Office Manager

We are seeking an organized and proactive Office Manager to oversee day-to-day operations at our Halifax office. This role combines administrative leadership with hands-on project coordination and bookkeeping, making it ideal for someone who thrives on keeping a busy office running smoothly while also managing financial records and cross-functional projects.

Key Responsibilities

Office & Administrative Management

• Oversee daily office operations, general administration (scheduling, incoming calls, and serving as a liaison between clients and the company) ensuring a well-organized, efficient, and welcoming workplace.
• Manage office supplies, vendor relationships, and facility/equipment maintenance
• Develop and maintain office policies and procedures
• Act as the main point of contact for internal staff and external visitors/vendors

Project Coordination

• Plan, coordinate, and track internal projects and initiatives from start to finish
• Manage timelines, budgets, and deliverables across departments
• Facilitate communication between teams to keep projects on schedule
• Identify risks or bottlenecks and proactively resolve them
• Experience and knowledge with construction industry related projects

Bookkeeping & Financial Administration

• Manage day-to-day bookkeeping, including accounts payable/receivable, invoices, and expense tracking
• Reconcile bank and credit card statements
• Prepare basic financial reports and support month-end/year-end close processes
• Liaise with external accountants or bookkeepers as needed
• Process payroll or coordinate with payroll providers

Team & Communication Support

• Support HR-related administrative tasks (onboarding, scheduling, record-keeping)
• Prepare correspondence, reports, and presentations as needed

Qualifications

• 3+ years of experience in office management, administration, or a related role
• Demonstrated project management experience (formal certification like PMP or CAPM is an asset, not required)
• Experience with database software
• Proven bookkeeping experience (experience with QuickBooks, Xero, or similar software is an asset)
• Strong organizational and multitasking skills with high attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office/Google Workspace
• Ability to work independently and exercise sound judgment
• Post-secondary education in business administration, accounting, or a related field is an asset

What We Offer

• Competitive salary: based on experience
• Health and dental benefits
• Opportunities for professional development
• A collaborative and supportive team environment
• Based in Dartmouth, NS