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Added 8 mins ago
OA
Car Wash Associate OpenRoad Mazda Port Moody
OpenRoad Auto Group
Port Moody, BC
- Part-time
Added 8 mins ago
GF
Fit4Less Host - Mississauga Derry & Millcreek
GoodLife Fitness
Mississauga, ON
- Part-time
The Host provides friendly customer and membership services and completes daily cleaning and minor maintenance tasks to standards and expectations to deliver Fit4Less’ friendly, clean, and…
Added 8 mins ago
GF
Fit4Less Host - Sault Ste. Marie Pim Street
GoodLife Fitness
Sault Ste. Marie, ON
- Part-time
The Host provides friendly customer and membership services and completes daily cleaning and minor maintenance tasks to standards and expectations to deliver Fit4Less’ friendly, clean, and…
Added 23 mins ago
BC
Program Assistant
British Columbia Institute of Technology
Delta, BC
- $56,241 to $60,872 CAD / year
- Contract
…Assistant. This position provides clerical and administrative support to the Heavy Equipment Group, Department Head, Instructors and the Associate Dean’s office. Responsibilities include…
Added 23 mins ago
E
Associate - Operations
EECOL
Humboldt, SK
- Full-time
As a Warehouse Associate you will be performing warehouse tasks including receiving, picking, packing, shipping, machine operation, as well as general maintenance of assigned areas. You…
Added 23 mins ago
W(
Driver-Mover (Full Time)
WINS (Women In Need Society)
Calgary, AB
- Full-time
Report all maintenance concerns and issues to management as soon as the issue is noticed
Added 23 mins ago
SD
Regulated Pharmacy Technician, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Grand Falls-Windsor, NL
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 23 mins ago
SD
Pharmacist, Hourly Part Time Day
Shoppers Drug Mart
Edmonton, AB
- Part-time
…professional services, dispensing medication, and assisting in the maintenance of the…
Added 23 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Calgary, AB
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 23 mins ago
SD
Pharmacist, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Toronto, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 23 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Thunder Bay, ON
- Full-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 38 mins ago
W
(CAN) Dairy Frozen Associate
Walmart
Stephenville, NL
- Part-time
Working as a Dairy/Frozen Associate at Walmart Canada is a great opportunity to build valuable skills in a fast paced retail environment. In this role, you deliver excellent customer…
Added 39 mins ago
C
Legal Operations Specialist
Chemtrade
Toronto, ON
- Other
Reporting to the Associate General Counsel and Corporate Secretary, the Legal OperationsSpecialist provides comprehensive administrative andlegal support to the Legal Department by…
Added 52 mins ago
R|
Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Monitor recruitment performance against study targets and support sites in identifying and resolving recruitment barriers.
Added 52 mins ago
LV
SEASONAL ASSOCIATE-EN
La Vie En Rose
Burlington, ON
- Part-time
Perform other duties where needed to support the team.
Added 52 mins ago
BC
Program Assistant, Full-time Programs
British Columbia Institute of Technology
North Vancouver, BC
- $56,241 to $60,872 CAD / year
- Full-time
- Contract
…FTE) Program Assistant. This role provides administrative and support services, records and information management and student and staff services related to events and full-time programs…
Added 52 mins ago
CW
Business Development Specialist, full-time position
City Wide Facility Solutions
Vancouver, BC
- $43,000 to $55,000 CAD / year
- Full-time
City Wide, the nation's leading management company in the building maintenance industry, provides solutions to a wide range of issues clients face at their facilities. In this position, you…
Added 52 mins ago
CW
Business Development Specialist, full-time position
City Wide Facility Solutions
Burnaby, BC
- $43,000 to $55,000 CAD / year
- Full-time
City Wide, the nation's leading management company in the building maintenance industry, provides solutions to a wide range of issues clients face at their facilities. In this position, you…
Added 53 mins ago
CW
Associate Field Engineer Technician – Animal Comfort
CG Wellington
Woodstock, ON
- Full-time
· Support training sessions, demonstrations, and onboarding for producers and dealers to ensure correct use and maintenance of equipment.
Added 1 hour ago
GT
Store Associate (Temporary)
Giant Tiger
Port Elgin, ON
- Part-time
…started right here. We provide the coaching, training, and support you need to build a long-term career. If you're looking for a place to grow and take on new challenges, you've found…
Added 1 hour ago
TH
Merchandising Execution Associate Part-Time (6 Month Contract) - 7064 Westend
The Home Depot Canada
AB · Edmonton, AB
- Part-time
…service activities such as merchandising projects, planogram maintenance, overhead organization, and display/signage maintenance designed to enhance the customer experience. MEAs execute…
Added 1 hour ago
NI
Shipping Associate - Edmonton-FR
NCS International Co.
AB · Edmonton, AB
- Full-time
Reporting to the Operations Manager, the Shipping Associate is responsible for ensuring all shipments are accurate and delivered in a timely manner.
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Barrie, ON
- Full-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 1 hour ago
A
Facilities Associate - $23.00/hr
Article
Vancouver, BC
- $23 CAD / hour
- Full-time
…challenging, meaningful problems. As the Facility Operations Associate, you’re a Swiss Army knife who is happy to do whatever is needed for our headquarters operations. This means you’ll be…
Added 1 hour ago
NC
Counter Sales - HVAC
Noble Corporation
Ottawa, ON
- Full-time
Start a rewarding career at our Kanata HVAC Profit Centre as a Counter Sales Associate (Plumbing & HVAC)! We are in business to help our customers succeed!

Zirtual

Remote Virtual Executive Assistant

Remote, Canada

Remote

Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix. · Contract

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Job details

Pay: Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.
Job type: Contract
Workplace: Remote
Experience: 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Posting language: English
Posted: Oct 26, 2026

Original job description

To help us review applications efficiently, we ask that you apply to only one Remote Virtual Executive Assistant role at a time.

Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.

As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.

Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Typical Duties and Responsibilities (may vary based on client needs)

Calendar & Schedule Management

Manage and coordinate complex calendars and appointments
Schedule meetings, calls, and events across multiple time zones
Anticipate scheduling conflicts and proactively resolve them

Email & Communication Management

Monitor and manage inboxes, including drafting and responding to emails
Prioritize communications and ensure timely follow-up
Serve as a liaison between clients and internal/external contacts

Administrative Support

Prepare documents, presentations, and reports
Handle data entry, file organization, and record maintenance
Assist with project coordination and task tracking

Travel & Event Coordination

Research and book travel arrangements (flights, hotels, transportation)
Create detailed itineraries and manage travel changes
Coordinate virtual and in-person meetings or events

Operations & Task Management

Support day-to-day business operations
Conduct research and compile information as needed
Identify opportunities to improve processes and efficiency

Requirements

Skills & Attributes

Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple clients and deadlines
Proactive, resourceful, and solution-oriented mindset
Ability to work independently in a remote environment

Preferred

Bilingual (English/French and/or Spanish)
Experience supporting executives, entrepreneurs, or small business owners

Qualifications

Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Experience supporting multiple clients or executives preferred
Typing ability of at least 50 WPM with accuracy

Technical Skills

Google Workspace and/or Microsoft Office
Calendar management tools (Google Calendar, Outlook)
Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
Communication tools (Slack, Zoom, Teams)

Work Requirements

Reliable high-speed internet, computer, and phone
Ability to maintain confidentiality and professionalism
Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client
This independent contractor opportunity is currently available only to individuals residing in the United States or Canada.

Compensation

This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.

Protecting Yourself from Recruitment Scams

Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.

To help you navigate your job search with confidence, please keep the following points in mind:

No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
Please always verify communications:
- Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address.
Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Apply About employer

More about this job

Responsibilities

The Executive Assistant serves as the primary point of contact for clients, managing complex calendars, communications, and day-to-day operations. They are responsible for streamlining workflows, coordinating travel, and ensuring tasks are completed efficiently and accurately.

Requirements

Candidates must have 2–4+ years of experience in an administrative or executive support role and possess an Associate’s or Bachelor’s degree. Strong organizational skills, proficiency in office software, and the ability to work independently in a remote setting are required.

Skills

Calendar management
Email management
Communication
Administrative support
Travel coordination
Data entry
Project coordination
Time management
Organizational skills
Attention to detail
Google Workspace
Microsoft Office
Asana
Trello
ClickUp
Salesforce

Remote locations

United States
Canada

Remote locations (standardized)

Canada
United States

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Remote
Virtual Assistant
Calendar Management
Scheduling
Communication
Administrative Support
Travel Coordination
Data Entry
Project Management
Google Workspace
Microsoft Office
Asana
Trello
ClickUp
Zoho
Salesforce
Slack
Zoom
Time Management
Organization
Independent Contractor
Operations
Client Relations
Workflow Optimization

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