Original job description
Your Opportunity:
This role provides advanced administrative support to multiple physicians and academic leaders within the Department of Critical Care Medicine (DCCM), with a primary focus on clinical scheduling, medical education coordination, research administration, and financial processing. Supports the physicians and education program leads in ensuring smooth delivery of academic and clinical operations. Coordinates high-volume communication, manages confidential medical documentation, liaises with internal/external stakeholders, and assists in planning large-scale departmental events. Operates with a high degree of independence and discretion in a fast-paced clinical-academic environment. The position provides clinical administrative support to clinical services provided by the physicians and the related administrative processes and practices of medical practice within a regional acute care setting. The incumbent must demonstrate a complete understanding of the education program and its curriculum and must have the ability to act independently and exercise independent judgment in the execution of confidential duties. The position is for 3 months with the possibility to extend it longer if needed.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Critical Care Medicine Primary Location: Foothills Medical Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 08-OCT-2026 Temporary Employee Class: Temporary Full Time Date Available: 18-OCT-2026 Temporary End Date: 31-JAN-2027 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable
Required Qualifications:
Some post-secondary education.
Additional Required Qualifications:
Advanced training in Microsoft Office Suite. Additional training in position related apps within AHS and University of Calgary. Some post-secondary education or equivalent combination of education and experience. Medical Office Assistant, Unit Clerk or Health Information Certificate or equivalent combination of experience and education. Minimum of 3 years' experience in healthcare setting is required. Excellent interpersonal, organizational and communication skills. Able to critically think with demonstrated ability in problem solving complex issues. Able to work independently in a fast-paced changing environment. Able to work under pressure to manage competing and changing priorities, with consistent attention to detail and within tight deadlines. Self-directed and able to work under minimal supervision. Must be flexible in order to accommodate changing workload demands. Proven ability to manage information with confidentiality, accuracy and in a timely manner. Awareness of public and corporate image, directives and goals.
Preferred Qualifications:
As Required.
More about this job
Responsibilities
Provides advanced administrative support to physicians and academic leaders, including clinical scheduling, medical education coordination, research administration, and financial processing. Manages confidential documentation and communications, coordinates with stakeholders, and supports departmental events and clinical-academic operations.
Requirements
Requires some post-secondary education or equivalent experience, a medical office, unit clerk, or health information credential or equivalent, and at least three years of healthcare experience. Candidates need advanced Microsoft Office skills, strong communication and organizational abilities, sound judgment, confidentiality, and the ability to manage competing priorities independently.
Skills
- Clinical Scheduling
- Medical Education Coordination
- Research Administration
- Financial Processing
- Microsoft Office
- Medical Documentation
- Confidentiality
- Communication
- Organization
- Problem Solving
- Critical Thinking
- Stakeholder Coordination
- Event Planning
- Time Management
- Independent Judgment
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Education
- Science & Research
- Finance & Accounting
Keywords
- Administrative Support IV
- Critical Care Medicine
- Clinical Scheduling
- Medical Education
- Research Administration
- Financial Processing
- Microsoft Office Suite
- Medical Office Assistant
- Unit Clerk
- Health Information Certificate
- Healthcare Setting
- Confidential Medical Documentation
- Clinical Operations
- Academic Operations
- Curriculum Coordination
- Stakeholder Liaison
- Event Planning
- Problem Solving
- Critical Thinking
- Confidentiality
- Competing Priorities
- Independent Judgment
- University of Calgary
- Alberta Health Services
