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Added 4 hours ago
HT
Maintenance Technician
Husky Technologies
Bolton, ON
- Full-time
Engineering, or a related field (e.g., Associate's degree in
Added 5 hours ago
SH
Assistant Manager II
Sunglass Hut
Vaughan, ON
- Full-time
…functions of the store, including selling, coaching, merchandising, talent acquisition and retail…
Added 6 hours ago
PC
External Audit, Senior Associate (Bilingual FR/EN)
Pwc Canada
Montreal, QC
- Full-time
…pay transparency legislation. During the hiring process, our Talent Acquisition team will provide details about our comprehensive total rewards…
Added 9 hours ago
TC
Field Warranty Specialist - Prairie Zone
Toyota Canada Inc.
Calgary, AB
- Full-time
Added 10 hours ago
PC
Finance Managed Services Senior Associate
PwC Canada
Toronto, ON
- Full-time
…pay transparency legislation. During the hiring process, our Talent Acquisition team will provide details about our comprehensive total rewards…
Added 10 hours ago
PC
Finance Managed Services Senior Associate
PwC Canada
Vancouver, BC
- Full-time
…pay transparency legislation. During the hiring process, our Talent Acquisition team will provide details about our comprehensive total rewards…
Added 10 hours ago
PC
Cybersecurity Generalist Senior Associate
PwC Canada
Vancouver, BC
- Full-time
…pay transparency legislation. During the hiring process, our Talent Acquisition team will provide details about our comprehensive total rewards…
Added 10 hours ago
FR
Weekend Heavy Duty Cleaner
FirstService Residential Canada
Oakville, ON
- Full-time
Our hiring process may use AI screening for keywords and minimum qualifications. Talent Acquisition Specialists review all results.
Added 10 hours ago
PC
Finance Managed Services Senior Associate
PwC Canada
Calgary, AB
- Full-time
…pay transparency legislation. During the hiring process, our Talent Acquisition team will provide details about our comprehensive total rewards…
Added 10 hours ago
FR
Heavy Duty Cleaner
FirstService Residential Canada
Oakville, ON
- Full-time
Our hiring process may use AI screening for keywords and minimum qualifications. Talent Acquisition Specialists review all results.
Added 10 hours ago
HT
Maintenance Technician
Husky Technologies
Bolton, ON
- Full-time
Engineering, or a related field (e.g., Associate's degree in
Added 10 hours ago
PC
Cloud Infrastructure Engineer, Senior Associate
Pwc Canada
Ottawa, ON · Toronto, ON
- Full-time
…pay transparency legislation. During the hiring process, our Talent Acquisition team will provide details about our comprehensive total rewards…
Added 11 hours ago
SM
Associate Director Stewardship & Donor Relations
St. Michael's Hospital
Toronto, ON
- Full-time
Reporting to the Director, Stewardship & Donor Relations, the Associate Director is the senior leader responsible for translating stewardship strategy into coordinated, high-quality…
Added 11 hours ago
Delivery Driver
Talent Acquisition/Human Resources, The Aaron's Family of Companies
Hamilton, ON
Ability to lift up to 50 lbs. independently and up to 300 lbs. with appropriate equipment and/or assistance from another associate.
Added 11 hours ago
CG
Food Service Associate, Part Time
Compass Group Canada
Oshawa, ON
- Part-time
…regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that…
Added 11 hours ago
CG
Catering Support Associate Full Time
Compass Group Canada
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
…regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that…
Added 11 hours ago
Customer Acquisition Representative Intern – Summer 2027 (CAN)
Amazon
Toronto, ON
As an Associate Customer Acquisition Rep (ACAR), you will initiate customer contact through cold calls, lead follow-up, and customer research to generate sales meetings and support…
Added 12 hours ago
TC
Director, Portfolio
Travelers Capital Corp.
Calgary, AB
- $100,000 to $125,000 CAD / year
- Full-time
Your Talent, Your Terms | Results, Recognition and Rewards
Added 12 hours ago
Sales Manager
Talent Acquisition/Human Resources, The Aaron's Family of Companies
Red Deer, AB
Able to lift up to 50 lbs. on your own and up to 300 lbs. assisted with appropriate equipment and/or another associate.
Added 12 hours ago
MU
Business Development Officer
McGill University
Montreal, QC · Bronfman Building
- Full-time
Promote the Desautels Faculty of Management’s programs and talent pipeline to existing and prospective employers and increase visibility within high-growth employment sectors.
Added 14 hours ago
TM
Field Warranty Specialist - Prairie Zone
Toyota Motor Corporation
Toronto, ON · Toyota Canada Inc - Prairie Zone Office
- Full-time
Added 14 hours ago
PC
Finance Managed Services Senior Associate
PwC Canada
Calgary, AB
- Full-time
…pay transparency legislation. During the hiring process, our Talent Acquisition team will provide details about our comprehensive total rewards…
Added 14 hours ago
Z
Remote Virtual Executive Assistant
Zirtual
Remote, Canada
- Contract
- Remote
Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where…
Added 14 hours ago
P
Finance Managed Services Senior Associate
PwC
Calgary, AB · Vancouver, BC · Toronto, ON
- Full-time
…pay transparency legislation. During the hiring process, our Talent Acquisition team will provide details about our comprehensive total rewards…
Added 15 hours ago
S
Produce Processor Light
Sysco
Freshpoint Freshcuts
- Full-time
…process. If you have any questions, please reach out to our Talent and Acquisition…

Zirtual

Remote Virtual Executive Assistant

Remote, Canada

Remote

Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix. · Contract

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Job details

Pay: Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.
Job type: Contract
Workplace: Remote
Experience: 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Posting language: English
Posted: Oct 26, 2026

Original job description

To help us review applications efficiently, we ask that you apply to only one Remote Virtual Executive Assistant role at a time.

Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.

As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.

Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Typical Duties and Responsibilities (may vary based on client needs)

Calendar & Schedule Management

Manage and coordinate complex calendars and appointments
Schedule meetings, calls, and events across multiple time zones
Anticipate scheduling conflicts and proactively resolve them

Email & Communication Management

Monitor and manage inboxes, including drafting and responding to emails
Prioritize communications and ensure timely follow-up
Serve as a liaison between clients and internal/external contacts

Administrative Support

Prepare documents, presentations, and reports
Handle data entry, file organization, and record maintenance
Assist with project coordination and task tracking

Travel & Event Coordination

Research and book travel arrangements (flights, hotels, transportation)
Create detailed itineraries and manage travel changes
Coordinate virtual and in-person meetings or events

Operations & Task Management

Support day-to-day business operations
Conduct research and compile information as needed
Identify opportunities to improve processes and efficiency

Requirements

Skills & Attributes

Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple clients and deadlines
Proactive, resourceful, and solution-oriented mindset
Ability to work independently in a remote environment

Preferred

Bilingual (English/French and/or Spanish)
Experience supporting executives, entrepreneurs, or small business owners

Qualifications

Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Experience supporting multiple clients or executives preferred
Typing ability of at least 50 WPM with accuracy

Technical Skills

Google Workspace and/or Microsoft Office
Calendar management tools (Google Calendar, Outlook)
Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
Communication tools (Slack, Zoom, Teams)

Work Requirements

Reliable high-speed internet, computer, and phone
Ability to maintain confidentiality and professionalism
Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client
This independent contractor opportunity is currently available only to individuals residing in the United States or Canada.

Compensation

This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.

Protecting Yourself from Recruitment Scams

Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.

To help you navigate your job search with confidence, please keep the following points in mind:

No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
Please always verify communications:
- Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address.
Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

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More about this job

Responsibilities

The Executive Assistant serves as the primary point of contact for clients, managing complex calendars, communications, and day-to-day operations. They are responsible for streamlining workflows, coordinating travel, and ensuring tasks are completed efficiently and accurately.

Requirements

Candidates must have 2–4+ years of experience in an administrative or executive support role and possess an Associate’s or Bachelor’s degree. Strong organizational skills, proficiency in office software, and the ability to work independently in a remote setting are required.

Skills

Calendar management
Email management
Communication
Administrative support
Travel coordination
Data entry
Project coordination
Time management
Organizational skills
Attention to detail
Google Workspace
Microsoft Office
Asana
Trello
ClickUp
Salesforce

Remote locations

United States
Canada

Remote locations (standardized)

Canada
United States

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Remote
Virtual Assistant
Calendar Management
Scheduling
Communication
Administrative Support
Travel Coordination
Data Entry
Project Management
Google Workspace
Microsoft Office
Asana
Trello
ClickUp
Zoho
Salesforce
Slack
Zoom
Time Management
Organization
Independent Contractor
Operations
Client Relations
Workflow Optimization

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