Original job description
Your Opportunity:
The Bed Planning Clerical position is an integral role within the University of Alberta Hospital- Integrated Operations Centre (UAH-IOC). The position works alongside the Site Managers, Bed Coordinators, and the clerical staff with Admitting. Working under the general supervision and guidance of the Site Manager, the position performs complex clerical duties related to patient bed allocation, admission, direct admission, and transferring of patients. The successful candidate is responsible for accurately placing admissions according to diagnosis and isolation requirements. The position serves as a point of initial contact for physicians seeking admission of patients to hospital through any of the Main or Emergency Admitting areas. Must be able to communicate effectively with physicians, nurses, and other medical staff. Other duties include attending daily site capacity huddles, communicating with unit charge nurses, unit clerks, unit managers, admitting staff and physicians providing guidance and work leadership to student placements.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Site Integrated Operations Center Primary Location: U of A Hospital Location Details: As Per Location Multi-Site: Not Applicable FTE: 0.80 Posting End Date: 06-OCT-2026 Temporary Employee Class: Temp P/T Benefits Date Available: 19-OCT-2026 Temporary End Date: 30-APR-2027 Hours per Shift: 11.25 Length of Shift in weeks: 14 Shifts per cycle: 39 Shift Pattern: Days, Nights, Weekends Days Off: As Per Rotation Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable
Required Qualifications:
Some post-secondary education.
Additional Required Qualifications:
Medical Office assistant Diploma or equivalent. Medical Terminology. Excellent knowledge of the English language both written and oral. Experience working in Bed Planning and/or Admitting. Experience & demonstrated proficiency with Connect Care. Accurate and proficient keyboarding skills of 40-50 wpm required. Demonstrated proficiency in Microsoft office Suite (Word, Excel, Outlook etc.) and proficiency with online meeting software (Zoom, Teams etc.). Must be able to prioritize on an ongoing basis. Demonstrated ability to work independently. Demonstrated effective communication skills when dealing with staff, managers, and physicians. Ability to maintain strict confidentiality.
Preferred Qualifications:
Experience at the University of Alberta Hospital. Demonstrated proficiency of Connect Care. Prior experience working with the public. Client support leadership experience. Demonstrated ability to maintain a professional image and proven ability to remain calm, courteous, and tactful at all times. Demonstrated ability to work well under stress and prioritize a heavy workload. Skilled at paying close attention to detail.
More about this job
Responsibilities
Coordinate patient bed allocation, admissions, direct admissions, and transfers, ensuring placements meet diagnosis and isolation requirements. Serve as an initial contact for physicians seeking admissions and coordinate with hospital staff while supporting daily capacity huddles and student placements.
Requirements
Requires some post-secondary education and a Medical Office Assistant diploma or equivalent, medical terminology, and experience in Bed Planning and/or Admitting. Candidates must be proficient with Connect Care, Microsoft Office, online meeting software, and accurate keyboarding at 40–50 words per minute, with strong communication, prioritization, confidentiality, and independent-work skills.
Skills
- Bed Planning
- Patient Bed Allocation
- Admissions and Transfers
- Medical Terminology
- Connect Care
- Microsoft Office
- Keyboarding
- Written and Oral Communication
- Prioritization
- Independent Work
- Confidentiality
- Attention to Detail
- Customer Service
- Workload Management
- Leadership
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Customer Service & Support
- Management & Leadership
Keywords
- Bed Planning
- Patient Bed Allocation
- Hospital Admissions
- Direct Admissions
- Patient Transfers
- Medical Terminology
- Connect Care
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Zoom
- Microsoft Teams
- Keyboarding
- Capacity Huddles
- Isolation Requirements
- Confidentiality
- Prioritization
- Physician Communication
- Admitting
- Student Placements
