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Added 22 mins ago
Associate Director or Director
National Bank of Canada
Montreal, QC
Full-time
A career as an Associate Director or Director, Business Integrator on the New Products and Activities team at National Bank of Canada Capital Markets means acting as a strategic partner in…
Added 22 mins ago
Associate Lawyer
Ritch Williams & Richards
Halifax, NS
Full-time
Associate Lawyer (4+ Years) – Insurance Defence Litigation
Added 22 mins ago
Associate or Associate Director
National Bank of Canada
Montreal, QC
Full-time
A career as an Associate or Associate Director, Business Integrator on the New Products and Activities team at National Bank of Canada Capital Markets means acting as a key driver of new…
Added 22 mins ago
Financial Consulting Senior Associate - Business Valuation
RSM Canada
Toronto, ON
Full-time
The Valuation Services Senior Associate will serve as a key member of RSM Valuation Services consulting team taking substantial responsibility in performing business valuations for…
Added 23 mins ago
Associate Director, Deposit Solution, Ontario Region, GTB - Toronto
Scotiabank
Toronto, ON
The Associate Director, Deposit Solutions, Global Transaction Banking (GTB), will be responsible for selling deposit initiatives and strategies to Commercial Banking clients through…
Added 23 mins ago
Commercial Lines Account Assistant
HUB International
Toronto, ON
Full-time
An ideal candidate for this position will be someone who prides themselves on their top notch client service. This role will be ideal for someone who is highly organized with strong…
Added 23 mins ago
Commercial Lines Account Associate, Complex Risks Unit
HUB International
Toronto, ON
Full-time
We’re looking for a strong Commercial Account Associate, Complex Risks to support our Commercial Lines Insurance accounts in Toronto. This role involves working closely with the Assistance…
Added 38 mins ago
Associate
Royal Bank of Canada
Ottawa, ON
Full-time
The RBC Dominion Securities branch located in Ottawa is looking for a resourceful, efficient and collaborative individual to join our leading wealth management firm as an Associate.
Added 1 hour ago
Associate
RBC Dominion Securities
Ottawa, ON
Full-time
The RBC Dominion Securities branch located in Ottawa is looking for a resourceful, efficient and collaborative individual to join our leading wealth management firm as an Associate.
Added 1 hour ago
Private Client Administration Associate
CI Financial
Toronto, ON
Full-time
We are currently seeking a Private Client Administration Associate to join our Private Client Administration team. In this role, the successful candidate will be responsible for providing…
Added 1 hour ago
Virtual Assistant - Remote Executive Support
Zirtual
Remote, Canada
Contract · Remote
…proactive, and high-quality support that meets and exceeds client…
Added 1 hour ago
Consultant, Services de conseil et d’analyse / Consultant, Consulting & Analytics Services
IQVIA
Mississauga, ON · Montreal, QC · Quebec, QC
Full-time
Développer et présenter, au besoin, des livrables client complets dans des cadres et méthodologies connus/identifiés.
Added 1 hour ago
Administrative Assistant
CBI Health
Nanaimo, BC
Full-time
…stakeholders (referral sources and funders) to focus on achieving the client’s goals. When the clinic thrives, the clients and team members thrive too. Providing personalized client…
Added 1 hour ago
Operations Associate (Part-Time) - Pacific Centre
ALO
Vancouver, BC
Part-time
The Operations Associate is critical in the store team and is responsible for driving profitability and efficiency. The Operations Associate will work closely with the Operations & Visual…
Added 1 hour ago
Operations Associate (Part-Time) - Pacific Centre
ALO
Vancouver, BC
The Operations Associate is critical in the store team and is responsible for driving profitability and efficiency. The Operations Associate will work closely with the Operations & Visual…
Added 1 hour ago
Business Development Specialist
Express Employment Professionals - Cambridge
Cambridge, ON
$60,000 to $90,000 CAD / year
Full-time
The physical demands described here are representative of those that must be met by an associate to successfully perform the primary duties of this job. Reasonable accommodations may be…
Added 1 hour ago
Part-Time Sales Associate - Stuart Weitzman
Caleres
Richmond, BC
Part-time
Stay current with the market competition, fashion trends, and client shopping behaviors.
Added 1 hour ago
24-Sales Associate
Bain Dépôt
Oakville, ON
Part-time
We are currently looking for a Sales Associate to join the team at our Hydepark store.
Added 1 hour ago
Regional Manager, Residential Operations
Sterling Karamar Property Management
Toronto, ON
$100,000 to $115,000 CAD / year
Full-time
Works collaboratively with the Associate Vice President, Residential Operations, on meeting the financial, operational and cultural objectives for the client, residents and team members.
Added 1 hour ago
PT Sales Associate - Square One
Marc Jacobs
Mississauga, ON
Part-time
Marc Jacobs International, powered by the creative genius of Marc Jacobs, seeks a Sales Associate to join its Square One location in Mississauga, Ontario. As a Sales Associate at Marc…
Added 2 hours ago
Associate Lawyer - Lending
Gowling WLG
Toronto, ON
Full-time
Gowling WLG’s Toronto office is currently seeking a motivated Associate with 2-5 years of post-call Lending experience with a recognized law firm to join its Lending Group. The successful…
Added 2 hours ago
Event Technical Lead- Fairmont Lake Louise
Encore Canada
Lake Louise, AB
Full-time
Understands and fosters the hotel/client relationship.
Added 2 hours ago
Veterinary Assistant, Client Care, Calgary West Animal Hospital (Casual)
VCA Animal Hospitals
Calgary, AB
Internship
Calgary West Animal Hospital is welcoming a casual part-time Veterinary Assistant, Client Care to join our team! This is an exceptional opportunity for an organized, motivated, and…
Added 2 hours ago
Product Analyst
Konrad
Toronto, ON
This role is part of our Digital team, where your internal title would be Associate, Digital; working primarily in a product analysis capacity across client engagements.
Added 2 hours ago
Associate Director, Institutional Sales
Clarity
Vancouver, BC
$300,000 to $700,000 CAD / year
Full-time
As an Associate Director, Institutional Sales at Clarity, you will help drive growth by building and expanding relationships with venture capital investors, institutions, and…

Zirtual

Virtual Assistant - Remote Executive Support

Remote, Canada

Pay: Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.
Job type: Contract
Workplace: Remote
Experience: 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Posting language: English
Posted: Sep 22, 2026

Apply About employer

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Original job description

Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.

As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.

Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Typical Duties and Responsibilities (may vary based on client needs)

Calendar & Schedule Management

Manage and coordinate complex calendars and appointments
Schedule meetings, calls, and events across multiple time zones
Anticipate scheduling conflicts and proactively resolve them

Email & Communication Management

Monitor and manage inboxes, including drafting and responding to emails
Prioritize communications and ensure timely follow-up
Serve as a liaison between clients and internal/external contacts

Administrative Support

Prepare documents, presentations, and reports
Handle data entry, file organization, and record maintenance
Assist with project coordination and task tracking

Travel & Event Coordination

Research and book travel arrangements (flights, hotels, transportation)
Create detailed itineraries and manage travel changes
Coordinate virtual and in-person meetings or events

Operations & Task Management

Support day-to-day business operations
Conduct research and compile information as needed
Identify opportunities to improve processes and efficiency

Requirements

Skills & Attributes

Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple clients and deadlines
Proactive, resourceful, and solution-oriented mindset
Ability to work independently in a remote environment

Preferred

Bilingual (English/French and/or Spanish)
Experience supporting executives, entrepreneurs, or small business owners

Qualifications

Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Experience supporting multiple clients or executives preferred
Typing ability of at least 50 WPM with accuracy

Technical Skills

Google Workspace and/or Microsoft Office
Calendar management tools (Google Calendar, Outlook)
Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
Communication tools (Slack, Zoom, Teams)

Work Requirements

Reliable high-speed internet, computer, and phone
Ability to maintain confidentiality and professionalism
Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client
This independent contractor opportunity is currently available only to individuals residing in the United States or Canada.

Compensation

This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.

Protecting Yourself from Recruitment Scams

Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.

To help you navigate your job search with confidence, please keep the following points in mind:

No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
Please always verify communications:

Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address.

Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to [email protected]. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Apply About employer

More about this job

Responsibilities

The Executive Assistant manages complex calendars, communications, and day-to-day operations for clients. They also handle travel arrangements, document preparation, and project tracking to ensure efficient workflow.

Requirements

Candidates must have 2-4+ years of experience in an administrative or executive support role and possess strong organizational and communication skills. Proficiency in office software and project management tools is required, along with the ability to work independently.

Skills

Calendar Management
Email Management
Administrative Support
Travel Coordination
Data Entry
Project Coordination
Communication
Time Management
Google Workspace
Microsoft Office
Asana
Trello
ClickUp
Zoho
Salesforce
Slack

Remote locations

United States
Canada

Remote locations (standardized)

Canada
United States

Visa sponsorship

Not detected in the job text

Keywords

Virtual Assistant
Executive Assistant
Remote Work
Google Workspace
Microsoft Office
Calendar Management
CRM
Asana
Trello
ClickUp
Zoho
Salesforce
Slack
Zoom
Travel Coordination
Data Entry
Project Management
Communication
Time Management
Independent Contractor
Business Administration
Operations Management
Scheduling
Client Relations
Workflow Optimization

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