Original job description
Your Opportunity:
The primary responsibility of the position is to provide a full range of senior level administrative duties for Medical Leaders. The role ensures the leaders' responsibilities related to portfolio delivery/development are aligned with physician requirements and priorities. Activities include, but are not limited to: day to day administration; Manages communication into and out of the office of the Medical Leader(s). Calendar management including scheduling of large meetings, minute taking, preparing meeting packages; drafting, coordinating and preparing correspondence; preparation of sensitive and confidential data, briefing notes, annual reports, and presentations; coordinate medical staff privileges, preparing expense claims; supporting recruitment & search and select processes, and coordinating various administrative projects. Collaboration with internal/external stakeholders, physicians, and senior managers/executives is essential to ensure the goals of the leaders are met. Effective project management skills and attributes are critical as the position develops plans, organizes and manages several diverse projects and provides information and consults with stakeholders, management and staff as required. There is an expectation for a high level of interpersonal and communication skills, and independent judgment/critical thinking skills while maintaining confidentiality and discretion. A demonstrated ability to manage change, flourish in a busy environment, and operate within a team environment is required.
Description:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support V Union: AUPE GSS Unit and Program: Medical Affairs Primary Location: Royal Alexandra Hospital Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 05-OCT-2026 Employee Class: Regular Full Time Date Available: 19-OCT-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable
Required Qualifications:
Completion of post-secondary education (e.g. certificate in office or business administration).
Additional Required Qualifications:
The candidate must have at least 5-10 years’ experience with senior level administrative support. The candidate must be proficient and experienced in Microsoft Office software, including, but not limited to scheduling meetings, e-mail, word processing, presentations and spreadsheets. The candidate must be able to demonstrate proficiency with meeting preparation & minute taking. Must be able to demonstrate the ability to prioritize workloads, work within fixed deadlines, and manage frequent interruptions in a fast-paced environment. Must be able to demonstrate effective written and verbal communication skills, critical thinking, flexibility and organizational skills. Must be able to communicate effectively with internal/external stakeholders. In accordance with Health Information Act (HIA), Freedom of Information and Privacy (FOIP) and other privacy legislation in effect the incumbent shall comply at all times with APL / AHS’s Information Privacy and Information Security policies.
Preferred Qualifications:
As Required.
More about this job
Responsibilities
Provide senior-level administrative support to Medical Leaders, including managing communications and calendars, preparing meeting materials and confidential documents, coordinating medical staff privileges, and supporting recruitment and expense claims. Organize and manage diverse administrative projects while collaborating with physicians, stakeholders, and senior leaders to support portfolio priorities and delivery.
Requirements
Requires post-secondary education, such as a certificate in office or business administration, and 5–10 years of senior-level administrative support experience. Candidates must be proficient in Microsoft Office and demonstrate meeting preparation and minute-taking skills, strong communication and organizational abilities, sound judgment, and the ability to prioritize work and meet deadlines in a fast-paced environment.
Skills
- Senior-Level Administrative Support
- Calendar Management
- Meeting Coordination
- Minute Taking
- Correspondence Preparation
- Microsoft Office
- Project Management
- Stakeholder Communication
- Written Communication
- Verbal Communication
- Critical Thinking
- Workload Prioritization
- Organizational Skills
- Confidentiality
- Change Management
- Medical Staff Privileges Coordination
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Management & Leadership
- Human Resources
Keywords
- Medical Affairs
- Administrative Support
- Medical Leaders
- Portfolio Delivery
- Portfolio Development
- Calendar Management
- Meeting Scheduling
- Meeting Preparation
- Minute Taking
- Correspondence
- Confidential Data
- Briefing Notes
- Annual Reports
- Presentations
- Medical Staff Privileges
- Expense Claims
- Recruitment
- Search and Selection
- Administrative Projects
- Project Management
- Microsoft Office
- Scheduling
- Email
- Word Processing
- Spreadsheets
- Health Information Act
- Freedom of Information and Protection of Privacy
- Information Privacy
- Information Security
