Original job description
Your Opportunity:
Working under minimal supervision, this position provides professional, complex, and well-organized administrative support to the Pediatric Cardiology Leadership Team at the Stollery Children’s Hospital. Duties include but are not limited to: Calendar management and coordination of meetings, including minute-taking, transcription, and distribution; ordering supplies, mail distribution, printer/fax troubleshooting, and meeting room bookings. Processing payment requisitions, expense claims, vacation, education, and travel requests; validating and processing invoices through MarkView. Completing payroll entry through PeopleSoft. Managing, tracking, and troubleshooting recruitment activities, including creating postings in the Recruitment Management System (RMS). Coordinating interviews and processing/filing employee documentation while liaising with HR and Finance as required. Collaborating with multidisciplinary teams and administrative support staff to ensure smooth daily operations. Maintaining Disaster Manual updates and coordinating monthly code activities. Coordinating moves, repairs, equipment/furniture installation, and system access with supporting departments, including IT, Facilities Management, Environmental Services, and Telecommunications. Providing leadership, coverage, and support to administrative support staff. Coordinating and assisting with Stollery Conference planning. Providing Connect Care support. The position requires maintaining current knowledge of activities and projects within the Pediatric Cardiology portfolio. The successful candidate must be proactive and able to anticipate the needs of the Leadership Team, respond effectively to changing priorities and interruptions, demonstrate flexibility in managing varied and unpredictable situations, and consistently deliver timely and effective results.
Description:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support V Union: AUPE GSS Unit and Program: Pediatric Cardiac Sciences Primary Location: Stollery Children's Hospital Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 05-OCT-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 02-NOV-2026 Temporary End Date: 02-NOV-2027 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: As Per Rotation Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable
Required Qualifications:
Completion of post-secondary education (e.g. certificate in office or business administration).
Additional Required Qualifications:
Post-secondary education required. Certificate or Diploma in Office Administration required. 3-5 years’ experience in an intermediate or higher administrative support capacity required, with experience in a health care environment and knowledge of hospital systems an asset. Advanced understanding of MS Office (Outlook, Lync, Word, Excel, PowerPoint, Teams, etc) and a minimum typing speed of 60 words per minute. Excellent critical thinking skills, time management and organizational skills, and ability to multi-task under pressure. Excellent interpersonal and communication both written and verbal, and analytical skills. Ability to work independently; with frequent interruptions and effectively prioritize workload during periods of intense activities. Working knowledge of RMS, ePeople, and Markview is required.
Preferred Qualifications:
Must demonstrate attention to detail, professionalism, and confidentiality at all times. Must be able to exercise judgment, tact, and diplomacy. Connect care training and knowledge an asset.
More about this job
Responsibilities
Provide complex administrative support to the Pediatric Cardiology Leadership Team, including calendar and meeting coordination, financial and payroll processing, recruitment administration, and employee documentation. Coordinate operational needs such as facilities and equipment requests, disaster manual updates, conference planning, staff coverage, and Connect Care support.
Requirements
A post-secondary Office Administration certificate or diploma and 3–5 years of intermediate or higher-level administrative support experience are required; healthcare experience and hospital systems knowledge are assets. Candidates need advanced Microsoft Office skills, typing speed of at least 60 words per minute, working knowledge of RMS, ePeople, and MarkView, and strong organizational, communication, prioritization, and interpersonal skills.
Skills
- Calendar Management
- Meeting Coordination
- Minute-Taking
- Invoice Processing
- Payroll Entry
- Recruitment Coordination
- Microsoft Office
- PeopleSoft
- MarkView
- Recruitment Management System (RMS)
- Time Management
- Organization
- Critical Thinking
- Communication
- Multitasking
- Confidentiality
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Human Resources
- Finance & Accounting
- Management & Leadership
Keywords
- Pediatric Cardiology
- Stollery Children's Hospital
- Administrative Support
- Calendar Management
- Meeting Coordination
- Minute-Taking
- Payment Requisitions
- Expense Claims
- Invoice Processing
- MarkView
- PeopleSoft
- Payroll Entry
- Recruitment Management System (RMS)
- ePeople
- Recruitment Coordination
- Employee Documentation
- Microsoft Office
- Outlook
- Word
- Excel
- PowerPoint
- Teams
- Disaster Manual
- Connect Care
- Conference Planning
- Facilities Coordination
- Confidentiality
