At a glance
Automatically prepared from the listing. Check the original description for the full requirements.
Jump to the original descriptionResponsibilities
Provides comprehensive administrative support to the Patient Care Manager and program leaders within the Pediatric Trauma, Surgery and Child Kind Program. Responsibilities include managing complex calendars, preparing financial and HR documentation, and coordinating operational priorities in a healthcare environment.
Requirements
Requires a post-secondary certificate in office or business administration and a minimum of five years of administrative experience in a healthcare organization. Proficiency in MS Office and specific organizational tools like WFM, ePeople, and iProcurement is required.
Working hours
39 hours per week
Skills
- Calendar Management
- Administrative Support
- Financial Documentation
- HR Documentation
- Stakeholder Coordination
- Conflict Management
- MS Office Suite
- WFM
- ePeople
- RMS
- eManager
- Markview
- iProcurement
- iExpense
- Confidentiality
- Report Drafting
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Management & Leadership
Keywords
- Healthcare Administration
- Pediatric Trauma
- Patient Care
- MS Office Suite
- WFM
- ePeople
- RMS
- eManager
- Markview
- iProcurement
- iExpense
- Operational Management
- Child Kind Principles
- Patient and Family-Centered Care
- Solutions for Patient Safety
- Administrative Support V
- AUPE GSS
- Stollery Children's Hospital
Original job description
Archived listing. The details below describe a past opening.
Your Opportunity:
Administrative support is integral to the operational management of the Pediatric Trauma, Surgery and Child Kind Program. This position provides comprehensive, confidential, and highly organized administrative support to the Patient Care Manager (PCM) and key program leaders, including two Unit Managers (Inpatient and Ambulatory Units), a Clinical Nurse Specialist, a Trauma Coordinator, and a team of Surgery Nurse Practitioners. Working with a high degree of independence and minimal supervision, the incumbent coordinates and manages complex calendars, email communications, leadership meetings, presentations, reports, and correspondence. The role is responsible for preparing HR and financial documentation, drafting reports and memos, maintaining records, tracking operational activities, and supporting program initiatives. As a central administrative resource, the position ensures the efficient flow of information and supports effective decision-making within a dynamic healthcare environment. The incumbent plays a critical role in coordinating urgent and emerging operational priorities, supporting crisis response activities, and facilitating conflict management through timely communication, stakeholder coordination, and the handling of sensitive and confidential information. Sound judgment, professionalism, discretion, and the ability to manage competing priorities are essential to supporting leaders in addressing staffing, patient care, and organizational challenges. The position supports the program's commitment to Patient and Family-Centered Care, Child Kind principles, and Solutions for Patient Safety by promoting respectful communication, collaboration, safety-focused practices, and processes that support positive patient, family, and staff experiences.
Description:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support V Union: AUPE GSS Unit and Program: Pediatric Trauma, Surgery and ChildKind Primary Location: Stollery Children's Hospital Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 14-SEP-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 24-SEP-2026 Temporary End Date: 24-SEP-2027 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: As Per Rotation Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable
Required Qualifications:
Completion of post-secondary education (e.g. certificate in office or business administration).
Additional Required Qualifications:
MS Office Suite, WFM, ePeople, RMS, eManager, Markview training, iProcurement, iExpense. Must be able to perform full duties. Minimum five (5) years’ experience in a health care-based organization in administrative positions of progressively increasing responsibility required.
Preferred Qualifications:
As Required.
