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Added 20 mins ago
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
Full-time
Patient specific quality improvement activities, evaluation and research
Added 20 mins ago
EMERGENCY POSTING – Fall 2026 | SMC199H1F Intelligence, Artificial and Human
Continuing Education at the University of St. Michael's College in the University of Toronto
Montreal, QC · Urban agglomeration of Montreal, QC
Internship
…2026 Number of positions: 1 position Title/position: Teaching Assistant Qualifications: In accordance with the CUPE 3902 Unit 4 Collective Agreement, Article 15.07, preference in hiring…
Added 51 mins ago
Physiotherapist I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
Temporary
…service areas. Under general supervision from the Allied Health Assistant Manager and support from the Clinical Practice Leader, this Physiotherapist I position is primarily responsible for…
Added 51 mins ago
Research Assistant
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
Full-time
As a Research Assistant, you will focus on the coordination of research studies (clinical or non-clinical) from start-up to closure in collaboration with principal investigators and other…
Added 2 hours ago
Ophthalmic Photographer
Winnipeg Regional Health Authority
Winnipeg, MB
Performs ophthalmic diagnostic procedures within the scope of Ophthalmic Assistant Certification. Performs ophthalmic photographic services and the necessary documentation for the diagnosis…
Added 2 hours ago
Clinical Research Coordinator and Genetic Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the…
Added 3 hours ago
Instructor NUSC 1P02 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
Part-time
Added 4 hours ago
Contingent Term Assistant Professor Faculty Position W.A. Ranches Beef Cattle Genetics and Health
University of Calgary
Calgary, AB
Full-time
…sustainability in beef production systems. Hiring will be at the rank of Assistant Professor (three-year contingent term, Research and Teaching Stream). The anticipated start date November…
Added 4 hours ago
Canada Research Chair (Tier II) in Functional Tissue Biomechanics
University of Calgary
Calgary, AB
Full-time
The University of Calgary's Faculty of Veterinary Medicine (UCVM) invites applications for a Tier II CIHR Canada Research Chair in Functional Tissue Biomechanics. The successful candidate…
Added 5 hours ago
Anesthesia Assistant Trainee, Anesthesia Tech Services - BC Women's Hospital & Health Centre
Provincial Health Services Authority
Vancouver, BC
Full-time
Anesthesia Assistant Trainee, Anesthesia Tech Services
Added 6 hours ago
Patient Care Aide, Families in Recovery (FIR) - BC Women’s Hospital and Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
Full-time
Grade 10 plus graduation from a recognized Nursing Assistant Program or an equivalent combination of education, training and experience.
Added 7 hours ago
Clinical Psychology Assistant Practitioner
Cheswold Park Hospital
Halifax, NS
Part-time
We are looking to recruit an enthusiastic and committed assistant psychologist who will contribute to the existing team of psychological professionals. (sitting within the Calderdale Core…
Added 8 hours ago
Patient Care Aide, Families in Recovery (FIR) - BC Women’s Hospital and Health Centre
Provincial Health Services Authority
Vancouver, BC
Part-time
Grade 10 plus graduation from a recognized Nursing Assistant Program or an equivalent combination of education, training and experience.
Added 8 hours ago
Physiotherapist, Central Therapy
Hennick Bridgepoint Hospital, Sinai Health
Toronto, ON
Temporary
…teaching hospital, we are deeply committed to advancing learning, research, and innovation in patient care while contributing to the development of a broad range of health professionals.…
Added 9 hours ago
Intermediate Law Clerk
Blake, Cassels & Graydon LLP
Calgary, AB
Full-time
Post-secondary education in a legal assistant or law clerk program required; a degree or diploma in a related field is considered an asset.
Added 9 hours ago
Receptionist Early Detection
HealthCareersInSask.ca
Saskatoon, SK
Full-time
Mission: To provide leadership in cancer control for the people of Saskatchewan through prevention, early detection, treatment and research. Vision: A healthy population free from cancer.
Added 9 hours ago
Physiotherapist, Central Therapy
Mount Sinai Hospital (Toronto), Sinai Health
Toronto, ON
Temporary
…teaching hospital, we are deeply committed to advancing learning, research, and innovation in patient care while contributing to the development of a broad range of health professionals.…
Added 10 hours ago
Research Assistant
University of Rochester
Port Hope, ON
Full-time
The Research Assistant at Mt. Hope Family Center will be working on research studies to collect psychological research data. Research studies are related to examining the impact of stress,…
Added 10 hours ago
Executive Assistant
Government of Alberta
AB
Reporting to the Executive Director of L&E, the Executive Assistant is the administrative backbone of our team. In this role, you will:
Added 10 hours ago
Admissions Officer, Office of the Registrar
University of Calgary
Calgary, AB
Full-time
…practices that may be of benefit to the organization to the Assistant Registrar and Associate…
Added 12 hours ago
Corporate Paralegal and Search Clerk
Lawson Lundell
AB · Calgary, Alberta
Hold a Legal Administrative Assistant or Paralegal certificate from an accredited institution.
Added 12 hours ago
Lab Assistant
Gibson Energy
Edmonton, AB
Added 13 hours ago
Communications Assistant - Secretariat - Competition #2026-093
Assembly of Manitoba Chiefs
Winnipeg, MB
Full-time
Under the direction and supervision of the Director of Communications, the Communications Assistant supports the amplification of First Nations voices in Manitoba through the creation,…
Added 13 hours ago
Virtual Assistant - Remote Executive Support
Zirtual
Remote, Canada
Contract · Remote
The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving…
Added 13 hours ago
Facilities Assistant
Disability Alliance BC
Vancouver, BC
Full-time
…direct services, community partnerships, systemic advocacy, research, and publications. through our direct services, community partnerships, advocacy, research and…

Zirtual

Virtual Assistant - Remote Executive Support

Remote, Canada

Pay: Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.
Job type: Contract
Workplace: Remote
Experience: 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Posting language: English
Posted: Sep 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.

As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.

Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Typical Duties and Responsibilities (may vary based on client needs)

Calendar & Schedule Management

Manage and coordinate complex calendars and appointments
Schedule meetings, calls, and events across multiple time zones
Anticipate scheduling conflicts and proactively resolve them

Email & Communication Management

Monitor and manage inboxes, including drafting and responding to emails
Prioritize communications and ensure timely follow-up
Serve as a liaison between clients and internal/external contacts

Administrative Support

Prepare documents, presentations, and reports
Handle data entry, file organization, and record maintenance
Assist with project coordination and task tracking

Travel & Event Coordination

Research and book travel arrangements (flights, hotels, transportation)
Create detailed itineraries and manage travel changes
Coordinate virtual and in-person meetings or events

Operations & Task Management

Support day-to-day business operations
Conduct research and compile information as needed
Identify opportunities to improve processes and efficiency

Requirements

Skills & Attributes

Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage multiple clients and deadlines
Proactive, resourceful, and solution-oriented mindset
Ability to work independently in a remote environment

Preferred

Bilingual (English/French and/or Spanish)
Experience supporting executives, entrepreneurs, or small business owners

Qualifications

Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Experience supporting multiple clients or executives preferred
Typing ability of at least 50 WPM with accuracy

Technical Skills

Google Workspace and/or Microsoft Office
Calendar management tools (Google Calendar, Outlook)
Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
Communication tools (Slack, Zoom, Teams)

Work Requirements

Reliable high-speed internet, computer, and phone
Ability to maintain confidentiality and professionalism
Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client
This independent contractor opportunity is currently available only to individuals residing in the United States or Canada.

Compensation

This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.

Protecting Yourself from Recruitment Scams

Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.

To help you navigate your job search with confidence, please keep the following points in mind:

No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
Please always verify communications:

Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address.

Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Apply About employer

More about this job

Responsibilities

The Executive Assistant manages complex calendars, communications, and day-to-day operations for clients. They also handle travel arrangements, document preparation, and project tracking to ensure efficient workflow.

Requirements

Candidates must have 2-4+ years of experience in an administrative or executive support role and possess strong organizational and communication skills. Proficiency in office software and project management tools is required, along with the ability to work independently.

Skills

Calendar Management
Email Management
Administrative Support
Travel Coordination
Data Entry
Project Coordination
Communication
Time Management
Google Workspace
Microsoft Office
Asana
Trello
ClickUp
Zoho
Salesforce
Slack

Remote locations

United States
Canada

Remote locations (standardized)

Canada
United States

Visa sponsorship

Not detected in the job text

Keywords

Virtual Assistant
Executive Assistant
Remote Work
Google Workspace
Microsoft Office
Calendar Management
CRM
Asana
Trello
ClickUp
Zoho
Salesforce
Slack
Zoom
Travel Coordination
Data Entry
Project Management
Communication
Time Management
Independent Contractor
Business Administration
Operations Management
Scheduling
Client Relations
Workflow Optimization

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