Office administrator jobs in Canada (1,435 jobs)

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 9, 2026

Hiring at a glance

View jobs

Open jobs: 1,435
Employers: 1,036

Advertised starting pay

Average starting payCAD / hour: $31.64Across 279 listings
Average starting payCAD / year: $63,625Across 146 listings
Average starting payCAD / month: $4,710Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%5 listings
Hybrid: 10%139 listings
On-site: 90%1,286 listings

Not specified: <1% (5 listings)

Employers hiring include 123Dentist (32), Brandt Group of Companies (18), Quantum Management Services Ltd. (17).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Added 25 days ago
1
Office Manager - Wharncliffe Family Dental
123Dentist
London, ON
- $60,000 to $70,000 CAD / year
- Full-time
The team at Wharncliffe Family Dental located in London, ON are looking for a passionate, hard-working Office Manager on a full-time basis.
Added 26 days ago
F
Office Administrator [PM Shift]
Factor_
Calgary, AB
- Full-time
We’re hiring an Office Administrator to support our ready-to-eat facility (Factor) in Calgary. In this role, you will organize/coordinate office procedures and support the office with high…
Added 26 days ago
VC
Office Administrator
Vomela Commercial Group
Delta, BC
- Full-time
Added 26 days ago
CC
Office Manager | Idylwyld Drive
Cactus Club Cafe
Saskatoon, SK
- Internship
We are currently recruiting for a Part-Time Office Manager to work at our Saskatoon location on Saturday and Sunday with flexible weekday availability (for approximately 15-20 hours a week).
Added 26 days ago
NG
Mine Administrative Coordinator
New Gold Inc.
Emo, ON
- Full-time
Added 26 days ago
KT
office administrator
Keen Transport & Logistics Inc.
Winnipeg, MB
- Full-time
Added 26 days ago
SF
Finance & Administrative Coordinator
Simon Fraser University
Surrey, BC
- Full-time
Added 26 days ago
MG
Bilingual Client and Office Administrator - Montreal
Maplesoft Group, an SEB Company
Montreal, QC
- Full-time
Job Title: Bilingual Client and Office Administrator - Montreal
Added 26 days ago
W
Administrative Coordinator (Case Management Services)
WorkSafeBC
Richmond, BC
- $65,476 to $79,553 CAD / year
- Full-time
…Case Management Services at WorkSafeBC in our Richmond head…
Added 26 days ago
BP
Administrative Coordinator
Binx Professional Cleaning
North Bay, ON
- $20 to $25 CAD / hour
- Full-time
Added 26 days ago
F
Office Administrator
FixOnto
Oakville, ON
- Full-time
Office Administrator & Customer Service Coordinator
Added 26 days ago
KR
Office Manager
KAS Recruitment
Delta, BC
- $65,000 to $75,000 CAD / year
- Full-time
…has over 20 skilled technicians in the field and a tight-knit office crew. They live by a high-performance culture that values continuous learning, zero corporate stuffiness, and absolute…
Added 26 days ago
L
Project Management Office Coordinator (PMO)
Lemay
Montreal, QC
- Full-time
Added 26 days ago
V
Office Administrator
Vomela
Delta, BC
- Full-time
Added 26 days ago
JC
Private Equity Fund Administration Analyst
JPMorgan Chase & Co.
Toronto, ON
- Full-time
Added 26 days ago
MD
Finance Administrative Officer
Mechatronic Design Solutions
Ottawa, ON
- Full-time
Added 26 days ago
TP
Office Manager
TDS Personnel
Vaughan, ON
- $80,000 to $90,000 CAD / year
- Full-time
Our client is seeking an Office Manager to join their team. In this role, you will serve as the heartbeat of the corporate office, managing daily facilities, administration, and…
Added 26 days ago
LH
FRONT OFFICE MANAGER
Lais Hotel Properties L
Niagara-on-the-Lake, ON
- $57,000 to $65,000 CAD / year
Vintage Hotels & Niagara’s Finest Hotels is currently seeking a Front Office Manager to join our growing team! This is a great opportunity that can provide flexibility, valuable work…
Added 26 days ago
V
Office Administrator
Vomela
Delta, BC
- Full-time
Added 26 days ago
L
Project Management Office Coordinator (PMO)
Lemay
Montreal, QC
- Full-time
Added 26 days ago
Office Administrator [PM Shift]
HelloFresh
Calgary, AB
We’re hiring an Office Administrator to support our ready-to-eat facility (Factor) in Calgary. In this role, you will organize/coordinate office procedures and support the office with high…
Added 26 days ago
A
Back Office Administrator
Altis
Markham, ON
- $24 to $27 CAD / hour
- Contract
Are you detail-oriented, organized, and looking to build your experience in financial services? We're seeking two Back Office Administrators to join a collaborative wealth management…
Added 26 days ago
ZR
Office Administrator
Zeno Renewables
Calgary, AB
- Full-time
Zeno Renewables Inc. | Calgary, Alberta | Full-time, in-office
Added 26 days ago
UT
AGENT ADMINISTRATIF CL.1-ADMINISTRATIVE AGENT CL.1
Ungava Tulattavik Health Center
Kuujjuaq, QC
- Full-time
Added 26 days ago
UT
AGENT ADMINISTRATIF CL.3-ADMINISTRATIVE AGENT CL.3
Ungava Tulattavik Health Center
Kuujjuaq, QC
- Full-time

Zeno Renewables

Office Administrator

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Experience: 2+ years of office administration or coordination experience, ideally in a fast-paced, multi-department environment
Posting language: English
Posted: Oct 13, 2026

Original job description

Office Administrator

Zeno Renewables Inc. | Calgary, Alberta | Full-time, in-office

About Zeno Renewables

Zeno Renewables is an Alberta-based solar installation company serving residential and commercial customers across the province, with commercial operations extending into Ontario as well. Over the past 11 years we have completed more than 5,500 installations and deployed over 50MW of solar capacity. Our team brings together sales, marketing, finance, licensed electricians, project managers, and field contractors to take projects from first call through to final commissioning.

Position Summary

We're hiring an Office Administrator to be the operational backbone of our Calgary office. This person keeps our day-to-day office running smoothly, supports our HR and finance teams with administrative tasks, coordinates our vehicle fleet and business licensing, and provides hands-on support to our marketing department. The role reports to the CEO and works closely with every department in the company.

We recently brought on an AI-assisted call service to help manage inbound call volume on our sales line. The Office Administrator remains responsible for the phone line and for entering leads into HubSpot, and will work alongside this tool rather than being replaced by it.

Not everything on this list happens every day. Licensing renewals, fleet administration, and most marketing support tasks come up periodically or as needed rather than on a constant basis, so the day-to-day workload centres on reception, HR support, finance entry, and lead and referral tracking, with the other items layered in as they arise.

Key Responsibilities

Office & Facilities Administration

• Answer the sales phone line and action incoming requests, logging every call in the call tracker

• Enter all leads generated from phone calls into HubSpot

• Serve as the main point of contact for our property management company, including submitting maintenance tickets and requesting building access cards

• Maintain office photocopiers, ensuring adequate paper, toner, and supplies for the operations team

• Order stationery and office supplies as needed

• Purchase coffee and kitchen cleaning supplies for the office and warehouse kitchens

• Launder kitchen towels and dish cloths weekly, and water office plants weekly

• Pick up mail daily

• Liaise with office and warehouse cleaning contractors

• Ensure certificates of insurance (COIs) are sent annually to vendors and partners who require them

• Approve Amazon purchases when required and ensure receipts are submitted to DEXT

Human Resources Support

• Prepare offer letters and new hire paperwork

• Create and maintain personnel files

• Update the company master list and email distribution lists, including in HubSpot

• Follow up with new hires to ensure paperwork is returned promptly and correctly

• Support completion of immigration-related documents and submissions as needed, under the guidance of the company's immigration counsel

• Provide employment verification letters when requested

Finance & Expense Administration

• Upload mileage reports and expense receipts into DEXT

• Enter license, permitting, and vendor receipts into monthly expense reports

• Reconcile multiple company credit card statements monthly

Marketing & Referral Support

• Monitor and forward messages from shared company inboxes (general inquiries, admin, referrals, HR)

• Enter new leads from the general inquiries inbox into HubSpot and filter incoming leads to route them to the appropriate team

• Forward incoming resumes to the appropriate location managers

• Ensure referrals are logged accurately in HubSpot

• Create and maintain monthly referral payout templates

• Send the monthly referral payment list to accounting and update payment status in the tracking sheet and HubSpot

• Order and manage branded swag and promotional materials

• Restock marketing materials and track inventory levels

• Assist with scheduling and posting basic social media content

Operations & Compliance Support

• Manage annual vehicle registrations for Alberta and Ontario

• Coordinate ticket payments with payroll and track vehicle recalls

• Manage toll registration and payments for vehicles operating in Ontario

• Manage annual renewal of required business licenses and track expiry dates

• Purchase additional licenses on an ad hoc basis as needed

• Book travel and hotel reservations for staff and installers, including credit card authorizations

• Book required safety courses for employees in Alberta and Ontario

• Maintain office fire extinguishers

• Track company cell phones and laptops, and set up laptops for new employees

Event Planning

• Coordinate townhalls, team-building events, and holiday parties across our Calgary, Edmonton, and Toronto teams

Qualifications

2+ years of office administration or coordination experience, ideally in a fast-paced, multi-department environment

Comfortable managing HR, finance, and operational tasks with discretion and attention to detail

Experience with HubSpot, DEXT, Google Workspace, and Microsoft Office, or a strong ability to learn new systems quickly

Strong organizational skills and the ability to manage competing priorities across departments

Interest in supporting marketing initiatives, including social media, is an asset

Valid driver's license

Compensation & Benefits

Compensation will be discussed during the interview process and will reflect the candidate's experience.

How to Apply

Interested candidates should submit a resume and a short cover letter outlining relevant experience.

Apply About employer

More about this job

Responsibilities

Manage daily office operations, reception, facilities, phone calls, and lead and referral tracking in HubSpot. Support HR and finance administration, vehicle fleet and licensing compliance, marketing activities, travel and training bookings, and company events.

Requirements

Requires at least two years of office administration or coordination experience, strong organization and attention to detail, and the ability to handle competing priorities with discretion. Experience with HubSpot, DEXT, Google Workspace, and Microsoft Office - or the ability to learn systems quickly - is sought; a valid driver's license is required.

Skills

Office Administration
Reception
Lead Tracking
HubSpot
Human Resources Administration
Finance Administration
Expense Reconciliation
DEXT
Google Workspace
Microsoft Office
Fleet Administration
Business Licensing
Event Planning
Social Media Support
Organization
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

HubSpot
DEXT
Google Workspace
Microsoft Office
Office Administration
Reception
Call Tracking
Lead Management
Referral Tracking
Human Resources Administration
Personnel Files
Offer Letters
Immigration Documentation
Expense Reports
Credit Card Reconciliation
Fleet Administration
Vehicle Registrations
Business Licensing
Certificates Of Insurance
Social Media
Marketing Materials
Inventory Management
Travel Booking
Safety Courses
Event Planning
Solar Installation

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