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Added 8 mins ago
P
Administrative Assistant/Adjoint(e) administratif(ve)
Playground
Kahnawake 14 Réserve Indienne, QC
- Full-time
Join our team as an Administrative Assistant at Playground and become an indispensable contributor to our daily operations, elevating efficiency and organization. Your role is integral to…
Added 24 mins ago
GH
Guest Experience Ambassador
Glenhill Hotel
Toronto, ON
- Full-time
…community and private gatherings. While the hotel includes event and catering facilities, the primary focus of this role is delivering a seamless and elevated guest experience across all…
Added 24 mins ago
TI
Executive Assistant
TalentMinded Inc.
New Westminster, BC
- Full-time
Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act…
Added 24 mins ago
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Executive Administrative Assistant
Rates.ca
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
We are looking for a highly organized Executive Assistant / Office Manager to support the President/CEO and the CFO, and to own the day-to-day running of our 85-person office. You must be…
Added 53 mins ago
KP
Research Assistant - Competition ID: 4875
Kwantlen Polytechnic University
Richmond, BC
- Temporary
The Research Assistant will report to the Research Lead, typically a faculty member at Kwantlen Polytechnic University, and will help support, plan, and execute a research project or…
Added 1 hour ago
BU
Administrative Assistant, Faculty of Social Sciences
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Reporting to the Faculty Service Manager, the Administrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. The…
Added 1 hour ago
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Remote Virtual Executive Assistant
Zirtual
Remote, Canada
- Contract
- Remote
To help us review applications efficiently, we ask that you apply to only one Remote Virtual Executive Assistant role at a time.
Added 1 hour ago
Executive Receptionist
State Window Corporation
Vaughan, ON
Reporting directly to the Executive Administrative Assistant and indirectly to the CAO. The Receptionist serves as the first point of contact for visitors, clients and employees. This role…
Added 2 hours ago
SH
Assistant Food & Beverage Manager | Full-time | Constantine
Silver Hotel Group
Toronto, ON
- Full-time
We’re looking for an Assistant Food & Beverage Manager who is ready to who is ready to roll up their sleeves, lead with heart, and help us build something exceptional
Added 2 hours ago
UC
Admission Assistant, Operations & Experience
Upper Canada College
Toronto, ON
- $46,352 to $60,837 CAD / year
- Full-time
Added 2 hours ago
Assistant Facility Manager (term)
University of Toronto
Toronto, ON
Under the general direction of the Manager, Facility Operations, the Assistant Facility Manager is responsible and accountable for the implementation of daily work duties and…
Added 2 hours ago
Assistant Facility Manager
University of Toronto
Toronto, ON
Under the general direction of the Manager, Facility Operations, the Assistant Facility Manager is responsible and accountable for the implementation of daily work duties and…
Added 2 hours ago
GR
Administrative Assistant
Global Relay
Halifax, NS
- Contract
As an Administrative Assistant you will provide comprehensive administrative support to the daily processes and business operations of our fast-paced organization. This is a 15-month…
Added 2 hours ago
C
Prep_Assistant Cook
Chartwell
Kirkland, QC
- Part-time
Support special event food preparation to highlight Chartwell’s hospitality
Added 3 hours ago
S
Stage Experience Lead - Full Time
Sephora
Grande Prairie, AB
- $20 to $23.55 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 3 hours ago
CH
Part Time Activity Assistant -Stirling Park Retirement
Claridge Homes
Ottawa, ON
- Part-time
Added 4 hours ago
SC
Funeral Services Assistant (PT)
Service Corporation International
Peterborough, ON
- Part-time
The Funeral Services Assistant duties must be performed consistent with company mission and values and adherence to company policies and procedures.
Added 4 hours ago
WI
Executive Assistant
WSP in Canada
Waterloo, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 4 hours ago
WI
Executive Assistant
WSP in Canada
Kitchener, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 4 hours ago
RB
Executive Assistant
Royal Bank of Canada
Montreal, QC
- Full-time
Coordinate Event Planning, i.e. Offsite sessions, communication sessions, Town Halls & Coffee chats
Added 4 hours ago
R
Executive Assistant- EN
RBC
Montreal, QC
- Full-time
Coordinate Event Planning, i.e. Offsite sessions, communication sessions, Town Halls & Coffee chats
Added 5 hours ago
MT
Office Manager & Executive Assistant
MineSense Technologies Ltd.
Vancouver, BC
- $80,000 to $100,000 CAD / year
- Full-time
We are looking to add an experienced Office Manager and Executive Assistant to our G&A team in Vancouver, British Columbia. Reporting to the CEO, this role is responsible for ensuring the…
Added 5 hours ago
C
Prep_Assistant Cook
Chartwell
Dorchester, ON
- Part-time
Support special event food preparation to highlight Chartwell’s hospitality
Added 6 hours ago
TH
Plumbing and Electrical Department Supervisor Full-Time - 7062 Clareview
The Home Depot
Canada
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 6 hours ago
Recreation Assistant Union /EAA Temporary Full time Days/Evenings
Sienna Senior Living
Barrie, ON
…vital part of our resident-centered community. As a Recreation Assistant, you'll have the opportunity to bring joy and fulfillment to the lives of residents every…

Zirtual

Remote Virtual Executive Assistant

Remote, Canada

Remote

Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix. · Contract

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Job details

Pay: Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.
Job type: Contract
Workplace: Remote
Experience: 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Posting language: English
Posted: Oct 26, 2026

Original job description

To help us review applications efficiently, we ask that you apply to only one Remote Virtual Executive Assistant role at a time.

Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.

As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.

Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Typical Duties and Responsibilities (may vary based on client needs)

Calendar & Schedule Management

Manage and coordinate complex calendars and appointments
Schedule meetings, calls, and events across multiple time zones
Anticipate scheduling conflicts and proactively resolve them

Email & Communication Management

Monitor and manage inboxes, including drafting and responding to emails
Prioritize communications and ensure timely follow-up
Serve as a liaison between clients and internal/external contacts

Administrative Support

Prepare documents, presentations, and reports
Handle data entry, file organization, and record maintenance
Assist with project coordination and task tracking

Travel & Event Coordination

Research and book travel arrangements (flights, hotels, transportation)
Create detailed itineraries and manage travel changes
Coordinate virtual and in-person meetings or events

Operations & Task Management

Support day-to-day business operations
Conduct research and compile information as needed
Identify opportunities to improve processes and efficiency

Requirements

Skills & Attributes

Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple clients and deadlines
Proactive, resourceful, and solution-oriented mindset
Ability to work independently in a remote environment

Preferred

Bilingual (English/French and/or Spanish)
Experience supporting executives, entrepreneurs, or small business owners

Qualifications

Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Experience supporting multiple clients or executives preferred
Typing ability of at least 50 WPM with accuracy

Technical Skills

Google Workspace and/or Microsoft Office
Calendar management tools (Google Calendar, Outlook)
Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
Communication tools (Slack, Zoom, Teams)

Work Requirements

Reliable high-speed internet, computer, and phone
Ability to maintain confidentiality and professionalism
Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client
This independent contractor opportunity is currently available only to individuals residing in the United States or Canada.

Compensation

This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.

Protecting Yourself from Recruitment Scams

Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.

To help you navigate your job search with confidence, please keep the following points in mind:

No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
Please always verify communications:
- Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address.
Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

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More about this job

Responsibilities

The Executive Assistant serves as the primary point of contact for clients, managing complex calendars, communications, and day-to-day operations. They are responsible for streamlining workflows, coordinating travel, and ensuring tasks are completed efficiently and accurately.

Requirements

Candidates must have 2–4+ years of experience in an administrative or executive support role and possess an Associate’s or Bachelor’s degree. Strong organizational skills, proficiency in office software, and the ability to work independently in a remote setting are required.

Skills

Calendar management
Email management
Communication
Administrative support
Travel coordination
Data entry
Project coordination
Time management
Organizational skills
Attention to detail
Google Workspace
Microsoft Office
Asana
Trello
ClickUp
Salesforce

Remote locations

United States
Canada

Remote locations (standardized)

Canada
United States

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Remote
Virtual Assistant
Calendar Management
Scheduling
Communication
Administrative Support
Travel Coordination
Data Entry
Project Management
Google Workspace
Microsoft Office
Asana
Trello
ClickUp
Zoho
Salesforce
Slack
Zoom
Time Management
Organization
Independent Contractor
Operations
Client Relations
Workflow Optimization

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