Location: Hybrid, based in Victoria or Vancouver, B.C. Reports to: Chief Operating Officer Type: Part-Time (20 hours per week) Salary: $31.25 to $36.06 an hour
About Alacrity Canada:
Alacrity Canada is a non-profit organization dedicated to supporting the growth of Canadian technology companies through market access, skill development, investment readiness and international expansion. With a focus on sustainability, innovation and entrepreneurship, Alacrity provides programs and resources that enable companies to scale globally while creating positive economic and environmental impact.
About the Role:
During maternity leave coverage, you'll be the HR operational backbone, working closely with our COO. You'll manage BambooHR, benefits administration, recruitment, onboarding, employee support, and employment documentation. You'll make sound judgment calls on routine HR matters and know when to escalate complex issues.
You'll keep systems current, anticipate what needs attention, coordinate moving parts, and bring issues to the COO with clear context when they need input. It's operations-focused, detail-oriented work that requires responsiveness, accuracy, and good judgment.
Key Responsibilities:
- Maintain BambooHR: employee records, document management, reporting, and system configuration
- Manage PTO tracking and approvals
- Coordinate onboarding and offboarding logistics
- Handle BC Employment Standards issues (leave, accommodations, termination), escalating complex matters to COO
- Manage recruitment end-to-end: post openings, screen candidates, coordinate interviews, draft offers, conduct reference checks
- Draft employment contracts, amendments, bonus letters, and pay increase letters
- Partner with the Finance Team on BC Employment Standards requirements for payroll (overtime, deductions, compliance)
- Benefits administration including enrolment, plan questions and claims and renewal logistics
- Maintain and update employee handbook
- Manage employee gifts and recognition
- Process employee grant documentation and reporting
- Team all-hands event planning support
- Take on ad-hoc projects as they arise
Requirements:
- Prior HR experience (full-time or part-time)
- HRIS: Proficiency with data entry, reporting, document management, and basic system configuration
- BC Employment Standards Act: Strong working knowledge of leave rules, overtime, accommodations, and notice periods
- Benefits administration: Conceptual understanding of group health/dental plans, spending accounts, open enrolment
- Employment documentation: Ability to draft employment agreements and amendments; knows when to flag legal complexity for review
- Canadian payroll/tax basics: Conceptual understanding of T4, T4A, EI, CPP (not preparation, but enough to flag risk)
- Recruitment operations: Comfort with posting, screening, interview coordination, offer management
- Professional judgment: Ability to make sound decisions on routine HR matters without constant oversight; clear thinking on what escalates versus what you own
Who You Are:
- Organized and detail-oriented. You catch errors in documentation; you're the person who remembers the follow-up. You anticipate what needs attention and flag it before it becomes a problem.
- A sound decision-maker. You make good judgment calls on routine HR matters and know what genuinely needs COO input versus what you can handle. You escalate thoughtfully - not everything, but the right things.
- BC employment standards literate. You understand leave entitlements, overtime, accommodations, and termination rules. You spot compliance issues and surface them so the COO can decide how to proceed.
- Clear communicator. You explain policies to staff with different HR literacy levels; you're empathetic in sensitive conversations (leave, departures, benefits questions). You communicate crisply with the COO on what matters.
- Systems-minded. You've worked in or understand grant-funded staffing models. You're comfortable with variable workload and flexible scheduling. You're proactive about keeping things organized.
- Adaptable and reliable. You thrive in a dynamic environment. You don't need constant oversight, and you follow through on commitments without being asked twice.
- Interested in start-ups, innovation, government and industry partnerships, or the B.C. tech scene
- Able to thrive in a dynamic and evolving environment
Why Join Us?
At Alacrity, we don’t just support innovation, we help scale it. This is your chance to play a pivotal role in growing Canada's sustainable tech ecosystem while contributing to meaningful economic and environmental outcomes.
What We Offer
We are brisk, cheerful, and community-minded. We’re friendly and eager team players who support one another to do our best - both at work and outside the office.
- Flexibility to work in a hybrid environment with offices in Vancouver and Victoria
- Support to learn and grow through professional development opportunities
Qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. We believe different perspectives make Alacrity Canada a better organization. We're committed to building a diverse, equitable and inclusive environment where our team members feel that they belong. We are actively educating ourselves to create this environment.
