Description
Advancement Advisors Corp. is seeking an organized Administrative Assistant in Regina to support our management, accounting and business consulting team.
Key Responsibilities:
- Prepare and proofread correspondence, proposals, reports, presentations and invoices.
- Schedule appointments, coordinate client meetings and maintain management calendars.
- Prepare meeting agendas, record minutes and follow up on action items.
- Respond to telephone and email enquiries, greet visitors and direct requests to appropriate team members.
- Receive and distribute correspondence and coordinate information between clients, management and staff.
- Establish and maintain electronic and paper filing systems for client records, contracts and office documents.
- Coordinate client onboarding documents and follow up on missing information.
- Maintain office procedures, document templates and administrative tracking systems.
- Compile information and update spreadsheets to support client assignments and internal reporting.
- Order office supplies, maintain inventory and coordinate service providers.
- Arrange business travel and meeting logistics as required.
- Handle confidential client and company information with discretion.
Qualifications:
- Secondary school completion.
- Administrative or office administration training, or previous clerical experience.
- Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
- Strong English communication, organization and time-management skills.
- Attention to detail and ability to manage competing deadlines.
- Experience in a consulting, accounting or professional services office is an asset.
Apply with your resume and a brief cover letter through the application method provided in this posting.