Executive assistant jobs in Canada

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Added 1 month ago
X
Executive Assistant
Xanadu
Toronto, ON
- Full-time
As an Executive Assistant, you will provide high-level administrative support to multiple leaders within our technical and business teams. You will act as a central hub of coordination,…
Added 1 month ago
CI
Executive Assistant
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As an Executive Assistant, you will support four department-aligned Managing Directors within Technology & Data, serving as a key coordination point across their priorities and leadership…
Added 1 month ago
CS
Licensed Executive Assistant
Caldwell Securities Ltd.
Toronto, ON
- Full-time
We are seeking an experienced Licensed Executive Assistant to support the President of Caldwell Securities Ltd. The job is located at our Head Office in Toronto, Ontario.
Added 1 month ago
RC
Executive Assistant
Randstad Canada
Toronto, ON
- $75,000 to $85,000 CAD / year
- Full-time
Our clients are well-established, highly regarded Toronto organizations, and they are looking for a Strategic Executive Assistant/Personal Assistant to join their busy team.
Added 1 month ago
TC
Executive Assistant – IL
TNG Community Services
Toronto, ON
- Full-time
Provide confidential executive and administrative support to the VP and Directors.
Added 1 month ago
SD
Executive Assistant
School District No. 40 New Westminster
New Westminster, BC
- Full-time
New Westminster Schools Career Opportunity EXECUTIVE ASSISTANT
Added 1 month ago
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Executive Assistant
Humaniti
Markham, ON
- Full-time
The Executive Assistant to the Global Executive Director is a high-trust, high-impact role at the center of a mission-driven organization. You will enable the GED to operate efficiently and…
Added 1 month ago
UL
Executive Assistant to the CEO
UNIPRO LTD
High Level, AB
- Full-time
Added 5 months ago
Executive assistant
Nors
Mississauga, ON · Missisauga, Ontario, ON
We are looking for a Executive assistant to join our Executive team in Mississauga .
Added 1 month ago
C
Executive Assistant/Marketing Assistant, Western Region
Chubb
Vancouver, BC
- Full-time
The Executive Assistant is responsible for providing day-to-day administrative support to the Branch Manager(s) in the western region. Responsibilities include assisting with producer…
Added 1 month ago
ON
(Internal Applicants Only) Legislative Assistant
Ontario NDP Caucus
Toronto, ON
- Full-time
- Contract
Added 2 months ago
I
Retail Executive Assistant (6 Month Contract)
Indigo
Toronto, ON
- $70,000 to $95,000 CAD / year
- Contract
The Retail Executive Assistant (EA) provides consistently strong Executive level support as the primary liaison for a wide variety of internal and external stakeholders, on a diverse range…
Added 2 months ago
AH
Executive Administrative Assistant
Alberta Health Services
Edmonton, AB · Greater Edmonton Metropolitan Area
- Temporary
…environment that contributes to the healthcare of Albertans? As Executive Administrative Assistant to the Chief Operating Officer, Clinical Delivery & Operations (COO) within Assisted…
Added 2 months ago
OC
Executive Assistant
Options Consulting Solutions
Toronto, ON
- $30 to $35 CAD / hour
- Temporary
Work Model: 3+ days in office with some flexibility
Added 2 months ago
SH
Executive Assistant/Office Manager | Silver Hotel Group
Silver Hotel Group
Toronto, ON
- Full-time
We’re looking for an Executive Assistant/Office Manager to join our team who is ready to roll up their sleeves, lead with heart, and help us build something exceptional.
Added 3 months ago
L
Executive Assistant II | Contract until March 2028
lululemon
Vancouver, BC
- Full-time
…planner, and coordinator to up to two members of the lululemon Executive Team, the Executive Assistant has a vital role in the success of their…
Added 2 months ago
WI
Executive Assistant
WSP in Canada
Markham, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 2 months ago
WI
Executive Assistant
WSP in Canada
Mississauga, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 2 months ago
TR
Executive Assistant To Senior Rabbi
Telescope Recruitment
Toronto, ON · North York, ON
- Full-time
Job Title: Executive Assistant To Senior Rabbi
Added 2 months ago
WF
Constituency Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Terrace, BC
- $48,000 to $53,000 CAD / year
- Full-time
The office of Ellis Ross, Member of Parliament for Skeena – Bulkley Valley is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 2 months ago
IB
Retail Executive Assistant (6 Month Contract)
Indigo Books & Music
Toronto, ON
- $70,000 to $95,000 CAD / year
- Contract
The Retail Executive Assistant (EA) provides consistently strong Executive level support as the primary liaison for a wide variety of internal and external stakeholders, on a diverse range…
Added 2 months ago
AP
Executive Assistant
Asia Pacific Foundation of Canada
Vancouver, BC
- Full-time
Position: Executive Assistant- Permanent Full- Time
Added 2 months ago
H
Executive Assistant Deputy Chief Medical Officer Saskatoon
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: The Executive Assistant is directly accountable to the Deputy Chief Medical Officer - Saskatoon of the Saskatchewan Health Authority (SHA) and provides executive and…
Added 2 months ago
D
Executive Assistant, Central Business Services (St-John's)
Deloitte
St. John's, NL
- Full-time
As an Executive Assistant, your duties will include but not be limited to:
Added 1 month ago
TI
Executive Assistant
Thorens Inc.
Montreal, QC
- Full-time
Are you proactive, highly organized, and known for your ability to anticipate needs? We are looking for an Executive Assistant who will act as a true right hand to the leadership team. In a…

ZEISS Group

Executive Assistant to the President

Toronto, ON, Canada

The annual pay range for this position is $73,000 – $92,000 · Full-time

Apply on zeissgroup.wd3.myworkdayjobs.com About employer

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Job details

Pay: The annual pay range for this position is $73,000 – $92,000
Job type: Full-time
Experience: Minimum 3-5 years of progressive experience supporting senior executives, executive offices, or business operations.
Posting language: English
Posted: Aug 13, 2026

Original job description

About Us:

How many companies can say they’ve been in business for over 179 years?

Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the everchanging environments in a fast-paced world, meeting it with cutting edge technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team!

What’s the role?

The Executive Assistant to the President serves as a trusted partner to the President, providing high-level executive, operational, and project support that enables organizational effectiveness and execution of key business priorities. This role acts as the central coordination point for the President's Office, ensuring alignment across stakeholders, managing initiatives, supporting executive communications, and enhancing employee engagement and workplace experiences.

Operating at the intersection of executive administration, project management, communications, and organizational coordination, the incumbent anticipates business needs, drives follow-through on critical initiatives, and fosters collaboration across the organization. The role requires exceptional judgment, discretion, executive presence, and the ability to manage multiple priorities in a dynamic environment.

The role serves as the central coordination point for the President's Office and acts as the first point of contact for guests and visitors, helping create a professional and welcoming workplace experience while supporting executive priorities and initiatives.

Sound Interesting?

Here’s what you’ll do:

Primary Duties and Responsibilities:

Executive Office Coordination

Manage the President's calendar, priorities, travel arrangements, and executive scheduling requirements.
Coordinate leadership meetings, business reviews, town halls, strategic planning sessions, and executive events.
Prepare agendas, briefing materials, presentations, meeting notes, and follow-up action plans.
Monitor and track executive commitments, ensuring timely completion of deliverables and action items.
Serve as a key liaison between the President, Executive Leadership Team, employees, customers, and external stakeholders.
Handle highly sensitive and confidential information with professionalism and discretion.
Anticipate the President's needs and proactively identify opportunities to improve effectiveness and organizational efficiency.

Project Coordination

Coordinate and support initiatives and cross-functional projects sponsored by the President and Executive Leadership Team.
Develop project plans, timelines, milestones, and progress tracking mechanisms.
Facilitate collaboration across departments to ensure alignment and timely delivery of organizational priorities.
Monitor project risks, dependencies, budgets, and resource requirements.
Prepare executive dashboards, status reports, presentations, and project updates for leadership review.
Support change management and implementation activities associated with business transformation initiatives.
Identify opportunities for process improvement and operational excellence.

Executive Communications

Draft, edit, and coordinate executive communications on behalf of the President.
Develop presentations, leadership messaging, employee communications, speeches, and briefing documents.
Support communication strategies that reinforce organizational priorities, culture, and business objectives.
Ensure consistency, professionalism, and quality across all executive communications.
Coordinate internal communication campaigns, leadership updates, and employee engagement messaging.
Create and coordinate content for corporate social media platforms, including executive announcements, employee recognition, community involvement initiatives, employer branding, and organizational milestones.
Collaborate with internal stakeholders to ensure social media content aligns with corporate messaging, brand standards, and communication objectives.
Monitor social media content calendars and support the execution of internal and external communication initiatives across digital channels.
Assist in promoting company events, culture initiatives, employee engagement activities, and corporate achievements through digital and social media channels.
Support stakeholder outreach and relationship management activities.

Employee Experience & Engagement

Coordinate employee engagement, recognition, social, and culture-building initiatives.
Organize company events, leadership forums, Lunch & Learn sessions, town halls, and employee meetings.
Manage event logistics including venue arrangements, catering, audiovisual requirements, participant communications, and onsite coordination.
Assist in planning and coordinating community involvement, volunteer, wellness, and culture-building initiatives.

Office & Workplace Operations

Support the efficient operation of the President's Office, front-office functions, and overall workplace experience.
Serve as the primary point of contact for visitors, guests, customers, vendors, and other external stakeholders, ensuring a professional, welcoming, and service-oriented experience.
Manage visitor reception, incoming calls, general inquiries, mail, courier services, and office correspondence.
Coordinate meeting room scheduling, workspace logistics, and reception area operations to support day-to-day business activities.
Plan and coordinate meeting and event logistics, including room setup, catering, food and beverage service, hospitality arrangements, audiovisual requirements, materials preparation, and post-event activities.
Manage food service and hospitality arrangements for executive meetings, customer visits, leadership sessions, training programs, town halls, and company events.
Maintain office supplies, workplace amenities, and shared office resources while ensuring cost-effective and efficient operations.
Coordinate facilities-related activities, office vendors, service providers, and workplace support services.
Support office safety, emergency preparedness, and workplace experience initiatives that foster a productive and engaging environment.
Manage office-related budgets, purchasing activities, invoices, and expense administration as required.
Ensure meeting spaces, executive events, and workplace activities are organized, professional, and aligned with company standards.
Maintain relationships with catering, hospitality, and workplace service providers to ensure high-quality service delivery and employee satisfaction.
Identify opportunities to enhance workplace operations, visitor experiences, and overall organizational effectiveness.

Stakeholder & Relationship Management

Build and maintain strong relationships with internal and external stakeholders at all levels.
Coordinate interactions with customers, business partners, community organizations, and industry contacts as required.
Represent the President's Office with professionalism, diplomacy, and sound judgment.
Promote collaboration and effective communication across business functions.

Do you qualify?

Experience and Education Requirements:

Bachelor's degree in Business Administration, Communications, Project Management, Public Relations, or a related discipline preferred.
Minimum 3-5 years of progressive experience supporting senior executives, executive offices, or business operations.
Demonstrated experience coordinating projects, initiatives, and cross-functional activities.
Experience preparing executive presentations, reports, and professional communications.
Strong business acumen and understanding of organizational operations.
Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
A valid driver's license and access to reliable transportation are considered assets to support travel requirements associated with the role.
Advanced proficiency in Microsoft 365 applications, including Outlook, MS Teams, Word, Excel, PowerPoint, and SharePoint.
Proven ability to maintain confidentiality and exercise sound judgment in sensitive situations.

Other Skills:

Occasional evening or early morning attendance at company events, meetings, or executive functions.
Ability to thrive in a fast-paced, dynamic environment with frequently changing priorities and deadlines.
Occasional travel may be required to support business needs, including meetings, training, and other company-related activities. Travel may involve air or ground transportation.
Usually, normal office working conditions.
Physical demands include a considerable amount of time sitting and typing, using a computer (e.g., keyboard, mouse, and monitor).

The annual pay range for this position is $73,000 – $92,000

The pay offered for this role may be influenced by factors such as job location, scope of role, qualifications, education, experience, & complexity/specialization/scarcity of talent.

This position is also eligible for a performance bonus or sales commissions. ZEISS also offers robust benefits, including medical plans, retirement savings plan and paid time off.

We have amazing benefits to support you as an employee at ZEISS!

Medical
Vision
Dental
RRSP
Employee Assistance Program
Paid time off including vacation, personal, and sick days
The list goes on!

As part of our recruitment process, we currently do not use Artificial Intelligence (AI) to assess applications or make hiring decisions. This job posting is for an existing vacancy.

The above is intended to describe the general content and requirements for this job. It is not to be construed as an exhaustive statement of requirements, duties, or responsibilities. The Company reserves the right to interpret, amend, or otherwise modify, in whole or in part, any job description at any time, at its sole discretion.

Your ZEISS Recruiting Team:

Debra Ann Rybolt

As part of our recruitment process, we currently do not use Artificial Intelligence (AI) to assess applications or make hiring decisions. This job posting is for an existing vacancy.

Accommodation

ZEISS is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices. Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

Apply on zeissgroup.wd3.myworkdayjobs.com About employer

More about this job

Responsibilities

The Executive Assistant provides high-level operational and project support to the President, acting as a central coordination point for the office. Responsibilities include managing calendars, coordinating cross-functional projects, drafting executive communications, and overseeing office operations.

Requirements

Candidates should possess a bachelor's degree and 3-5 years of experience supporting senior executives. Proficiency in Microsoft 365 and strong organizational, communication, and project management skills are required.

Skills

Executive support
Project management
Calendar management
Communication
Stakeholder management
Event coordination
Microsoft 365
Organizational skills
Time management
Discretion
Business acumen
Reporting
Presentation development
Change management
Office operations

Benefits

Medical
Vision
Dental
Retirement savings plan
Employee assistance program
Paid time off

Visa sponsorship

Not detected in the job text

Hiring contact

Debra Ann Rybolt

Keywords

Executive Assistant
Project Management
Microsoft 365
Outlook
MS Teams
Word
Excel
PowerPoint
SharePoint
Stakeholder Management
Change Management
Event Planning
Corporate Communications
Business Administration
Operational Excellence
Executive Presence
Office Management
Strategic Planning
Employee Engagement
Public Relations

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Executive assistant jobs in Canada