Executive assistant jobs in Sainte-Catherine, QC and nearby

Within 25 km

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Added 15 hours ago
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 22 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 day ago
V
Executive Assistant / Administrative Lead
Valnet
Montreal, QC
- Full-time
Valserv is looking for a dynamic Executive Assistant who will support leadership across a wide range of corporate and special projects.The successful individual will possess autonomy, as…
Added 1 day ago
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 2 days ago
BC
Executive Assistant – Finance & Legal (On site)
BFL CANADA
Montreal, QC
- Full-time
We are looking for an Executive Assistant – Finance & Legal to join our team in our Montreal office!
Added 2 days ago
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 2 days ago
MF
Executive Assistant
McConnell Foundation
Montreal, QC
- Full-time
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational…
Added 2 days ago
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 3 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 3 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 3 days ago
AC
Executive Assistant / Assistante à la Direction
AIP Connect
Montreal, QC
- Full-time
Must have a dedicated, quiet home workspace conducive to handling highly confidential matters
Added 4 days ago
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 4 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 5 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 5 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 6 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 6 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 7 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 7 days ago
KJ
Executive Assistant
Kenny Johnson University
Montreal, QC
- $25 to $30 CAD / hour
- Part-time
Executive Assistant & Operations Coordinator (Part-Time)
Added 7 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 8 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 8 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 8 days ago
IG
Bilingual Executive Assistant
Insight Global
Montreal, QC
- $30 to $35 CAD / hour
- Contract
Insight Global is seeking a Bilingual Executive Assistant & Site Coordinator. The successful individual will provide high-level executive support while serving as a key point of…
Added 9 days ago
Executive Assistant
Pomerleau
Montreal, QC
As an Executive Assistant at Pomerleau, you will play a pivotal role in supporting large scale building projects ranging from $1.5 million to over $1 billion. You will support end to end…
Added 9 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time

AIP Connect

Executive Assistant / Assistante à la Direction

Toronto, ON, Canada
Montreal, QC, Canada

$70,000 - $80,000 a year · Full-time

Apply on jobs.lever.co About employer

Applications open in a new tab.

Job details

Pay: $70,000 - $80,000 a year
Job type: Full-time
Experience: +5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Posting language: English
Posted: Nov 9, 2026

Original job description

Open Vacancy: This role is a current, active position and we are accepting applications.

Our client is a non profit organization and we are hiring an Executive Assistant & Governance Liaison to provide high-level administrative, operational, and strategic coordination directly to the President and senior leadership.

Overview of the role

In this pivotal, dual-focus role, you will manage executive-level calendar priorities and serve as the central operational anchor for the Board of Directors and related committees. Operating as a true right hand, you will anticipate executive needs weeks in advance, navigate competing demands, manage delicate diplomatic dynamics, and ensure high-touch governance operations run seamlessly.

The ideal candidate is a mature, resourceful, and assertive administrative partner with exceptional emotional intelligence, impeccable discretion, and sharp attention to detail.

Bilingualism in English and French, both written and spoken, is strongly preferred.

\nExecutive Operations Responsibilities

Provide proactive, high-level calendar management for the President, strategically scheduling priorities, gatekeeping time, and resolving scheduling conflicts weeks in advance.
Act as an operational buffer and diplomatic driver, ensuring the President is briefed, prepared, and in the right room at the right time with all necessary materials and context.
Support executive communications, correspondence, and coordination across internal team leads and high-profile external partners/donors.
Manage end-to-end travel arrangements, detailed itineraries, expense reports, and reimbursement submissions.

Governance Responsibilities

Serve as the primary administrative liaison for the Board of Directors, managing communications, scheduling, and logistics for both virtual and in-person meetings per year.
Lead end-to-end board meeting administration: compile and circulate comprehensive board packets well in advance, track outstanding action items, and record official meeting minutes.
Facilitate formal meeting procedures, ensuring familiarity with parliamentary governance protocols (e.g., quorum tracking, motions, seconding, and formal vote capture).
Coordinate all logistics for in-person board sessions, including room setup, AV/technology coordination, catering, hotel blocks, travel, and attendee amenities.
Oversee and maintain secure governance platforms, document repositories, and confidential records.

Stakeholder Engagement Responsibilities

Coordinate professional engagements with key external partners, leadership teams, and committee members.
Maintain accurate records and contact management within organizational databases.
Flexibly support ad-hoc operational initiatives and leadership priorities as organizational needs evolve.

Experience and Qualifications

+5 years of progressively responsible executive administrative experience, preferably supporting senior executives and/or senior-level stakeholders.
Proven experience managing and engaging with board members or shareholder or committees.
Experience with non profit organizations and constituent communication.
Exceptional organizational skills and the ability to manage multiple competing priorities.
Strong interpersonal and communication skills, with the ability to engage professionally with senior executives and external stakeholders.
Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
Experience with CRM systems, document management platforms and governance-related technology is an asset.
Demonstrated discretion, sound judgment, initiative and commitment to confidentiality.

Competancies

Professionalism
Discretion
Initiative
Attention to detail
Adaptability
Relationship-building
Strong follow-through

Working Conditions

Must have a dedicated, quiet home workspace conducive to handling highly confidential matters.
Flexibility to accommodate evening board meetings scheduled in Eastern Time.
Flexibility for occasional local in-person meetings (in Montreal or Toronto) and limited travel for annual in-person board sessions.

$70,000 - $80,000 a year

AIP Connect believes in equal opportunity. Our recruitment consultants are committed to inclusive recruitment and selection practices and will not discriminate based on age, colour, ability, national origin, race, religion, sex, or sexual orientation.

Accessibility: If you need any accommodations during the interview process, please let us know.

Posted Salary: Actual compensation within this range will be determined based on job-related skills, relevant experience, education, and training. This range reflects base salary only and does not include eligibility for bonus program or other benefits.

For the most accurate and up-to-date details on this role, please refer directly to AIP Connect’s careers page, as third-party sites may not reflect current information.

Apply on jobs.lever.co About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to the President while serving as the primary liaison for the Board of Directors. Responsibilities include managing complex calendars, coordinating board meetings, and facilitating communication with internal and external stakeholders.

Requirements

Candidates must have at least 5 years of progressively responsible executive administrative experience, preferably within a non-profit or board-facing environment. Proficiency in Microsoft 365 and strong interpersonal skills are required, along with the ability to maintain discretion and handle confidential information.

Skills

Calendar management
Governance
Board meeting administration
Executive support
Emotional intelligence
Diplomacy
Microsoft 365
Communication
Project coordination
Confidentiality
Stakeholder engagement
Travel coordination
Expense reporting
Minute taking
Resourcefulness
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Governance
Non-profit
Board of Directors
Calendar Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
CRM
Document Management
Administrative Support
Strategic Coordination
Stakeholder Engagement
Expense Reports
Travel Arrangements
Parliamentary Governance
Confidentiality
Operational Support
Hybrid Work
Bilingualism

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Executive assistant jobs in Sainte-Catherine, QC and nearby