Executive assistant jobs in Mississauga, ON and nearby

Within 25 km

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Added 1 month ago
CI
Executive Assistant, Infrastructure
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As Executive Assistant, Infrastructure, you will provide day-to-day administrative support to senior leaders and the broader team, helping them operate effectively in a fast-paced, global…
Added 1 month ago
LE
CEO Office - Executive Administrative Assistant
Laurentis Energy Partners
Oakville, ON
- Full-time
…operation of the President's office and senior leadership team. The Executive Assistant plays a key role in managing schedules, coordinating communications, supporting strategic…
Added 1 month ago
LC
Executive Assistant
Loblaw Companies Limited
Brampton, ON
- Full-time
Reporting to the Vice President, Market Franchise, the Executive Assistant will support a fast-paced, national business. You will proactively manage a busy and complex calendar and travel…
Added 1 month ago
ZI
Executive Assistant
ZenaTech Inc.
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
We are seeking a proactive, detail-oriented Executive Assistant to support the Vice President of Investor Relations & Corporate Development. This is a high-visibility role at the…
Added 1 month ago
Executive Assistant
Scotiabank
Toronto, ON
As an Executive Assistant you will provide administrative support to three Vice Presidents in the Office of the Global Wealth Transformation & Growth Strategy team. You will be responsible…
Added 1 month ago
C/
Senior Legal Counsel and Assistant Corporate Secretary
CIRO / OCRI
Toronto, ON
- Full-time
Reporting to the General Counsel, the Senior Legal Counsel & Assistant Corporate Secretary plays a pivotal role in the seamless execution of CIRO’s governance framework by ensuring the…
Added 1 month ago
CI
Executive Assistant, Infrastructure
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As Executive Assistant, Infrastructure, you will provide day-to-day administrative support to senior leaders and the broader team, helping them operate effectively in a fast-paced, global…
Added 1 month ago
R
Executive Assistant
RBC
Toronto, ON
- Full-time
As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events…
Added 1 month ago
YU
Executive Assistant
York University
Toronto, ON
- Full-time
…departments.Working within a fast-paced and dynamic environment, the Executive Assistant provides professional, confidential and proactive support to the Vice Provost Students, Assistant…
Added 1 month ago
FC
Executive Assistant II, Corporate Finance
FTI Consulting
Toronto, ON
- Full-time
The Executive Assistant II is responsible for providing administrative support for multiple senior leaders in our Corporate Finance and Restructuring segment.
Added 1 month ago
RB
Executive Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events…
Added 1 month ago
A
Executive Support - Senior Executive Assistant/Executive Assistant
Aritzia
Toronto, ON
- Full-time
Aritzia is growing and our Executive Support team is growing with it. This is a unique opportunity to be part of the team behind Aritzia’s Executives - directly enabling their efficiency,…
Added 1 month ago
MG
Executive Assistant
Maxxit Group
Toronto, ON
- Full-time
This role will require 5 days per week on site at the Toronto Office
Added 1 month ago
S
Executive Assistant
Stifel
Toronto, ON
- $75,000 to $85,000 CAD / year
- Full-time
Stifel Canada is looking for a highly motivated full-time Investment Banking Executive Assistant to provide high-level administrative support and customer service to the Head of Investment…
Added 1 month ago
C
Executive Assistant
CN
Toronto, ON
- Full-time
Added 1 month ago
'
Executive Assistant- Contract
''
Toronto, ON
- Full-time
- Temporary
Position Title: Executive Assistant- Contract
Added 1 month ago
CG
Executive Assistant – Equity Research
Canaccord Genuity Group Inc.
Toronto, ON
- Full-time
Our Canadian operation, Canaccord Genuity Corp., is currently looking for an experienced Executive Assistant to join the equity research team in Toronto. The successful candidate will be a…
Added 1 month ago
AH
Executive Assistant
Acclaim Health
Oakville, ON
- Full-time
We are currently looking for an experienced Executive Assistant to the Chief Executive Officer to join our team. This role is an integral member of our team and focuses on operational…
Added 1 month ago
Executive Assistant - Corporate Affairs
Hydro One Networks Inc
Toronto, ON
We are seeking a highly organized, proactive Administrative Assistant to support the three directors that lead our Communications, Marketing and Research and Insights teams in a fast-paced,…
Added 1 month ago
Sr. Executive Assistant
Viral Nation Inc.
Toronto, ON
Viral Nation is looking for an energetic, dynamic, proactive individual to join the team. The Sr. Executive Assistant will assist with day-to-day coordination, critical tasks and project…
Added 1 month ago
VN
Sr. Executive Assistant
Viral Nation
Toronto, ON
- Full-time
Viral Nation is looking for an energetic, dynamic, proactive individual to join the team. The Sr. Executive Assistant will assist with day-to-day coordination, critical tasks and project…
Added 1 month ago
BC
EXECUTIVE ASSISTANT/OFFICE ADMINISTRATOR
BST Canada Ltd
Toronto, ON
- Full-time
Champagne Centre is seeking an organized and dependable Executive Assistant/Office Administrator to provide administrative support to the President while coordinating the day-to-day…
Added 1 month ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON
- $85,000 to $90,000 CAD / year
- Full-time
This a HYBRID role and you will be required to work in the office two days per week
Added 1 month ago
K
Executive Assistant
Kinectrics
Toronto, ON
- Full-time
This is an onsite role and 5 days per week is required to work from 800 Kipling Avenue, Toronto, Ontario location
Added 1 month ago
OT
Senior Executive Assistant
Ontario Teachers' Pension Plan
Toronto, ON
- Full-time
Supporting two Senior Managing Directors, the Senior Executive Assistant (SEA) provides proactive, high-level executive support to the leaders of Sustainable Investing and Global Strategy…

ZenaTech Inc.

Executive Assistant

Toronto, ON, Canada

$60,000 to $70,000 CAD / year · Full-time

Apply on LinkedIn About employer

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Job details

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Experience: 2–5 years of experience as an Executive Assistant or senior administrative professional, ideally supporting a VP, Director, or senior leader.
Posting language: English
Posted: Oct 7, 2026

Original job description

About Us:

ZenaTech, Inc. is a Nasdaq-listed emerging technology company focused on AI drone, Drone as a Service (DaaS), and Enterprise SaaS solutions for mission-critical applications for business and governments. We are dedicated to pushing the boundaries of drones to streamline legacy processes across various industries including defense, agriculture, and warehouse and logistics. We focus on applications including inspections, security, inventory management, environmental monitoring, border control, land surveys, and precision agriculture improving crop yields.

This position is onsite 5 days a week at our 250 University Office and is not offered hybrid or remote

Job Overview:

We are seeking a proactive, detail-oriented Executive Assistant to support the Vice President of Investor Relations & Corporate Development. This is a high-visibility role at the intersection of executive support and the company's public-market communications, requiring discretion, professionalism, and comfort operating in a fast-paced, confidential environment. The successful candidate will manage the VP's calendar and investor-facing scheduling, coordinate communications with shareholders, analysts, and external partners, and provide day-to-day administrative support that keeps the IR and Corporate Development function running smoothly.

Key Responsibilities:

Manage complex, frequently changing calendars for the VP, including scheduling investor meetings, analyst calls, board and committee meetings, and internal leadership sessions across multiple time zones.
Coordinate logistics for investor-facing engagements, including earnings calls, investor conferences, roadshows, and one-on-one investor/analyst meetings (travel, materials, briefing documents, and follow-up).
Serve as a primary point of contact for shareholders, analysts, and external stakeholders reaching out to the VP's office, triaging inquiries and routing time-sensitive requests appropriately.
Prepare, format, and proofread correspondence, presentations, and briefing materials, including investor updates, board materials, and internal memos, ensuring accuracy and consistency.
Support coordination around quarterly earnings releases and other market-moving announcements, working closely with Finance, Legal, and Communications on scheduling and logistics (not drafting disclosure content).
Maintain and organize confidential files, contact databases (e.g., investor/analyst CRM or contact lists), and corporate development deal-related documentation with a high standard of discretion.
Process expense reports, invoices, and department budget tracking as needed.
Arrange domestic and international travel, including detailed itineraries for investor roadshows and conferences.
Assist with the planning and execution of internal meetings, town halls, and offsite leadership sessions.
Provide backup administrative support to other members of the Corporate Development team as needed.

Qualifications:

2–5 years of experience as an Executive Assistant or senior administrative professional, ideally supporting a VP, Director, or senior leader.
Exposure to investor relations, corporate development, or capital markets functions is a strong asset, but not required.
Demonstrated ability to handle confidential and market-sensitive information with sound judgment and discretion.
Excellent written and verbal communication skills, with a professional, polished manner when liaising with external investors and senior stakeholders.
Strong organizational skills with the ability to manage competing priorities and shifting deadlines, particularly around quarterly reporting periods.
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with investor/CRM databases is an asset.
Post-secondary education in business administration, communications, finance, or a related field is preferred.
Comfortable working in a fast-paced, deadline-driven environment, with flexibility to support occasional off-hours needs around earnings releases or major announcements.

Why Join Us?

Opportunity to work on cutting-edge drone technology and AI-driven innovations in a fast growth company with outstanding personal growth potential. Play a pivotal role in shaping the future of drones across multiple industries in a collaborative work environment with a mission-driven team. If you are a forward-thinking professional passionate about driving innovation and building high-impact partnerships, we invite you to apply and be part of our groundbreaking journey.

Artificial Intelligence

We use artificial intelligence to review and screen applications and materials. However, every candidate we move forward with is reviewed and selected, and all final hiring decisions are made, by a member of our hiring team.

“We are an equal opportunity employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status.”

This posting is for an existing vacancy.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage the Vice President’s calendar, investor-facing engagements, communications, travel, and administrative operations, including support for earnings events and corporate development activities. Prepare and organize confidential materials and records, coordinate meetings and logistics across teams, and provide backup administrative support as needed.

Requirements

Candidates should have 2–5 years of executive or senior administrative support experience, strong communication and organizational skills, and sound judgment when handling confidential or market-sensitive information. Advanced Microsoft Office proficiency is required; investor relations or capital markets exposure, CRM familiarity, and post-secondary education in a related field are preferred or considered assets.

Skills

Calendar Management
Investor Relations Coordination
Meeting and Event Logistics
Stakeholder Communication
Document Preparation and Proofreading
Confidential Information Handling
Contact Database Management
Expense Reporting
Budget Tracking
Travel Coordination
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Time Management
Organizational Skills

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Investor Relations
Corporate Development
Capital Markets
Shareholders
Analysts
Investor Conferences
Roadshows
Earnings Calls
Quarterly Earnings Releases
Market-Sensitive Information
Board Materials
Briefing Documents
Investor CRM
Microsoft Office
Outlook
Word
Excel
PowerPoint
Expense Reports
Invoices
Budget Tracking
Travel Itineraries
Time Zones
AI Drones
Drone as a Service
Enterprise SaaS
Nasdaq

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