuss action required and relay instructions to appropriate area;
Receive visitors and phone calls from a variety of internal and external sources, handle routine matters on own initiative and refer others to CEO or appropriate business area;
Receive, review and prioritize incoming emails, referring materials to Directors for action as appropriate and following up on outstanding items;
Receive, compile and produce a first draft of each CEO report to the Board and other documents as needed;
Work in a highly confidential and risk minimal manner.

BOARD LIAISON

Maintain Board distribution lists and contact information, send out and track annual
Policy Review, Conflict of Interest Forms and Disclosure Forms, and update Board
Information with Federal and Provincial funder as required;
Organize Board and multiple board committee meetings (in-person and virtual) including logistics (meeting space, catering), coordinate and prepare relevant meeting materials;
Ensure reports and relevant meeting materials are received from internal staff in a timely manner, review and post to the board portal;
Administer confidential information for the agency, including highly sensitive personnel, political and/or labour relations information;
Responsible for reporting calendar to board, ensuring timelines are met, documents prepared, etc.;
Responsible for accurate minute taking during Board meetings; produce post-meeting reports in a timely manner;
Keep track and call attention to follow-up items from meetings and other pending issues;
Ensure the corporate files and board portal are current with all board material and meeting dates; post relevant document in a timely manner;
Maintain discretion and confidentiality in relationships with all board members
Administrative & Logistics Support
Represents the YWCA Hamilton and always maintains outstanding public relations skills and a professional image in the community;
Nurtures and forms meaningful internal and external working relationships and partnerships;
Ensure compliance with YWCA’s policies, procedures, mission, vision and values;
Fosters a safe and healthy work environment; ensures employees comply with health, safety standards that meet or exceed legislated requirements;
Supports YWCA Hamilton mission, vision and values;
Perform other duties as required.

WORKING CONDITIONS:

Works 37.5 hours per week;
Work evenings and weekends as required and travel may be required within the Hamilton and Halton Region.

Qualifications

A diploma or degree in Administrative Studies, Business Administration, or equivalent education, training and experience;
A minimum of 6 years’ relevant experience of which at least 4 years have been spent in executive support to C-Level Executives, Boards and Committees preferably in a high-volume non-profit organization;
Demonstrated understanding of executive administrative processes and procedures;
Excellent organizational skills and detail oriented;
Able to prioritize tasks, work under pressure and meet deadlines;
Excellent professional deportment and ability to maintain composure when managing multiple conflicting priorities for multiple stakeholders;
Excellent problem solving and analytical abilities; proactive in anticipating needs, potential problems and adept at mitigating risk;
Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction;
Strong emotional intelligence, including the ability to build trust and rapport in relationships with those from diverse backgrounds, be fully accountable for the impact of actions on others, and listen respectfully;
Proficiency with MS Office Suite;
Experience with Board management software an asset;
Working from a feminist, anti-oppressive /anti-racist perspective with a deep commitment to racial equity and justice, and strong alignment with our organizational values;
Must provide a current Criminal Record Judicial Matters Police check or willing to obtain at own cost;
Excellent verbal and written communication skills, as well as interpersonal skills;
Ability to work evenings and weekends at least twice per month as well as travel within Hamilton and Halton region as needed;
Driver’s license and access to a reliable vehicle is required;
Bilingual English/French or other languages will be considered an asset.

As part of YWCA Hamilton’s commitment to Access and Equity, we strive to represent the diverse communities that we serve. Individuals who are women, First Nations, Métis, immigrant, refugee, LGBTQ2S+; individuals with disabilities; and individuals from racialized communities or other marginalized communities are encouraged to apply.

Accommodations are available throughout the recruitment process, if you require accommodation please reach out to jobs@ywcahamilton.org

Personal information collected during the recruitment process will only be used for employment opportunities in accordance with the Freedom of Information and Privacy Act. Only applications from individuals eligible to work in Canada will be considered. YWCA Hamilton may use AI tools to screen, assess, or select applicants during the hiring process.

Thank you for your interest in YWCA Hamilton. Only those selected for further consideration will be contacted.

Please visit our careers page to see more job opportunities.

Apply About employer

More about this job

Responsibilities

Provide confidential administrative support to the CEO, including calendar and travel management, correspondence, meeting preparation, reports, and event coordination. Liaise with the Board and its committees by organizing meetings, preparing and maintaining materials and records, taking minutes, and tracking follow-up actions.

Requirements

Requires a diploma or degree in Administrative Studies, Business Administration, or equivalent education, training, and experience, plus at least six years of relevant experience, including four years supporting C-level executives, boards, and committees. Candidates should have strong organizational, communication, judgment, confidentiality, and prioritization skills; proficiency with Microsoft Office; a valid driver’s license and reliable vehicle; and the ability to work evenings and weekends and travel locally.

Skills

Executive Support
Board Liaison
Calendar Management
Meeting Coordination
Minute Taking
Confidential Information Management
Report Preparation
Written Communication
Verbal Communication
Organization
Prioritization
Problem Solving
Analytical Skills
Emotional Intelligence
Risk Mitigation
Microsoft Office

Benefits

On-the-Job Training
Professional Development Opportunities
Childcare Discounts
Community Involvement Opportunities
Extended Health Benefits
Paid Sick Time

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Board Liaison
CEO Support
Board of Directors
Board Committees
Calendar Management
Meeting Coordination
Agenda Preparation
Minute Taking
Board Portal
Corporate Records
Confidentiality
Report Preparation
Correspondence
Travel Coordination
Event Coordination
Microsoft Office Suite
Board Management Software
Policy Review
Conflict of Interest Forms
Disclosure Forms
Non-Profit Organization
Feminist Framework
Anti-Racist Framework
Anti-Oppressive Practice
Racial Equity
Criminal Record Check
Driver’s License
Hamilton
Halton Region

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