Original job description
Your Opportunity:
Emergency Health Services (EHS) provides critical emergency services to communities across Alberta. We are seeking a highly organized and proactive Administrative Assistant to support EHS leadership and staff in a fast-paced healthcare environment. The Administrative Assistant provides comprehensive administrative, operational, project, and coordination support to the Evidence and Innovation program. Reporting directly to the Program Chief, Evidence & Innovation and in close collaboration with the Medical Director of Evidence and Innovation and Training, this position supports research, quality improvement, innovation initiatives, knowledge translation activities, and grant-funded projects. The role coordinates grant development, funding applications, project documentation, stakeholder engagement, and departmental operations. The ideal candidate has strong organizational, communication, and customer service skills, experience in a healthcare environment, proficiency with Microsoft 365/Office applications; including OneDrive cloud storage, Teams, and Co-pilot, and the ability to work independently while supporting a multidisciplinary team. Provide advanced administrative support including calendar management, meeting coordination, correspondence, presentations, minutes, travel arrangements, and confidential records management. Coordinate grant application timelines, assist with drafting, editing and formatting grant proposals, track funding opportunities, gather and update supporting documentation, monitor reporting requirements, and maintain grant databases. Coordinate innovation, research and quality improvement projects, maintain project plans, support stakeholder engagement, coordinate ethics applications, and monitor deliverables and reporting. Process invoices, reconcile expenses, and recommend general workflow improvements.
Description:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Transition Company: Emergency Health Services Classification: Administrative Support V Union: AUPE GSS Unit and Program: People & Practice Excellence - Evidence & Innovation Primary Location: EMS Headquarters - Calgary Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 17-NOV-2026 Employee Class: Regular Full Time Date Available: 27-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable
Required Qualifications:
Completion of post-secondary education (e.g. certificate in office or business administration).
Additional Required Qualifications:
Five years of progressively responsible administrative experience. Experience supporting grant applications, research administration, or project coordination, including the demonstrated ability to manage private health care information in compliance with organizational privacy and information policies. Advanced administrative skills, grant writing coordination, project management support, stakeholder engagement, communication, attention to detail, and Microsoft 365/office proficiency. Excellent written and oral communication skills. Ability to think creatively and support innovative service activities. Ability to problem solve and work independently.
Preferred Qualifications:
Experience in healthcare, academic, research, or innovation environments and knowledge of grant funding processes. Demonstrated ability to effectively and responsibly use digital productivity tools to support administrative, project, and knowledge management activities while maintaining privacy, security, and data governance requirements. Knowledge of the Emergency Health Services – Alberta organization or field of paramedicine is considered an asset.
More about this job
Responsibilities
Provide advanced administrative, operational, project, and coordination support to the Evidence and Innovation program, including calendars, meetings, correspondence, presentations, travel, and confidential records. Coordinate grant applications and reporting, support research and quality improvement projects, engage stakeholders, track deliverables, process invoices, and recommend workflow improvements.
Requirements
Requires post-secondary education such as a certificate in office or business administration and five years of progressively responsible administrative experience. Candidates need experience with grant applications, research administration, or project coordination; strong communication and organizational skills; Microsoft 365 proficiency; and the ability to handle private health information and work independently.
Skills
- Advanced Administrative Support
- Grant Writing Coordination
- Project Coordination
- Project Management Support
- Calendar Management
- Meeting Coordination
- Stakeholder Engagement
- Research Administration
- Quality Improvement
- Communication
- Microsoft 365
- OneDrive
- Microsoft Teams
- Privacy and Records Management
- Problem Solving
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Science & Research
- Management & Leadership
Keywords
- Emergency Health Services
- Evidence and Innovation
- Administrative Support
- Grant Applications
- Grant Proposals
- Funding Opportunities
- Research Administration
- Quality Improvement
- Innovation Initiatives
- Knowledge Translation
- Project Coordination
- Project Plans
- Ethics Applications
- Stakeholder Engagement
- Microsoft 365
- Microsoft Office
- OneDrive
- Microsoft Teams
- Copilot
- Privacy Policies
- Information Governance
- Confidential Records Management
- Calendar Management
- Meeting Coordination
- Expense Reconciliation
- Healthcare
- Paramedicine
