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Added 2 hours ago
NE
Junior Business Data Analyst - Winter 2027 Co-op
Nexus Energy
Toronto, ON
- Volunteer
This co-op offers hands-on experience at the intersection of business, data, and technology within Nexus Energy. You will support teams across Settlements, Accounting, Sales, and Trading by…
Added 5 hours ago
B
People & Culture Coordinator
BESTSELLER
Montreal, QC
- Full-time
…HR – it's a powerful, guiding force that shapes our entire business…
Added 6 hours ago
R|
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
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- Full-time
The Tremplin Consortium supports the career and professional development (CPD) and career preparedness of biomedical graduate trainees and postdoctoral fellows across affiliated research…
Added 6 hours ago
UO
Senior Coordinator, Competency Assessment
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
The Competency-Based Assessment Coordinator is responsible for the proper operational delivery of all competency-based assessment related activities (e.g. Entrustable Professional…
Added 7 hours ago
FH
Coordinator, Home Health Service Line - Surrey
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Surrey, BC
- $49.2 to $67.08 CAD / hour
- Part-time
We are currently looking to fill a Relief Part-Time opportunity for a Coordinator, Home Health Service Line located in Surrey, B.C. This position is available until February 2028 or until…
Added 9 hours ago
PA
Activity and Youth Worker
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Penticton 1, BC
- $27.42 to $31.04 CAD / hour
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Added 10 hours ago
People & Culture Coordinator (Temporary, 3-Month Contract)
Kandor
Burnaby, BC
Contract Length: 3 months (with potential to extend based on business needs)
Added 10 hours ago
RI
Bilingual EHS Account Coordinator
RiskCheck Inc.
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Ensuring the questions or concerns from the clients are addressed by liaising between the clients, the consultants and the Business Development team.
Added 10 hours ago
FC
Program Coordinator - Aerospace
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- Full-time
…your success and offers ample opportunities for professional…
Added 10 hours ago
CO
Members Coordinator
CPA Ontario
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- Full-time
…19,000 students across the province. Our work sits between business and the public interest, between the evolving demands of industry and the standards that make trust…
Added 10 hours ago
CO
Education Coordinator (Contract)
CPA Ontario
Canada
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…19,000 students across the province. Our work sits between business and the public interest, between the evolving demands of industry and the standards that make trust…
Added 10 hours ago
CO
Professional Standards Coordinator
CPA Ontario
Canada
- Full-time
…19,000 students across the province. Our work sits between business and the public interest, between the evolving demands of industry and the standards that make trust…
Added 10 hours ago
Project Coordinator
CMiC
Toronto, ON
Computer Methods International Corp. (CMiC) is a Software Development firm specializing in enterprise financial and cost management systems designed for the Construction and Engineering…
Added 10 hours ago
Payroll and HCM Implementation Consultant
CMiC
Toronto, ON
…to clients for implementation and inward-facing to product development teams makes this position unique. The role must also be considered within the greater context of Human Capital…
Added 10 hours ago
CO
Adjudicative Tribunals Coordinator (Contract)
CPA Ontario
Canada
- Full-time
…19,000 students across the province. Our work sits between business and the public interest, between the evolving demands of industry and the standards that make trust…
Added 11 hours ago
OC
Assistant
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Toronto, ON
- $70,000 to $80,000 CAD / year
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You will support two Directors of Business Development and the Director of Communications. You will also be the primary backup to the Executive Assistant to the Chief Marketing Officer,…
Added 13 hours ago
LC
Manager, Acquisition Operations
Loblaw Companies Limited
Toronto, ON
- Full-time
…Drug Mart. Reporting to the Senior Director, Acquisitions & Business Development, this role is responsible for the hands-on management of operational integration plans, ensuring seamless…
Added 13 hours ago
SD
Specialist, Virtual Card Services
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Mississauga, ON
- Full-time
The Business Analyst is directly responsible for providing troubleshooting and technical assistance for financial assistance programs which simplify complex billing processes for high cost…
Added 14 hours ago
W
Reception / Sales Support Coordinator
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Chilliwack, BC
- Full-time
…support, order entry, inside sales, client services, sales coordinator, office assistant, data entry, business administration, office clerk, sales clerk, customer care, customer…
Added 14 hours ago
UO
Social Media and News Coordinator
University of Victoria
Victoria, BC
- Full-time
Reporting to the Manager, Marketing and Communications, the Social Media and News Coordinator plays an integral role in UCAM’s mandate to communicate UVic’s vision and achieve its strategic…
Added 18 hours ago
R|
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The Tremplin Consortium supports the career and professional development (CPD) and career preparedness of biomedical graduate trainees and postdoctoral fellows across affiliated research…
Added 19 hours ago
BP
Document Control and Proposal Coordinator
Bunch Projects
Calgary, AB
- Full-time
Interest in supporting business development activities as required.
Added 20 hours ago
TN
Marketing Services Coordinator
True North Sports + Entertainment
Winnipeg, MB
- Temporary
True North Sports + Entertainment is looking to hire for a Coordinator, Marketing Services (one year term role) to join our team and help bring exciting marketing campaigns and fan…
Added 20 hours ago
TO
Marketing coordinator
Taste of Tokyo
Sidney, BC
- $37 to $38 CAD / hour
- Full-time
- On-site
Conduct social or economic surveys on local, regional, or international areas to assess development of potential and future trends
Added 1 day ago
IF
Marketing coordinator
Impact Freight Services Inc
Edmonton, AB
- From $38 CAD / hour
- Full-time
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Respond to enquiries from members of the business community concerning development opportunities

YWCA Toronto

Facilities Coordinator

Toronto, ON, Canada

$61,479 CAD / year · Full-time

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Job details

Pay: $61,479 CAD / year
Job type: Full-time
Apply by: Jan 6, 2027
Experience: 5 to 7 years directly related work experience;
Working hours: 35 hours per week
Posting language: English
Posted: Oct 8, 2026

Original job description

Employment Type:  Full-Time, Permanent
Position Status: Vacant
Work Hours: 35 hours per week (Monday-Friday 9am to 5pm; one evening per month for Asset Management Committee; Participates in the after-hours on-call rotation for the Property Services Department)
Salary:  $61,479 annually (L7), plus comprehensive benefits
Location:  Toronto, Ontario

Internal Application Deadline: Monday, October 19, 2026
External Application Deadline: Wednesday, October 21, 2026

JOIN OUR TEAM
Join YWCA Toronto, where intersectional feminism, community voices, and social justice drive lasting change. We welcome women and gender diverse people of all identities into a workplace rooted in equity, collaboration, and inclusion.

The Facilities Co-ordinator is responsible for implementing MaintainX Computerized Maintenance and Management Software across all properties & maintenance teams in the Property Services portfolio. The position also provides administrative support to the department, and works with the Facility Managers to support multiple housing and shelter properties as well as commercial properties.

ABOUT YWCA TORONTO- ELM CENTRE
YWCA Elm Centre includes 300 units of permanent housing for three different resident groups: 165 units of affordable rental units for women and gender diverse people, 50 units for women and gender diverse people, women-led families and gender diverse-led families of Indigenous descent (including 10 women-led and gender diverse-led families fleeing violence) and 85 units for women and gender diverse people who are experiencing significant mental health challenges or concurrent mental health/addictions disorders. The program will provide services to the entire residential community, with a dual focus on community building and individualized supports.

KEY RESPONSIBILITIES

Acts as key Property Services project lead for the ongoing implementation, monitoring, training & support of the CMMS;
Liaises with Property Services Managers to support implementation of the CMMS in each building portfolio through design, training and ongoing support;
Liaises with CMMS supplier to maintain current technical knowledge and awareness of updated features and acts as key point of contact for technical issues & upgrades;
Maintains approved contractor lists, alarm and elevator contact information for all YWCA buildings and other Property Services data in the shared drive and CMMS where applicable;
Assists the Property Services Managers by acting as point of contact for vendors to describe project scopes of work and obtain quotes, provide purchase orders, and communicate timelines;
Coordinates all purchasing activities which include; weekly preparation of invoices for approval, purchase orders, and discrepancies;
Maintains key administrative documents for the Property Services Managers such as elevator, boiler & pressure vessel licenses, fire & life safety, and electrical safety certificates;
Provides support to the Property Services Managers & Business Administrator in the preparation of budgets;
Provides support to the Property Services Managers in the preparation of financial and narrative reports for funders;
Participates in the after-hours on-call rotation for the Property Services Department to provide phone support on evenings and weekends according to the schedule;
Creates and maintains Property Services staff schedules for all buildings.

QUALIFICATIONS

In-depth knowledge in Facilities Administration, Property Management Administration, Business Administration or Project Administrator normally acquired through the completion of a specialized program and/or university degree. (Cases for Equivalency will be considered);
5 to 7 years directly related work experience;
Comprehensive understanding and experience working with Computerized Maintenance Management Software (CMMS) systems is essential. Specific experience of MaintainX is an asset;
Experience leading the implementation of a CMMS or other software tool is essential;
Experience of delivering software & hardware training to diverse user groups, from beginners to advanced users, tailoring content to individual learning needs.
Experience of providing technical troubleshooting, auditing of system data, processes, and user compliance within a CMMS system is essential.
Experience completing small scale construction project plan or operational projects;
Certificate in facility, property or project management is an asset;
Experience in a non-profit or social housing environment is an asset;
Knowledge of property or facilities management principles including working understanding of preventative maintenance and asset planning;
Advanced computer competence in word processing, excel spreadsheets and accounting software (GP dynamics);
Ability to adapt to and learn emerging technologies;
Excellent organizational, administrative and written and oral communications skills;
Must be able to work in a multi-task, deadline-oriented environment;
Ability to interact with a range of people within a multicultural, crisis environment;
Excellent customer service and interpersonal skills with demonstrated tact and diplomacy;
Effective time management skills to prioritize workload and complete work in a timely manner.

WHAT WE OFFER:

Comprehensive Medical, Vision, and Dental Coverage
Life Insurance and Long-Term Disability Benefit
Multi-Sector Pension Plan: Employer’s contribution of 5.75% and Employee Contribution of 3.25%
Time off: Starts with 20 Vacation Days, 1.5 Days Per Month Sick Leave, 12 Paid Holidays, Health Promotional Days and 4 Float Days
Other Benefits: Child Care Benefits, Maternity/Parental Leave Supplementary Employment Benefits, Educational/Sabbatical Leave, and Financial Assistance for Professional Development.

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter if you are an internal candidate. For internal applicants, this position is not secondable.
Posting Date: October 08, 2026

YWCA Toronto transforms lives. As the city’s largest multi-service women’s organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Vaccination Policy: In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health

Please note: A vulnerable sector police reference check is required by the successful candidate before hiring.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender-diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto may use AI-supported tools to assist with parts of the recruitment process; all hiring decisions are made by people and guided by our commitment to equity and fairness.

YWCA Toronto is a Scent-Sensitive Workplace.

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More about this job

Responsibilities

The Facilities Coordinator is responsible for implementing and managing the CMMS software across all properties while providing administrative support to the Property Services Department. They also act as a liaison for vendors, assist with budget preparation, and participate in an after-hours on-call rotation.

Requirements

Candidates must have 5 to 7 years of directly related experience and in-depth knowledge of facilities or property management administration. A university degree or specialized program completion is required, along with proficiency in CMMS systems and advanced computer skills.

Skills

Facilities administration
Property management
CMMS implementation
MaintainX
Project management
Vendor management
Budget preparation
Financial reporting
Staff scheduling
Technical troubleshooting
Data auditing
Preventative maintenance
Asset planning
Customer service
Interpersonal skills
Time management

Benefits

Comprehensive medical coverage
Vision coverage
Dental coverage
Life insurance
Long-term disability benefit
Multi-sector pension plan
Vacation days
Sick leave
Paid holidays
Health promotional days
Float days
Child care benefits
Maternity/parental leave supplementary employment benefits
Educational/sabbatical leave
Financial assistance for professional development

Visa sponsorship

Not detected in the job text

Keywords

Facilities Coordinator
CMMS
MaintainX
Property Services
Project Management
Vendor Management
Budgeting
Financial Reporting
Preventative Maintenance
Asset Planning
GP Dynamics
Administrative Support
Staff Scheduling
Social Housing
Non-profit
Intersectional Feminism
Compliance
Technical Training
Data Auditing
Facility Management

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