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Added 5 days ago
Sales Executive , Ground Logistics
Omnitrans
Montreal, QC
Full-time
Omnitrans , part of a Fastfrate Group, is currently searching for a Sales Executive,Ground Logistics to join our Sales & Business development team in Montreal / Toronto.
Added 1 month ago
Sales Executive , Ground Logistics
Omnitrans
Toronto, ON
Full-time
Omnitrans , part of a Fastfrate Group, is currently searching for a Sales Executive,Ground Logistics to join our Sales & Business development team in Montreal / Toronto.
Added 3 days ago
Associate, Corporate Development
Tenstorrent
Toronto, ON
…counterparty profiles. Support investor and partner roadshows and executive meetings, including preparation, logistics, and…
Added 3 days ago
Senior Administrative Assistant
KIT Recruitment
Toronto, ON · Etobicoke, ON
$55,000 to $65,000 CAD / year
Full-time
…credentials, employee records, internal directories and interview…
Added 3 days ago
Director of Sales, Technology Delivery
Fulfillment IQ
Toronto, ON
$160,000 to $180,000 CAD / year
Full-time
Job Title: Director of Sales, Technology Delivery
Added 3 days ago
Director of Sales, Technology Delivery
Fulfillment IQ
Remote, Canada
Full-time · Remote
Job Title: Director of Sales, Technology Delivery
Added 5 days ago
Sales Account Manager (Enterprise Networking Hardware & Services) Location: Mississauga, ON (In-office, with light travel to the U.S.)
D-Link Canada
Mississauga, ON
Full-time
D-Link Systems, Inc., is a leader in enterprise networking hardware and services. We seek a dynamic Associate Sales Account Manager with 3-5 years of experience to join our growing team in…
Added 5 days ago
Field and ABM Manager
Trolley
Montreal, QC
Strategy & Playbook Development: Define Trolley’s integrated ABM and field marketing strategy from the ground up. Build repeatable playbooks for one-to-one and one-to-few campaigns,…
Added 5 days ago
Field and ABM Manager
Trolley
Halifax, NS
Strategy & Playbook Development: Define Trolley’s integrated ABM and field marketing strategy from the ground up. Build repeatable playbooks for one-to-one and one-to-few campaigns,…
Added 5 days ago
Field and ABM Manager
Trolley
Toronto, ON
Strategy & Playbook Development: Define Trolley’s integrated ABM and field marketing strategy from the ground up. Build repeatable playbooks for one-to-one and one-to-few campaigns,…
Added 5 days ago
Executive Assistant & Growth Partner
PUSH Media
Toronto, ON
$50,000 to $70,000 CAD / year
Full-time
PUSH Media is growing and looking to add an Executive Assistant & Growth Partner is a rare hybrid role designed for someone who thrives in ambiguity, leads without authority, and gets…
Added 5 days ago
Controller
MNP Executive Search & Professional Recruitment
Powell River, BC
Full-time
…automotive parts, propane distribution, tire and mechanical sales and service, powersport sales and equipment…
Added 6 days ago
Executive Associate to the Managing Director
Garrington Private Credit
Toronto, ON
Full-time
The Executive Associate to the Managing Director is a high-visibility role that reports directly to the Managing Director and works in close partnership with them on the firm's capital…
Added 9 days ago
Executive Associate to the Managing Director
Garrington Group
Toronto, ON · North York, Ontario
Full-time
The Executive Associate to the Managing Director is a high-visibility role that reports directly to the Managing Director and works in close partnership with them on the firm's capital…
Added 13 days ago
Senior Operations Coordinator
The Idea Hunter
Toronto, ON
Full-time
Own destination logistics: room blocks, ground transportation, offsite venues and excursions, meals, and delegate movement across a multi-day agenda.
Added 12 days ago
Administrative Coordinator
ICC Compliance Center Inc
Mississauga, ON
Full-time
…handling, shipping or transporting dangerous goods by air, ground or sea. Over the years, we have become a leader in providing supplies and services to dangerous goods shippers throughout…
Added 23 days ago
Director of Operations
Richardson Executive Search
Edmonton, AB
Full-time
The role requires active, on-the-ground leadership within daily operations, with responsibility for people leadership, operational planning, real-time problem solving, and performance…
Added 24 days ago
Manager, Global Events
TrendAI
Ottawa, ON
Full-time
…internal and external events, working closely with marketing, sales, leadership, partners, customers, and external agencies to deliver impactful experiences that support business…
Added 1 month ago
Junior Executive Assistant
Klass Capital
Toronto, ON
Full-time
We are looking for an organized, resourceful and detail-obsessed Junior Executive Assistant to support the Senior Executive Assistant in the day-to-day administration of the principals’…
Added 27 days ago
Executive Assistant
NBCUniversal
Toronto, ON
Full-time
We are seeking a highly organized and proactive Executive Assistant to support the VP of Sales and the EVP & General Manager for the Canadian TV Distribution business. This role is critical…
Added 1 month ago
Junior Executive Assistant
Klass
Remote, Canada
Full-time · Remote
This role works alongside and through the Senior Executive Assistant, who remains the point of contact for the principals, and assigns and oversees the responsibilities. This is a role with…
Added 1 month ago
Executive Assistant to the President
ZEISS Group
Toronto, ON
Full-time
The Executive Assistant to the President serves as a trusted partner to the President, providing high-level executive, operational, and project support that enables organizational…
Added 11 days ago
Senior Field Sales Executive
Purolator
Richmond, BC
…while building a sustainable pipeline that consistently exceeds sales targets.Success in this role requires a highly motivated, action-oriented sales professional who takes ownership of…
Added 2 months ago
Field Marketing Manager
Accord
Toronto, Ontario
Full-time
…management of our in-person event calendar - from intimate executive dinners to industry-leading revenue conferences. The role has a strong focus on intimate, high-impact experiences for…
Added 2 months ago
Head of People Operations
Edgecom Energy
Toronto, Ontario
$90,000 to $140,000 CAD / year
Full-time
This is a build role. Edgecom is hiring its first dedicated people leader to create the people function from the ground up as we grow from roughly 35 to 70 employees across 5 markets.

ZEISS Group

Executive Assistant to the President

Toronto, ON, Canada

Pay: The annual pay range for this position is $73,000 – $92,000
Job type: Full-time
Experience: Minimum 3-5 years of progressive experience supporting senior executives, executive offices, or business operations.
Posting language: English
Posted: Aug 13, 2026

Apply About employer

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Original job description

About Us:

How many companies can say they’ve been in business for over 179 years?

Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the everchanging environments in a fast-paced world, meeting it with cutting edge technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team!

What’s the role?

The Executive Assistant to the President serves as a trusted partner to the President, providing high-level executive, operational, and project support that enables organizational effectiveness and execution of key business priorities. This role acts as the central coordination point for the President's Office, ensuring alignment across stakeholders, managing initiatives, supporting executive communications, and enhancing employee engagement and workplace experiences.

Operating at the intersection of executive administration, project management, communications, and organizational coordination, the incumbent anticipates business needs, drives follow-through on critical initiatives, and fosters collaboration across the organization. The role requires exceptional judgment, discretion, executive presence, and the ability to manage multiple priorities in a dynamic environment.

The role serves as the central coordination point for the President's Office and acts as the first point of contact for guests and visitors, helping create a professional and welcoming workplace experience while supporting executive priorities and initiatives.

Sound Interesting?

Here’s what you’ll do:

Primary Duties and Responsibilities:

Executive Office Coordination

Manage the President's calendar, priorities, travel arrangements, and executive scheduling requirements.
Coordinate leadership meetings, business reviews, town halls, strategic planning sessions, and executive events.
Prepare agendas, briefing materials, presentations, meeting notes, and follow-up action plans.
Monitor and track executive commitments, ensuring timely completion of deliverables and action items.
Serve as a key liaison between the President, Executive Leadership Team, employees, customers, and external stakeholders.
Handle highly sensitive and confidential information with professionalism and discretion.
Anticipate the President's needs and proactively identify opportunities to improve effectiveness and organizational efficiency.

Project Coordination

Coordinate and support initiatives and cross-functional projects sponsored by the President and Executive Leadership Team.
Develop project plans, timelines, milestones, and progress tracking mechanisms.
Facilitate collaboration across departments to ensure alignment and timely delivery of organizational priorities.
Monitor project risks, dependencies, budgets, and resource requirements.
Prepare executive dashboards, status reports, presentations, and project updates for leadership review.
Support change management and implementation activities associated with business transformation initiatives.
Identify opportunities for process improvement and operational excellence.

Executive Communications

Draft, edit, and coordinate executive communications on behalf of the President.
Develop presentations, leadership messaging, employee communications, speeches, and briefing documents.
Support communication strategies that reinforce organizational priorities, culture, and business objectives.
Ensure consistency, professionalism, and quality across all executive communications.
Coordinate internal communication campaigns, leadership updates, and employee engagement messaging.
Create and coordinate content for corporate social media platforms, including executive announcements, employee recognition, community involvement initiatives, employer branding, and organizational milestones.
Collaborate with internal stakeholders to ensure social media content aligns with corporate messaging, brand standards, and communication objectives.
Monitor social media content calendars and support the execution of internal and external communication initiatives across digital channels.
Assist in promoting company events, culture initiatives, employee engagement activities, and corporate achievements through digital and social media channels.
Support stakeholder outreach and relationship management activities.

Employee Experience & Engagement

Coordinate employee engagement, recognition, social, and culture-building initiatives.
Organize company events, leadership forums, Lunch & Learn sessions, town halls, and employee meetings.
Manage event logistics including venue arrangements, catering, audiovisual requirements, participant communications, and onsite coordination.
Assist in planning and coordinating community involvement, volunteer, wellness, and culture-building initiatives.

Office & Workplace Operations

Support the efficient operation of the President's Office, front-office functions, and overall workplace experience.
Serve as the primary point of contact for visitors, guests, customers, vendors, and other external stakeholders, ensuring a professional, welcoming, and service-oriented experience.
Manage visitor reception, incoming calls, general inquiries, mail, courier services, and office correspondence.
Coordinate meeting room scheduling, workspace logistics, and reception area operations to support day-to-day business activities.
Plan and coordinate meeting and event logistics, including room setup, catering, food and beverage service, hospitality arrangements, audiovisual requirements, materials preparation, and post-event activities.
Manage food service and hospitality arrangements for executive meetings, customer visits, leadership sessions, training programs, town halls, and company events.
Maintain office supplies, workplace amenities, and shared office resources while ensuring cost-effective and efficient operations.
Coordinate facilities-related activities, office vendors, service providers, and workplace support services.
Support office safety, emergency preparedness, and workplace experience initiatives that foster a productive and engaging environment.
Manage office-related budgets, purchasing activities, invoices, and expense administration as required.
Ensure meeting spaces, executive events, and workplace activities are organized, professional, and aligned with company standards.
Maintain relationships with catering, hospitality, and workplace service providers to ensure high-quality service delivery and employee satisfaction.
Identify opportunities to enhance workplace operations, visitor experiences, and overall organizational effectiveness.

Stakeholder & Relationship Management

Build and maintain strong relationships with internal and external stakeholders at all levels.
Coordinate interactions with customers, business partners, community organizations, and industry contacts as required.
Represent the President's Office with professionalism, diplomacy, and sound judgment.
Promote collaboration and effective communication across business functions.

Do you qualify?

Experience and Education Requirements:

Bachelor's degree in Business Administration, Communications, Project Management, Public Relations, or a related discipline preferred.
Minimum 3-5 years of progressive experience supporting senior executives, executive offices, or business operations.
Demonstrated experience coordinating projects, initiatives, and cross-functional activities.
Experience preparing executive presentations, reports, and professional communications.
Strong business acumen and understanding of organizational operations.
Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
A valid driver's license and access to reliable transportation are considered assets to support travel requirements associated with the role.
Advanced proficiency in Microsoft 365 applications, including Outlook, MS Teams, Word, Excel, PowerPoint, and SharePoint.
Proven ability to maintain confidentiality and exercise sound judgment in sensitive situations.

Other Skills:

Occasional evening or early morning attendance at company events, meetings, or executive functions.
Ability to thrive in a fast-paced, dynamic environment with frequently changing priorities and deadlines.
Occasional travel may be required to support business needs, including meetings, training, and other company-related activities. Travel may involve air or ground transportation.
Usually, normal office working conditions.
Physical demands include a considerable amount of time sitting and typing, using a computer (e.g., keyboard, mouse, and monitor).

The annual pay range for this position is $73,000 – $92,000

The pay offered for this role may be influenced by factors such as job location, scope of role, qualifications, education, experience, & complexity/specialization/scarcity of talent.

This position is also eligible for a performance bonus or sales commissions. ZEISS also offers robust benefits, including medical plans, retirement savings plan and paid time off.

We have amazing benefits to support you as an employee at ZEISS!

Medical
Vision
Dental
RRSP
Employee Assistance Program
Paid time off including vacation, personal, and sick days
The list goes on!

As part of our recruitment process, we currently do not use Artificial Intelligence (AI) to assess applications or make hiring decisions. This job posting is for an existing vacancy.

The above is intended to describe the general content and requirements for this job. It is not to be construed as an exhaustive statement of requirements, duties, or responsibilities. The Company reserves the right to interpret, amend, or otherwise modify, in whole or in part, any job description at any time, at its sole discretion.

Your ZEISS Recruiting Team:

Debra Ann Rybolt

As part of our recruitment process, we currently do not use Artificial Intelligence (AI) to assess applications or make hiring decisions. This job posting is for an existing vacancy.

Accommodation

ZEISS is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices. Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides high-level operational and project support to the President, acting as a central coordination point for the office. Responsibilities include managing calendars, coordinating cross-functional projects, drafting executive communications, and overseeing office operations.

Requirements

Candidates should possess a bachelor's degree and 3-5 years of experience supporting senior executives. Proficiency in Microsoft 365 and strong organizational, communication, and project management skills are required.

Skills

Executive support
Project management
Calendar management
Communication
Stakeholder management
Event coordination
Microsoft 365
Organizational skills
Time management
Discretion
Business acumen
Reporting
Presentation development
Change management
Office operations

Benefits

Medical
Vision
Dental
Retirement savings plan
Employee assistance program
Paid time off

Visa sponsorship

Not detected in the job text

Hiring contact

Debra Ann Rybolt

Keywords

Executive Assistant
Project Management
Microsoft 365
Outlook
MS Teams
Word
Excel
PowerPoint
SharePoint
Stakeholder Management
Change Management
Event Planning
Corporate Communications
Business Administration
Operational Excellence
Executive Presence
Office Management
Strategic Planning
Employee Engagement
Public Relations

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