Job Title: Engineering Administrator
Job Description
We are seeking a highly organized and proactive Engineering Administrator to support the day-to-day operations of a rapidly growing engineering organization. Working closely with the Facility Manager, you will play a key role in ensuring administrative and operational activities run smoothly across the team.
This position supports a wide range of functions, including schedule coordination, interview logistics, office operations, expense tracking, vendor coordination, and employee support. Success in this role requires strong organizational skills, attention to detail, a sense of urgency, and the ability to work independently in a fast-paced environment.
As the engineering organization continues to expand, this role will have a direct impact on helping teams stay organized, productive, and focused on delivering results.
Responsibilities
- Support a variety of engineering and facilities administration activities to ensure efficient day-to-day operations.
- Coordinate calendars, meetings, and schedules across multiple stakeholders, teams, and priorities.
- Assist with interview scheduling, candidate logistics, and visitor coordination.
- Manage office-related administrative activities, including catering arrangements, lunch coordination, and general office support.
- Track expenses and assist with budget-related administrative processes.
- Provide support to employees using internal tools and systems, including basic troubleshooting and access-related assistance.
- Coordinate with vendors, contractors, and external visitors as needed.
- Help organize team events, engineering activities, and office operations initiatives.
- Maintain accurate records and documentation related to administrative activities.
- Perform occasional physical tasks, including moving supplies, equipment, or boxes when required.
- Provide general administrative support to help maintain an organized and productive engineering environment.
Essential Skills
- 2+ years of experience in engineering administration, office administration, operations support, or a related administrative role.
- Strong organizational, planning, and time-management skills with the ability to manage multiple priorities.
- Comfortable working with technology and independently learning new tools and systems.
- Advanced Microsoft Excel skills, including lookups, data mapping, spreadsheet management, and data organization.
- Ability to troubleshoot software tools and navigate technical systems with minimal guidance.
- Strong attention to detail and follow-through.
- Excellent communication and coordination skills.
- Demonstrated sense of ownership, accountability, and urgency when supporting business operations.
Additional Skills & Qualifications
- Bachelor's degree in Business Administration, Engineering, or a related field is considered a strong asset.
Work Environment
This position is based onsite at an engineering center in Ottawa and requires regular interaction with engineering teams, facilities personnel, vendors, visitors, and internal stakeholders. The role operates within a collaborative and fast-paced environment that supports embedded software and engineering development activities.
The successful candidate will work closely with technical and operational teams, helping coordinate activities, support office operations, and contribute to the overall effectiveness of the organization. The role also includes occasional hands-on responsibilities such as moving supplies or equipment and supporting office logistics as needed.
Job Type & Location
This is a Contract to Hire position based out of Kanata, ON.
Pay And Benefits
The pay range for this position is $25.00 - $35.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Workplace Type
This is a fully onsite position in Kanata,ON.
À propos d'Actalent
Actalent est un leader mondial dans les services d’ingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives d’ingénierie et de science grâce à l’accès à des experts spécialisés qui favorisent l’échelle, l’innovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, l’Asie et l’Europe, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers d’être l’une des 500 meilleures firmes de conception de l’Engineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents.
Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à actalentaccommodation@actalentservices.com pour connaître d’autres options d’accommodement.
Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.
Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
