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Added 9 mins ago
EC
Automotive Consumer Affairs Specialist - Tier 3 (On-Site)
Enigma Corporation
Chatham-Kent, ON · Chatham, ON
- Full-time
…team from around the globe where all members contribute to and support each other’s success and wellbeing, proudly united as “game-changers.” Together, we serve as the intelligent…
Added 9 mins ago
CO
[$1000 Sign-On Bonus] Licensed Dental Assistant - Westview Orthodontics
Corus Orthodontists
North Vancouver, BC
- $25 to $30 CAD / hour
- Full-time
At Corus, you'll enjoy the close-knit culture of a local practice with the opportunities, support, and career growth of a leading orthodontic network.
Added 24 mins ago
E
Internal - Event Management Coordinator
EventConnect
London, ON
- Other
At EventConnect, we’ve built a team of sports and technology enthusiasts who work each day to support our partners. Our product, EventConnectTM, connects event organizers, hotels, and…
Added 39 mins ago
BG
Sales Coordinator
Brandt Group of Companies
Oro, ON
- Full-time
The Sales Coordinator is responsible for providing sales support to the whole sales team by managing administrative tasks, coordinating customer inquiries, and ensuring smooth execution of…
Added 39 mins ago
CU
Full Stack Web/Multimedia/Mobile Developer
Carleton University
Ottawa, ON
- Other
…Developer, the incumbent is a member of the Faculty’s collaborative communications and IT teams, providing web design, web and multimedia development, web and mobile application development…
Added 39 mins ago
B
Facility Manager III
BGIS
Toronto, ON
- Full-time
Facility Management Office roles to support accounts,
Added 54 mins ago
BE
Director, Strategic Communications
BC Energy Regulator
Fort St. John, BC
- Full-time
The Director, Strategic Communications (Director) is accountable for the BCER’s enterprise strategic communications, reputation management, public affairs, and issues management programs in…
Added 54 mins ago
SD
Pharmacist, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Gananoque, ON
- Full-time
Read and action store communications on in-store web
Added 1 hour ago
UO
Research Coordinator, Community Health Sciences
University of Calgary
Calgary, AB
- Full-time
Support research communications, presentations, publications and knowledge translation activities with investigators and stakeholders
Added 1 hour ago
GR
Support Specialist, Technical Support - L1
Global Relay
Vancouver, BC
- Full-time
…and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their…
Added 1 hour ago
EM
Maintenance Technician
Edon Management
Stony Plain, AB
- Full-time
…best? Edon is looking for a hands-on Maintenance Technician to support our building operations in the Acheson/Stony Plain area. This full-time role is ideal for someone who enjoys variety,…
Added 1 hour ago
GS
Pacific Salmon Foundation - Senior Development Officer, Corporate Partnerships and Major Gifts
Gerard Search
Vancouver, BC
- Full-time
Collaborate with marketing and communications to implement communications strategies that support fundraising efforts.
Added 1 hour ago
MI
Communication Coordinator
McAsphalt Industries Limited
Toronto, ON · Scarborough, ON
- Full-time
Reporting to: Marketing & Communications Manager
Added 1 hour ago
DT
Merchandising Assistant Manager
Dollar Tree Stores
Grand Bend, ON
- Full-time
Process all corporate directives such as Pull and Hold/Destroy, Task Compliance, Key Survey information requests, and any additional communications related to store activities
Added 1 hour ago
T
Associate, Supervision and Governance, Business Management, Corporate & Investment Banking
TD
Toronto, ON
- Full-time
…responsible for providing ongoing strategic and operational support, as well as supervisory oversight, to front-line Investment Bankers and Senior Executives within the department, such…
Added 1 hour ago
MEP Technical Manager - Scarborough Subway Extension (STC)
Aecon
Toronto, ON · Scarborough, ON
Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Added 1 hour ago
T&
Senior Project Manager / Senior Consultant, Stakeholder Management
Turner & Townsend
Toronto, ON
- Full-time
Consolidate, validate and report on engagement and communications activity and requirements.
Added 1 hour ago
CF
Member Services Rep
Crunch Fitness Canada
Sarnia, ON
- $17.95 CAD / hour
- Part-time
…as resume screening, application organization, and candidate communications. These tools are used to support efficiency and consistency in the hiring process. All hiring decisions are…
Added 1 hour ago
RF
Character Surfacing Artist
Rodeo FX
Montreal, QC
- Full-time
…non-French-speaking stakeholders across various productions and strategic communications, in order to present and promote the creative and technical strengths of Mikros Animation on a…
Added 1 hour ago
SW
ScotiaMcLeod Senior Associate
Scotia Wealth Management
Montreal, QC
- Full-time
Added 1 hour ago
MC
SysOps Software Architect (36136)
Myticas Consulting
Ottawa, ON
- Full-time
Lead the architecture and technical direction of System Operations (SysOps) software for a mission-critical satellite communications program. Translate operational, security, and system…
Added 1 hour ago
YA
Marketing Coordinator Bilingual French/English (Content & Digital Marketing)- Hybrid
Yoh, A Day & Zimmermann Company
Toronto, ON · Greater Toronto Area, Canada
- $32 to $36 USD / hour
- Contract
…for a proactive, highly organized marketing professional to support digital campaigns, content localization, website updates, social media, and broader marketing initiatives- and can hit…
Added 1 hour ago
LC
Pharmacist, Hourly Part Time Evening
Loblaw Companies Limited
Markham, ON
- Part-time
Read and action store communications on in-store web
Added 1 hour ago
A
Sales Administrative Assistant/Receptionist- Rose City Ford
AutoCanada
Windsor, ON
- $41,000 to $45,000 CAD / year
- Other
…across Canada. Our national network provides opportunities and support to build the career that’s right for you. Working here is fast-paced, non-stop, and a little unpredictable - and we…
Added 1 hour ago
A
Receptionist - Mark Wilson's Better used cars
AutoCanada
Guelph, ON
- $18 to $20 CAD / hour
- Other
…across Canada. Our national network provides opportunities and support to build the career that’s right for you. Working here is fast-paced, non-stop, and a little unpredictable - and we…

Zirtual

Remote Virtual Executive Assistant

Remote, Canada

Remote

Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix. · Contract

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Job details

Pay: Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.
Job type: Contract
Workplace: Remote
Experience: 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Posting language: English
Posted: Oct 26, 2026

Original job description

To help us review applications efficiently, we ask that you apply to only one Remote Virtual Executive Assistant role at a time.

Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.

As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.

Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Typical Duties and Responsibilities (may vary based on client needs)

Calendar & Schedule Management

Manage and coordinate complex calendars and appointments
Schedule meetings, calls, and events across multiple time zones
Anticipate scheduling conflicts and proactively resolve them

Email & Communication Management

Monitor and manage inboxes, including drafting and responding to emails
Prioritize communications and ensure timely follow-up
Serve as a liaison between clients and internal/external contacts

Administrative Support

Prepare documents, presentations, and reports
Handle data entry, file organization, and record maintenance
Assist with project coordination and task tracking

Travel & Event Coordination

Research and book travel arrangements (flights, hotels, transportation)
Create detailed itineraries and manage travel changes
Coordinate virtual and in-person meetings or events

Operations & Task Management

Support day-to-day business operations
Conduct research and compile information as needed
Identify opportunities to improve processes and efficiency

Requirements

Skills & Attributes

Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple clients and deadlines
Proactive, resourceful, and solution-oriented mindset
Ability to work independently in a remote environment

Preferred

Bilingual (English/French and/or Spanish)
Experience supporting executives, entrepreneurs, or small business owners

Qualifications

Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Experience supporting multiple clients or executives preferred
Typing ability of at least 50 WPM with accuracy

Technical Skills

Google Workspace and/or Microsoft Office
Calendar management tools (Google Calendar, Outlook)
Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
Communication tools (Slack, Zoom, Teams)

Work Requirements

Reliable high-speed internet, computer, and phone
Ability to maintain confidentiality and professionalism
Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client
This independent contractor opportunity is currently available only to individuals residing in the United States or Canada.

Compensation

This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.

Protecting Yourself from Recruitment Scams

Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.

To help you navigate your job search with confidence, please keep the following points in mind:

No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
Please always verify communications:
- Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address.
Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Apply About employer

More about this job

Responsibilities

The Executive Assistant serves as the primary point of contact for clients, managing complex calendars, communications, and day-to-day operations. They are responsible for streamlining workflows, coordinating travel, and ensuring tasks are completed efficiently and accurately.

Requirements

Candidates must have 2–4+ years of experience in an administrative or executive support role and possess an Associate’s or Bachelor’s degree. Strong organizational skills, proficiency in office software, and the ability to work independently in a remote setting are required.

Skills

Calendar management
Email management
Communication
Administrative support
Travel coordination
Data entry
Project coordination
Time management
Organizational skills
Attention to detail
Google Workspace
Microsoft Office
Asana
Trello
ClickUp
Salesforce

Remote locations

United States
Canada

Remote locations (standardized)

Canada
United States

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Remote
Virtual Assistant
Calendar Management
Scheduling
Communication
Administrative Support
Travel Coordination
Data Entry
Project Management
Google Workspace
Microsoft Office
Asana
Trello
ClickUp
Zoho
Salesforce
Slack
Zoom
Time Management
Organization
Independent Contractor
Operations
Client Relations
Workflow Optimization

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