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Added 7 mins ago
WC
(CAN) Dairy Frozen Associate
Walmart Canada
Timmins, ON
- Full-time
Added 7 mins ago
PH
Medical Laboratory Technologist - Whistler
Provincial Health Services Authority
Whistler, BC
- Full-time
Perform routine instrument maintenance including the setup, calibration, and maintenance of laboratory instruments. Identify and report malfunctions in equipment in accordance with the…
Added 7 mins ago
BM
Starbucks Barista -WINTER- PART TIME
Blue Mountain Resort
The Blue Mountains, ON
- Part-time
Added 7 mins ago
L
Winter Seasonal Operator, Highway Maintenance (Grand Prairie)
Ledcor
Clairmont, AB
- Full-time
Join Our Team – Road Maintenance Careers with Ledcor Highways Ltd.
Added 7 mins ago
PH
Laboratory Assistant - Abbotsford Regional Hospital
Provincial Health Services Authority
Vancouver, BC
- Temporary
Added 7 mins ago
AT
Owner Operator Class 1 Driver - Highway (Nights)
Armour Transportation Systems
Moncton, NB
- Full-time
Added 7 mins ago
PH
Diet Clerk, Patient Food Services, C&W (Casual)
Provincial Health Services Authority
Vancouver, BC
- Part-time
…The role performs a variety of clerical duties related to the maintenance of patient dietary records and related tallying, copying and…
Added 7 mins ago
PH
Laboratory Assistant - Abbotsford Regional Hospital
Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 7 mins ago
PH
Laboratory Assistant - Abbotsford Regional Hospital
Provincial Health Services Authority
Vancouver, BC
- Temporary
Added 7 mins ago
S
Driver Examiner - Full Time - Brampton- Bilingual
Serco
Brampton, ON
- Full-time
Ensures the ongoing maintenance of safe, healthy, and sustainable working environment at a DriveTest Centre including travel points.
Added 7 mins ago
FC
Assistant Mgr - Facility Operations 1
FedEx Canada
Barrie, ON
- Full-time
Assists in managing the complete day-to-day operation and maintenance of a large volume facility and ensures the facility is operating to optimize safety and quality measures. Ensures…
Added 7 mins ago
QP
Mechanical Technician
QuadReal Property Group
Vancouver, BC
- Full-time
…intermediate-level building technician responsible for providing operational maintenance and technical support as part of the building operations team. The primary objective of this role is…
Added 7 mins ago
PV
Keyholder
Pet Valu
Westmount, QC
- Part-time
Sweeping, dusting and other general store maintenance functions
Added 7 mins ago
U
U-Haul Moving Center General Manager
U-Haul
Calgary, AB
- Full-time
Added 7 mins ago
CE
Maintenance Data Analyst
Cenovus Energy
Edson, AB
- Full-time
Reporting to the Senior Coordinator, Edson Maintenance, the Maintenance Data Analyst plays a key role in supporting safe, reliable and efficient Production Operations by ensuring the…
Added 37 mins ago
MO
Communications Dispatcher
Municipality of Strathroy-Caradoc
Strathroy, ON
- Part-time
Complete CPIC maintenance as required. On a regular basis, at least every two hours, during the tour of duty, check CPIC tasks and take appropriate action.
Added 37 mins ago
DG
Engineering Administrator
DPS Group Global
Lunenburg, NS
- Contract
Role Responsibilities:- Manage Purchase Orders: Create, receipt, and close POs in an SAP-based system.- Update Maintenance Records: Maintain records in an SAP-based spares and maintenance…
Added 37 mins ago
I
Java Spring Boot Microservices Developer
Infosys
Mississauga, ON
- Full-time
Experience in Project life cycle activities on development and maintenance/Production Support projects.
Added 37 mins ago
J
Traffic Control Person - Entry Level - Coquitlam, BC
Jardeg
Coquitlam, BC
- Full-time
…commercial, infrastructure, and industrial construction - as well as maintenance and turnaround projects - means we offer more than just a job. We offer a lifetime of…
Added 37 mins ago
GW
IP Assistant -Level II
Gowling WLG
Ottawa, ON
- $50,000 to $60,000 CAD / year
- Full-time
Coordinating payment of patent and industrial design maintenance fees to CIPO and foreign jurisdictions
Added 37 mins ago
HP
Property Accountant
HighView Partners
North Vancouver, BC
- $70,000 to $90,000 CAD / year
- Full-time
…and year-end closing processes. You will manage common area maintenance (CAM) and property tax recoveries, analyze budget variances, monitor cash flows, and assist with annual budgets and…
Added 52 mins ago
RM
M.L.T. Charge - Quality
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Reporting to the a Integrated Director Laboratory Services, is responsible for the implementation, maintenance and improvement of the quality management system and Hospital Point of Care…
Added 52 mins ago
S
Business Analyst III
Seaspan
North Vancouver, BC
- Full-time
Added 52 mins ago
Housekeeper- Remote Lodge, WAWA, ON
Aramark
Wawa, ON
…health of others and in compliance with accurate preventative maintenance procedures as outlined in department…
Added 1 hour ago
TU
Programmer Analyst II
The University of British Columbia
Vancouver, BC
- $8,810.92 to $13,202.5 CAD / month
- Full-time

Zirtual

Remote Virtual Executive Assistant

Remote, Canada

Remote

Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix. · Contract

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Job details

Pay: Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.
Job type: Contract
Workplace: Remote
Experience: 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Posting language: English
Posted: Oct 26, 2026

Original job description

To help us review applications efficiently, we ask that you apply to only one Remote Virtual Executive Assistant role at a time.

Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.

As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.

Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Typical Duties and Responsibilities (may vary based on client needs)

Calendar & Schedule Management

Manage and coordinate complex calendars and appointments
Schedule meetings, calls, and events across multiple time zones
Anticipate scheduling conflicts and proactively resolve them

Email & Communication Management

Monitor and manage inboxes, including drafting and responding to emails
Prioritize communications and ensure timely follow-up
Serve as a liaison between clients and internal/external contacts

Administrative Support

Prepare documents, presentations, and reports
Handle data entry, file organization, and record maintenance
Assist with project coordination and task tracking

Travel & Event Coordination

Research and book travel arrangements (flights, hotels, transportation)
Create detailed itineraries and manage travel changes
Coordinate virtual and in-person meetings or events

Operations & Task Management

Support day-to-day business operations
Conduct research and compile information as needed
Identify opportunities to improve processes and efficiency

Requirements

Skills & Attributes

Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple clients and deadlines
Proactive, resourceful, and solution-oriented mindset
Ability to work independently in a remote environment

Preferred

Bilingual (English/French and/or Spanish)
Experience supporting executives, entrepreneurs, or small business owners

Qualifications

Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Experience supporting multiple clients or executives preferred
Typing ability of at least 50 WPM with accuracy

Technical Skills

Google Workspace and/or Microsoft Office
Calendar management tools (Google Calendar, Outlook)
Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
Communication tools (Slack, Zoom, Teams)

Work Requirements

Reliable high-speed internet, computer, and phone
Ability to maintain confidentiality and professionalism
Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client
This independent contractor opportunity is currently available only to individuals residing in the United States or Canada.

Compensation

This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.

Protecting Yourself from Recruitment Scams

Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.

To help you navigate your job search with confidence, please keep the following points in mind:

No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
Please always verify communications:
- Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address.
Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Apply About employer

More about this job

Responsibilities

The Executive Assistant serves as the primary point of contact for clients, managing complex calendars, communications, and day-to-day operations. They are responsible for streamlining workflows, coordinating travel, and ensuring tasks are completed efficiently and accurately.

Requirements

Candidates must have 2–4+ years of experience in an administrative or executive support role and possess an Associate’s or Bachelor’s degree. Strong organizational skills, proficiency in office software, and the ability to work independently in a remote setting are required.

Skills

Calendar management
Email management
Communication
Administrative support
Travel coordination
Data entry
Project coordination
Time management
Organizational skills
Attention to detail
Google Workspace
Microsoft Office
Asana
Trello
ClickUp
Salesforce

Remote locations

United States
Canada

Remote locations (standardized)

Canada
United States

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Remote
Virtual Assistant
Calendar Management
Scheduling
Communication
Administrative Support
Travel Coordination
Data Entry
Project Management
Google Workspace
Microsoft Office
Asana
Trello
ClickUp
Zoho
Salesforce
Slack
Zoom
Time Management
Organization
Independent Contractor
Operations
Client Relations
Workflow Optimization

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