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Added 22 mins ago
MR
Research Assistant 3, Youth Transitions Study (Graduate Lead / PAR & Photovoice)
Mount Royal University
Calgary, AB
- Part-time
…Communications, Health, Community & Education, and Science & Technology. With over 74% of its student body drawn from the local area, Mount Royal University primarily serves Calgary and its…
Added 22 mins ago
OC
Senior Specialist – Serialization Operations Americas/Spécialiste principal(e) – Opérations de Sérialisation, Amériques
Organon Canada
Kirkland, QC
- Full-time
Collaborate with Business Technology (BT) to support serialization activities, ensuring system accuracy, data integrity, and compliance with traceability requirements
Added 22 mins ago
BR
Planbook Designer (Architectural Technologist)
Brookfield Residential
Calgary, AB
- Full-time
…management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures - we are…
Added 22 mins ago
C
Manager Operating Practices
CPKC
Calgary, AB
- Full-time
…initiatives that enhance safety, reduce operational risk, and support business performance. Working closely with senior leaders and cross-functional partners, the Manager Operating…
Added 22 mins ago
S
Project Manager II
Septodont
Cambridge, ON
- Full-time
…Microbiology, Regulatory Affairs, Environment/Health/Safety, Logistics & Supply Chain,…
Added 22 mins ago
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Procurement Specialist
Celgard
Port Colborne, ON · ABSCA – Port Colborne Plant
- Full-time
…constructing a new lithium battery separator manufacturing facility to support increasing North American…
Added 22 mins ago
FM
Label Production Manager
Federal Mfg
Mississauga, ON · CA ON Mississauga
- Full-time
Lead, mentor and develop press operators and production support staff.
Added 22 mins ago
ZF
Plant Accountant
ZF Foxconn Chassis Modules
Windsor, ON
- Full-time
Join our dynamic growth journey with ZF-Foxconn Chassis Modules (ZFFCN), a global leader in assembly and logistics services for the automotive industry. With 30 years of excellence and 25…
Added 22 mins ago
ZF
Manufacturing Engineering
ZF Foxconn Chassis Modules
Windsor, ON
- Full-time
Primary responsibility is to maintain and support the production lines while directing Maintenance personnel. This includes but is not limited to: PLC and robot programming &…
Added 42 mins ago
KD
Warehouse Associate I
Keurig Dr Pepper
Coquitlam, BC
- $41,900 to $56,056 CAD / year
- Full-time
…empower our team to grow and develop. We offer robust benefits to support your health and wellness as well as your personal and financial well-being. We also provide employee programs…
Added 42 mins ago
A
Business Coordinator, Underwriting and Sales Support - 14 Month Term
ATB
Calgary, AB
- Full-time
Plan and execute meeting logistics for internal and external events, handling agenda preparation, venue selection, vendor management, and on-site support.
Added 42 mins ago
W
Senior Civil Engineer
Worley
Vancouver, BC
- Full-time
…Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable…
Added 42 mins ago
BS
Supply Chain Associate, Co-op/New Grad
Boston Scientific
Mississauga, ON
- Full-time
…the Supply Chain department with overseeing systems, process support, report creation, based on business requirements. This position will provide operational and administrative support to…
Added 57 mins ago
FB
Produce Clerk - Part Time
Food Basics
Listowel, ON
- Part-time
…job boards we use incorporate artificial intelligence (AI) technology to assist in screening, assessing, or selecting applicants for positions. The use of AI helps us efficiently review the…
Added 57 mins ago
H
Bilingual Driver Administrator - FAP
Holman
Calgary, AB · Mississauga, ON · Holman - Mississauga
- $54,610 to $77,825 CAD / year
- Full-time
…manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the…
Added 57 mins ago
Administrative Assistant
Nestle Operational Services Worldwide SA
Toronto, ON
As an Administrative Assistant, you will provide comprehensive support to the BEO of Nestle Professional and Vice President, IT & Digital and their leadership teams. This position requires…
Added 57 mins ago
E
Warehouse and Production Manager
Emerson
Elmira, ON
- Full-time
Control and support production operations by developing production plans, scheduling and assigning personnel, establishing priorities, monitoring progress, revising schedules as needed,…
Added 57 mins ago
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API / National Board Inspector
Echo NDE
Rocky View No 44, AB · Rocky View County, AB
- Full-time
…and a high-quality product, we strive to offer leading edge technology and our team of technicians are driven to provide the highest quality…
Added 1 hour ago
LS
inventory control clerk
Lanteigne Sports
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- Full-time
Added 1 hour ago
Service Lead Technician Special Operations, Major Correctives - Canada (mf/d)
Nordex Group
AB
Support material planning, inventory management, procurement, and logistics associated with major corrective activities.
Added 1 hour ago
C
Office Manager & Security Coordinator
Cohere
Ottawa, ON
- $115,000 to $140,000 CAD / year
- Full-time
Provide on-site support for off-sites and events as needed, collaborating with hosting teams on security, access, onboarding, and guest logistics
Added 1 hour ago
CR
Licensed Real Estate Assistant
CoCalibrate Real Estate Solutions
Vancouver, BC
- Full-time
…Assistant to provide dedicated administrative and transaction support. This is an ideal opportunity for someone who enjoys the operational side of real estate and is looking for a stable,…
Added 1 hour ago
MM
Continous Imrovement Engineer
Modine Manufacturing Company
Calgary, AB
- Full-time
…Our Climate Solutions and Performance Technologies segments support our purpose by improving air quality, reducing energy and water consumption, lowering harmful emissions and enabling…
Added 1 hour ago
BC
Rental Technician Edmonton, AB
BearCom Canada
AB · Edmonton, AB
- Full-time
…Together, BearCom and Stone Security deliver communication, technology, and security solutions that help organizations operate safely, efficiently, and effectively – offering customers…
Added 1 hour ago
AF
Administrative Assistant
Alberta-Pacific Forest Industries Inc.
St. Albert, AB
- Part-time
…responsible for providing administrative and office management support to Senior Executive Assistants, ensuring seamless day-to-day operations. This role is responsible for assisting with…

ZenaTech Inc.

Executive Assistant

Toronto, ON, Canada

$60,000 to $70,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 6, 2026
Experience: 2–5 years of experience as an Executive Assistant or senior administrative professional, ideally supporting a VP, Director, or senior leader.
Posting language: English
Posted: Oct 7, 2026

Original job description

About Us:

ZenaTech, Inc. is a Nasdaq-listed emerging technology company focused on AI drone, Drone as a Service (DaaS), and Enterprise SaaS solutions for mission-critical applications for business and governments. We are dedicated to pushing the boundaries of drones to streamline legacy processes across various industries including defense, agriculture, and warehouse and logistics. We focus on applications including inspections, security, inventory management, environmental monitoring, border control, land surveys, and precision agriculture improving crop yields.

This position is onsite 5 days a week at our 250 University Office and is not offered hybrid or remote

Job Overview:

We are seeking a proactive, detail-oriented Executive Assistant to support the Vice President of Investor Relations & Corporate Development. This is a high-visibility role at the intersection of executive support and the company's public-market communications, requiring discretion, professionalism, and comfort operating in a fast-paced, confidential environment. The successful candidate will manage the VP's calendar and investor-facing scheduling, coordinate communications with shareholders, analysts, and external partners, and provide day-to-day administrative support that keeps the IR and Corporate Development function running smoothly.

Key Responsibilities:

Manage complex, frequently changing calendars for the VP, including scheduling investor meetings, analyst calls, board and committee meetings, and internal leadership sessions across multiple time zones.
Coordinate logistics for investor-facing engagements, including earnings calls, investor conferences, roadshows, and one-on-one investor/analyst meetings (travel, materials, briefing documents, and follow-up).
Serve as a primary point of contact for shareholders, analysts, and external stakeholders reaching out to the VP's office, triaging inquiries and routing time-sensitive requests appropriately.
Prepare, format, and proofread correspondence, presentations, and briefing materials, including investor updates, board materials, and internal memos, ensuring accuracy and consistency.
Support coordination around quarterly earnings releases and other market-moving announcements, working closely with Finance, Legal, and Communications on scheduling and logistics (not drafting disclosure content).
Maintain and organize confidential files, contact databases (e.g., investor/analyst CRM or contact lists), and corporate development deal-related documentation with a high standard of discretion.
Process expense reports, invoices, and department budget tracking as needed.
Arrange domestic and international travel, including detailed itineraries for investor roadshows and conferences.
Assist with the planning and execution of internal meetings, town halls, and offsite leadership sessions.
Provide backup administrative support to other members of the Corporate Development team as needed.

Qualifications:

2–5 years of experience as an Executive Assistant or senior administrative professional, ideally supporting a VP, Director, or senior leader.
Exposure to investor relations, corporate development, or capital markets functions is a strong asset, but not required.
Demonstrated ability to handle confidential and market-sensitive information with sound judgment and discretion.
Excellent written and verbal communication skills, with a professional, polished manner when liaising with external investors and senior stakeholders.
Strong organizational skills with the ability to manage competing priorities and shifting deadlines, particularly around quarterly reporting periods.
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with investor/CRM databases is an asset.
Post-secondary education in business administration, communications, finance, or a related field is preferred.
Comfortable working in a fast-paced, deadline-driven environment, with flexibility to support occasional off-hours needs around earnings releases or major announcements.

Why Join Us?

Opportunity to work on cutting-edge drone technology and AI-driven innovations in a fast growth company with outstanding personal growth potential. Play a pivotal role in shaping the future of drones across multiple industries in a collaborative work environment with a mission-driven team. If you are a forward-thinking professional passionate about driving innovation and building high-impact partnerships, we invite you to apply and be part of our groundbreaking journey.

Artificial Intelligence

We use artificial intelligence to review and screen applications and materials. However, every candidate we move forward with is reviewed and selected, and all final hiring decisions are made, by a member of our hiring team.

“We are an equal opportunity employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status.”

This posting is for an existing vacancy.

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More about this job

Responsibilities

Manage the Vice President’s calendar, investor-facing engagements, communications, travel, and administrative operations, including support for earnings events and corporate development activities. Prepare and organize confidential materials and records, coordinate meetings and logistics across teams, and provide backup administrative support as needed.

Requirements

Candidates should have 2–5 years of executive or senior administrative support experience, strong communication and organizational skills, and sound judgment when handling confidential or market-sensitive information. Advanced Microsoft Office proficiency is required; investor relations or capital markets exposure, CRM familiarity, and post-secondary education in a related field are preferred or considered assets.

Skills

Calendar Management
Investor Relations Coordination
Meeting and Event Logistics
Stakeholder Communication
Document Preparation and Proofreading
Confidential Information Handling
Contact Database Management
Expense Reporting
Budget Tracking
Travel Coordination
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Time Management
Organizational Skills

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Investor Relations
Corporate Development
Capital Markets
Shareholders
Analysts
Investor Conferences
Roadshows
Earnings Calls
Quarterly Earnings Releases
Market-Sensitive Information
Board Materials
Briefing Documents
Investor CRM
Microsoft Office
Outlook
Word
Excel
PowerPoint
Expense Reports
Invoices
Budget Tracking
Travel Itineraries
Time Zones
AI Drones
Drone as a Service
Enterprise SaaS
Nasdaq

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