Office administrator jobs in Canada

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Sep 18, 2026

Hiring at a glance

View jobs

Open jobs: 597
Employers: 461

Advertised starting pay

Average starting payCAD / year: $58,080Across 58 listings
Average starting payCAD / hour: $23.45Across 25 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%1 listing
Hybrid: 9%55 listings
On-site: 91%541 listings

Employers hiring include 123Dentist (13), Pearson (8), Edward Jones (7).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Reception & Office Administrator
Ottawa Senators
Ottawa, ON · Kanata, Ontario
Part-time
As the first face our visitors see, the Receptionist & Office Administrator sets the tone for the energy and excitement at the Canadian Tire Centre. This role plays a vital part in ensuring…
Test Administrator
Pearson
Calgary, AB
Part-time
Dental Receptionist/Dental Office Administrator
Dr. Seema Steffens Family and Cosmetic Dentistry
Mississauga, Ontario
Full-time
About Us: Dr. Seema Steffens’ Dental Office is an established, reputable, and patient-focused dental practice committed to delivering the highest quality dental care in a warm and welcoming…
Office Manager
Zeidler Architecture
Calgary, Alberta
Full-time
Coordonnateur(trice) administratif(tive) de crédit/projet junior / Junior Project Administrative Credit Coordinator
Wolseley Group
Laval, QC
Full-time
Office Administrator
Telescope Recruitment
Vaughan, Ontario
$50,000 to $55,000 CAD / year
Full-time
We are seeking a highly organized, service-driven Office Administrator (Thornhill) to support daily operations across our Travel and Tours divisions.
Native Inmate Liaison Officer (NILO)-Elgin, Middlesex Detention Centre (EMDC)
Native Womens Centre
London, ON
Full-time
Job Title: Native Inmate Liaison Officer (NILO)-Elgin, Middlesex Detention Centre (EMDC)
Office Manager (Contract)
Cogir Senior Living
Winnipeg, MB · The Wellington
Full-time
Office Administrator
DWB Consulting Services Ltd
BC
$24 to $27 CAD / hour
Full-time
We’re looking for an outstanding individual to join our business services team. The office administrator is responsible for providing administrative support for all
Test Administrator
Pearson
Toronto, ON · North York, ON
Part-time
Senior Administrative Coordinator (Professional Conduct)
Chartered Professional Accountants of BC
Vancouver, BC
$51,850 to $61,550 CAD / year
Full-time
Office Administrator
Dillon Consulting Limited
Toronto, ON
Full-time
Do you excel at building strong workplace connections, leading office operations, and keeping daily administrative tasks running seamlessly? Join our team as an Office Administrator in…
Medical Office Administrator/Lab Technician
CHARM Fertility
Brampton, ON
Full-time
Project Assistant/Office Administrator
Bird Construction
Kelowna, British Columbia
Full-time
The Project Assistant/Office Administrator is accountable for assisting with document control, submittals, day-to-day activities, project administration duties and helping to minimize the…
Construction Office Administrator
Rutherford Contracting Ltd.
ON · Aurora, Ontario
Full-time
We are currently looking for a Construction Office Administrator who will be responsible for coordinating and supporting all estimating and bid submission activities, including preparing…
Medical Office Administrator (MOA)
True Care Fertility
Hamilton, ON
Full-time
The Medical Office Administrator (MOA) will be involved in all aspects of administering the daily
Office Administrator
AGS Youth Soccer Club
Toronto, ON · Etobicoke, ON
Full-time
We are seeking a highly organized, proactive Office Administrator to help coordinate and support all areas of our operations. This role will work closely with our management team and senior…
Office Manager
MGI Construction Corp.
Etobicoke, Ontario
Full-time
Office Managers at MGI will come across and engage with tasks such as:
Office Coordinator
MGI Construction Corp.
Etobicoke, Ontario
Full-time
This position is responsible for handling clerical tasks in our office headquarters. Office assistants handle incoming phone calls and other communications, greeting client’s and visitors;…
Senior Office Administrator
Architecture49 Inc.
Winnipeg, MB
Full-time
Architecture49 is seeking a Senior Office Administrator / Executive Leadership Coordinator.
Office Manager / HR Coordinator
Validere
Calgary, AB · Toronto, ON
Full-time
Job Description: Office Manager & HR Coordinator
Office & Administrative Coordinator
Talent Edge
Vancouver, BC
Full-time
Global Solutions Family Office is redefining what it means to deliver truly hol
Office Manager
Yorkville University
New Westminster, BC
Full-time
Digital Marketing & Administrative Coordinator
Ohata Resource Canada Inc.
Richmond, BC
$22 to $28 CAD / hour
Full-time
…online content, social media, inventory records, and daily office…
Office Administrator
PheedLoop
Toronto, ON
Full-time
…and employees, and we're looking for an organized, proactive Office Administrator to help keep our workplace running…

Zeidler Architecture

Office Manager

Calgary, AB, Canada

Job type: Full-time

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

Jump to the original description

Responsibilities

The Office Manager will provide administrative support to leadership and oversee daily office operations, ensuring a professional and efficient workplace. This role also involves coordinating meetings, managing supplies, and supporting IT needs.

Requirements

Candidates should have over 5 years of experience in office administration and possess strong organizational and communication skills. Proficiency in Microsoft Office and basic IT troubleshooting abilities are also required.

Experience

5 to 10 years

Working hours

40 hours per week

Work arrangement

On-site

Skills

Office Administration
Executive Support
Facilities Coordination
Microsoft Office
Organization
Multitasking
Attention to Detail
IT Troubleshooting
Communication
Interpersonal Skills
Professionalism
Discretion
Teamwork
Collaboration
Proposal Writing
Event Coordination

Benefits

Health Insurance
Dental Insurance
Wellness Spending
Professional Membership Reimbursement
Paid Time Off

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Administration
Coordination
Facilities Management
IT Support
Proposal Writing
Event Planning
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Client Interaction
Team Collaboration
Sustainability
Architecture
Design
Organizational Skills
Communication Skills
Interpersonal Skills

Original job description

Introduction

At Zeidler Architecture, we believe that design has the power to shape experiences and transform communities. As a leading Canadian architectural practice with a legacy spanning over 70 years, we are known for delivering thoughtful, innovative, and enduring design solutions across sectors and geographies.

Rooted in a deep commitment to collaboration, design excellence, and sustainability, Zeidler brings together a diverse team of professionals united by a shared purpose: to create impactful architecture that connects people and elevates the built environment.

We are currently seeking an Office Manager to join our Calgary Studio. The ideal candidate brings strong writing and editing skills, as well as a deep understanding of creating compelling proposals.

Job Summary

We are seeking a highly organized and service-oriented Office Manager to support the day-to-day operations of our studio. This role provides administrative, facilities, and basic IT support while ensuring a professional, efficient, and welcoming workplace.

You will work closely with Partners, leadership, and cross-functional teams, playing a key role in maintaining smooth operations and contributing to a positive, collaborative studio culture.

Key Responsibilities

Administration & Coordination

Provide administrative support to leadership, including scheduling, travel, and correspondence.
Coordinate meetings, events, and engagement logistics (including catering and materials).
Maintain organized filing systems, internal documentation, and client databases.
Prepare and format reports, presentations, and firm documents.
Support onboarding processes in collaboration with HR.
Assist Accounting, Marketing, and HR teams as needed.
Manage mail, courier services, and deliveries.

Office Operations & Reception

Oversee daily office operations, including workspace coordination and office upkeep.
Maintain shared spaces (boardrooms, kitchen, print areas) and office equipment.
Monitor and order supplies, manage inventory, and liaise with vendors.
Serve as the first point of contact for clients and visitors, providing a welcoming experience.
Support planning of studio events, team activities, and initiatives.

Technology & IT Support

Set up computers, mobile devices, and peripherals for staff.
Provide basic IT support (troubleshooting hardware, software, and office equipment).
Maintain IT asset inventory and support technology-related coordination.
Assist with mobile account administration and device management.

Team + Culture

Participate in firm-wide marketing initiatives and brainstorming sessions.
Able to work in a collaborative, in-office environment, actively participating in team discussions, project meetings, and studio activities to support project delivery and client service.

What You Bring

5+ years of experience in office administration, executive support, or facilities coordination.
Strong proficiency in Microsoft Office (Teams, Word, Excel, PowerPoint, Outlook).
Excellent organization, multitasking, and attention to detail.
Basic IT troubleshooting skills.
Reliability, dependability, and consistent attendance are essential requirements of this position.
Strong communication and interpersonal skills with a professional, approachable demeanor.
High level of discretion and ability to handle confidential information.
A proactive, team-focused attitude with a commitment to a positive workplace culture.

Why Join Us?

At Zeidler, you’ll be part of a nationally respected architectural practice with deep Canadian roots and a legacy of award-winning work across sectors - from civic landmarks and community spaces to advanced research and workplace environments.

We foster a collaborative, inclusive studio culture that values creativity, accountability, and design integrity. With studios in Toronto, Calgary, Vancouver, and Victoria, we offer the opportunity to work on projects across the country and beyond, supported by teams who are passionate about architecture’s potential to make a positive impact.

Here’s what you can expect as part of our team:

A respectful, supportive, and engaging in-office environment.
Opportunities for mentorship, leadership, and professional growth at all levels.
A strong commitment to sustainability and continuous learning.
Competitive compensation with an annual profit share.
Comprehensive benefits, including extended health and dental, EFAP, wellness spending, and professional membership reimbursement.
Paid Time Off Days (additional time off around long weekends and holiday closures).
Wellness initiatives, training programs, and social events that strengthen our studio culture.

If you're a motivated and inspired individual who thrives in a fast-paced, design-driven environment and is excited to grow within a collaborative team, we’d love to hear from you.

Zeidler is committed to equal opportunity for all employees and applicants, and we stand by our principles for a diverse, equitable and inclusive workplace.

Disclaimer: Zeidler Architecture does not make offers outside of its official hiring process, or engage with third-party recruiters, or use AI to analyze resumes, applications, or interview. All decisions are made by our hiring team. For information on Zeidler's official recruitment process and how to avoid fraudulent offers, please review our Recruitment & Fraud Awareness notice here.

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