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Added 7 mins ago
TM
Asst Contr & Sr Mgr Acct&Repo
Toronto Metropolitan University
Toronto, ON
- Full-time
The Financial Services Division Is An Exceptionally Client-focused And Collaborative Group Reporting To The Chief Financial Officer. The Financial Services Team Are Guided By Principles Of…
Added 7 mins ago
CG
Environmental Services Supervisor, Healthcare - Contract
Compass Group Canada
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
…Functions of the department. Personnel Management includes new associate interviews, selection, hiring, evaluation and on occasion termination in accordance with Compass Standards, Client…
Added 7 mins ago
DG
Food Service Associate
Dexterra Group
Richmond, BC
- Full-time
As a Food Services Associate / Cook, reporting to the Chef Manager, you will perform a variety of customer service based tasks within the food services function. This position requires…
Added 7 mins ago
TB
PT Support Associate - F&F
Tory Burch
Richmond, BC
- Part-time
Client & Brand Focused – We put ourselves in Tory’s shoes
Added 7 mins ago
T
Customer Experience Associate
TD
Kelowna, BC
- Part-time
…with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or prospective TD…
Added 7 mins ago
T
Customer Experience Associate
TD
Fort St. John, BC
- Part-time
…with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or prospective TD…
Added 7 mins ago
T
Personal Banking Associate
TD
Saskatoon, SK
- Full-time
…with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or prospective TD…
Added 7 mins ago
T
Customer Experience Associate
TD
AB
- Part-time
…with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or prospective TD…
Added 7 mins ago
T
Personal Banking Associate
TD
Lethbridge, AB
- Full-time
…with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or prospective TD…
Added 7 mins ago
HR
Sales Associate
Holt Renfrew
Calgary, AB
- Part-time
The Sales Associate develops deep, long lasting relationships with customers that lead to an increase in sales, service, and loyalty. Sales Associate compensation is commission-based and is…
Added 7 mins ago
C
Client Engagement Associate (Multiple Locations)
CIBC
Barrie, ON · Belleville, ON · Brampton, ON · Burlington, ON · Cornwall, ON · Hamilton, ON · Kingston, ON · London, ON · Milton, ON · Mississauga, ON · Niagara Falls, ON · Oakville, ON · Oshawa, ON · Ottawa, ON · Peterborough, ON · St. Catharines, ON · Toronto, ON · Vaughan, ON
- Part-time
…to support clients with their everyday banking needs. As a Client Engagement Associate, you'll be the first line of support - answering questions, assisting with transactions, guiding…
Added 7 mins ago
B
Personal Banking Associate (Cantonese & Mandarin)
BMO
Toronto, ON
- Full-time
Delivers exceptional service to BMO customers and prospects. Identifies customer needs and provides advice and guidance regarding financial solutions that are in the best interests of…
Added 22 mins ago
SI
Associate Claims Bordereau Analyst
Sovereign Insurance
Calgary, AB · Vancouver, BC · Winnipeg, MB
- Full-time
You thrive on delivering our exceptional client experience through positive and engaging relationships; embracing accountability to achieve effective results.
Added 22 mins ago
DC
Strategic Lead – Transportation Planning & Strategy
Dillon Consulting Limited
Guelph, ON · Hamilton, ON · Kingston, ON · Kitchener, ON · London, ON · Oakville, ON · Ottawa, ON · Toronto, ON · Vaughan, ON · Windsor, ON · North York, ON
- Full-time
…company are also rewarded with the opportunity to advance to Associate and Partner ownership levels and receive performance-informed profit allocations. Working within our employee-owned…
Added 22 mins ago
SD
Caissier(ère), rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Quebec, QC
- Part-time
Assurer un excellent service à la clientèle et une bonne tenue des caisses.
Added 22 mins ago
SD
Caissier(ère), rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Quebec, QC
- Part-time
Assurer un excellent service à la clientèle et une bonne tenue des caisses.
Added 37 mins ago
TU
Bioinformatics Specialist
The University of British Columbia
Vancouver, BC
- $8,810.92 to $13,202.5 CAD / month
- Full-time
…its members. We require a bioinformatician to take on a dual service/development role of the BCCHR Bioinformatics Core (the…
Added 37 mins ago
TC
Director, Portfolio
Travelers Capital Corp.
Calgary, AB
- $100,000 to $125,000 CAD / year
- Full-time
…scalability of Travelers Capital. This role will sit between the associate level and senior leadership, providing mentorship, skill development to the associates, while providing support…
Added 37 mins ago
RD
Associate
RBC Dominion Securities
Kamloops, BC
- Full-time
The RBC Dominion Securities Kamloops branch is currently seeking a licensed Associate to assist an established Private Investment Management (PIM) team. The successful candidate will…
Added 37 mins ago
RD
Associate
RBC Dominion Securities
BC · West Vancouver, BC
- Full-time
You will provide quality client service and help deepen relationships with existing clients through ongoing, efficient support to both clients and the Advisor Team.
Added 37 mins ago
SM
Warehouse Associate
Swish Maintenance Limited
Barrie, ON
- Full-time
…solutions tailored to our customers’ needs. Our product and service categories include: Hand Hygiene, Surface Disinfecting, Kitchen, Laundry & Warewash, Floor Care & Matting, Cleaning Tools…
Added 37 mins ago
Warehouse Associate
Swish Group of Companies
Barrie, ON
…solutions tailored to our customers’ needs. Our product and service categories include: Hand Hygiene, Surface Disinfecting, Kitchen, Laundry & Warewash, Floor Care & Matting, Cleaning Tools…
Added 37 mins ago
T
Customer Experience Associate
TD
Lethbridge, AB
- Part-time
…with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or prospective TD…
Added 37 mins ago
T
Customer Experience Associate - Sackville
TD
Lower Sackville, NS
- Part-time
…with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or prospective TD…
Added 37 mins ago
T
Personal Banking Associate Trainee - Mandarin or Cantonese Language Skills an Asset
TD
Vancouver, BC
- Full-time
…with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or prospective TD…

Zirtual

Remote Virtual Executive Assistant

Remote, Canada

Remote

Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix. · Contract

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Job details

Pay: Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.
Job type: Contract
Workplace: Remote
Experience: 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Posting language: English
Posted: Oct 26, 2026

Original job description

To help us review applications efficiently, we ask that you apply to only one Remote Virtual Executive Assistant role at a time.

Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.

As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.

Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Typical Duties and Responsibilities (may vary based on client needs)

Calendar & Schedule Management

Manage and coordinate complex calendars and appointments
Schedule meetings, calls, and events across multiple time zones
Anticipate scheduling conflicts and proactively resolve them

Email & Communication Management

Monitor and manage inboxes, including drafting and responding to emails
Prioritize communications and ensure timely follow-up
Serve as a liaison between clients and internal/external contacts

Administrative Support

Prepare documents, presentations, and reports
Handle data entry, file organization, and record maintenance
Assist with project coordination and task tracking

Travel & Event Coordination

Research and book travel arrangements (flights, hotels, transportation)
Create detailed itineraries and manage travel changes
Coordinate virtual and in-person meetings or events

Operations & Task Management

Support day-to-day business operations
Conduct research and compile information as needed
Identify opportunities to improve processes and efficiency

Requirements

Skills & Attributes

Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple clients and deadlines
Proactive, resourceful, and solution-oriented mindset
Ability to work independently in a remote environment

Preferred

Bilingual (English/French and/or Spanish)
Experience supporting executives, entrepreneurs, or small business owners

Qualifications

Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Experience supporting multiple clients or executives preferred
Typing ability of at least 50 WPM with accuracy

Technical Skills

Google Workspace and/or Microsoft Office
Calendar management tools (Google Calendar, Outlook)
Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
Communication tools (Slack, Zoom, Teams)

Work Requirements

Reliable high-speed internet, computer, and phone
Ability to maintain confidentiality and professionalism
Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client
This independent contractor opportunity is currently available only to individuals residing in the United States or Canada.

Compensation

This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.

Protecting Yourself from Recruitment Scams

Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.

To help you navigate your job search with confidence, please keep the following points in mind:

No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
Please always verify communications:
- Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address.
Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Apply About employer

More about this job

Responsibilities

The Executive Assistant serves as the primary point of contact for clients, managing complex calendars, communications, and day-to-day operations. They are responsible for streamlining workflows, coordinating travel, and ensuring tasks are completed efficiently and accurately.

Requirements

Candidates must have 2–4+ years of experience in an administrative or executive support role and possess an Associate’s or Bachelor’s degree. Strong organizational skills, proficiency in office software, and the ability to work independently in a remote setting are required.

Skills

Calendar management
Email management
Communication
Administrative support
Travel coordination
Data entry
Project coordination
Time management
Organizational skills
Attention to detail
Google Workspace
Microsoft Office
Asana
Trello
ClickUp
Salesforce

Remote locations

United States
Canada

Remote locations (standardized)

Canada
United States

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Remote
Virtual Assistant
Calendar Management
Scheduling
Communication
Administrative Support
Travel Coordination
Data Entry
Project Management
Google Workspace
Microsoft Office
Asana
Trello
ClickUp
Zoho
Salesforce
Slack
Zoom
Time Management
Organization
Independent Contractor
Operations
Client Relations
Workflow Optimization

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