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Added 7 mins ago
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Added 1 hour ago
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Executive Assistant
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Toronto, ON
- $60,000 to $70,000 CAD / year
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Manage complex, frequently changing calendars for the VP, including scheduling investor meetings, analyst calls, board and committee meetings, and internal leadership sessions across…
Added 1 hour ago
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ZenaTech Inc.

Executive Assistant

Toronto, ON, Canada

$60,000 to $70,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 6, 2026
Experience: 2–5 years of experience as an Executive Assistant or senior administrative professional, ideally supporting a VP, Director, or senior leader.
Posting language: English
Posted: Oct 7, 2026

Original job description

About Us:

ZenaTech, Inc. is a Nasdaq-listed emerging technology company focused on AI drone, Drone as a Service (DaaS), and Enterprise SaaS solutions for mission-critical applications for business and governments. We are dedicated to pushing the boundaries of drones to streamline legacy processes across various industries including defense, agriculture, and warehouse and logistics. We focus on applications including inspections, security, inventory management, environmental monitoring, border control, land surveys, and precision agriculture improving crop yields.

This position is onsite 5 days a week at our 250 University Office and is not offered hybrid or remote

Job Overview:

We are seeking a proactive, detail-oriented Executive Assistant to support the Vice President of Investor Relations & Corporate Development. This is a high-visibility role at the intersection of executive support and the company's public-market communications, requiring discretion, professionalism, and comfort operating in a fast-paced, confidential environment. The successful candidate will manage the VP's calendar and investor-facing scheduling, coordinate communications with shareholders, analysts, and external partners, and provide day-to-day administrative support that keeps the IR and Corporate Development function running smoothly.

Key Responsibilities:

Manage complex, frequently changing calendars for the VP, including scheduling investor meetings, analyst calls, board and committee meetings, and internal leadership sessions across multiple time zones.
Coordinate logistics for investor-facing engagements, including earnings calls, investor conferences, roadshows, and one-on-one investor/analyst meetings (travel, materials, briefing documents, and follow-up).
Serve as a primary point of contact for shareholders, analysts, and external stakeholders reaching out to the VP's office, triaging inquiries and routing time-sensitive requests appropriately.
Prepare, format, and proofread correspondence, presentations, and briefing materials, including investor updates, board materials, and internal memos, ensuring accuracy and consistency.
Support coordination around quarterly earnings releases and other market-moving announcements, working closely with Finance, Legal, and Communications on scheduling and logistics (not drafting disclosure content).
Maintain and organize confidential files, contact databases (e.g., investor/analyst CRM or contact lists), and corporate development deal-related documentation with a high standard of discretion.
Process expense reports, invoices, and department budget tracking as needed.
Arrange domestic and international travel, including detailed itineraries for investor roadshows and conferences.
Assist with the planning and execution of internal meetings, town halls, and offsite leadership sessions.
Provide backup administrative support to other members of the Corporate Development team as needed.

Qualifications:

2–5 years of experience as an Executive Assistant or senior administrative professional, ideally supporting a VP, Director, or senior leader.
Exposure to investor relations, corporate development, or capital markets functions is a strong asset, but not required.
Demonstrated ability to handle confidential and market-sensitive information with sound judgment and discretion.
Excellent written and verbal communication skills, with a professional, polished manner when liaising with external investors and senior stakeholders.
Strong organizational skills with the ability to manage competing priorities and shifting deadlines, particularly around quarterly reporting periods.
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with investor/CRM databases is an asset.
Post-secondary education in business administration, communications, finance, or a related field is preferred.
Comfortable working in a fast-paced, deadline-driven environment, with flexibility to support occasional off-hours needs around earnings releases or major announcements.

Why Join Us?

Opportunity to work on cutting-edge drone technology and AI-driven innovations in a fast growth company with outstanding personal growth potential. Play a pivotal role in shaping the future of drones across multiple industries in a collaborative work environment with a mission-driven team. If you are a forward-thinking professional passionate about driving innovation and building high-impact partnerships, we invite you to apply and be part of our groundbreaking journey.

Artificial Intelligence

We use artificial intelligence to review and screen applications and materials. However, every candidate we move forward with is reviewed and selected, and all final hiring decisions are made, by a member of our hiring team.

“We are an equal opportunity employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status.”

This posting is for an existing vacancy.

Apply About employer

More about this job

Responsibilities

Manage the Vice President’s calendar, investor-facing engagements, communications, travel, and administrative operations, including support for earnings events and corporate development activities. Prepare and organize confidential materials and records, coordinate meetings and logistics across teams, and provide backup administrative support as needed.

Requirements

Candidates should have 2–5 years of executive or senior administrative support experience, strong communication and organizational skills, and sound judgment when handling confidential or market-sensitive information. Advanced Microsoft Office proficiency is required; investor relations or capital markets exposure, CRM familiarity, and post-secondary education in a related field are preferred or considered assets.

Skills

Calendar Management
Investor Relations Coordination
Meeting and Event Logistics
Stakeholder Communication
Document Preparation and Proofreading
Confidential Information Handling
Contact Database Management
Expense Reporting
Budget Tracking
Travel Coordination
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Time Management
Organizational Skills

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Investor Relations
Corporate Development
Capital Markets
Shareholders
Analysts
Investor Conferences
Roadshows
Earnings Calls
Quarterly Earnings Releases
Market-Sensitive Information
Board Materials
Briefing Documents
Investor CRM
Microsoft Office
Outlook
Word
Excel
PowerPoint
Expense Reports
Invoices
Budget Tracking
Travel Itineraries
Time Zones
AI Drones
Drone as a Service
Enterprise SaaS
Nasdaq

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