Position: Office Manager
(6 month contract to start with possibility of it being extended)
Hybrid in the office: Monday,Tuesday, Thursday
About the Job
Our client is seeking a permanent, full-time Office Manager. Reporting to the Managing Director, the Office Manager is responsible for providing administrative and office support for approximately 30-40 employees in the Calgary office, as well as creating an engaging and positive office environment for visitors and staff.
Duties & Responsibilities
- Provide administrative support to the Managing Director and office staff as needed
- Collect and enter employee payroll information for monthly payroll processing
- Perform and supervise general office activities - send, receive, manage and distribute communications both internally and externally (including emailing, scanning, filing, general mail tasks, shipping, etc.)
- Manage the office, parking and storage space and liaison with our building management company and various vendors providing maintenance, security (door passes and parking tags) and other occupancy services
- Ensure the office is compliant with ISO standards as documented in both GA-000026 TPI Facilities, Maintenance and Safety Procedures and QA-000508 TPI Quality Manual
- Create Purchase Orders through Oracle iProcurement system for expenditures
- Approve invoices and employee expenses for payment
- Monitor bank accounts; process payments of invoices and employee expenses via EFT
- Manage and track time off for vacation, sick days, etc.
- Manage employees in Replicon Time Management System and APEGA system
- Office, conference/meeting rooms and event preparation, set-up and cleanup
- Order office/food supplies and other general office duties as required
Required Skills & Experience
- Minimum 5 years of recent and related experience with excellent computer skills, particularly in Excel and Word.
- Superior communication, office administration skills and planning and coordination skills are essential for success in this role. Must have the ability to problem-solve, balance priorities and multi-task to meet deadlines.
- Written English skills must be top 1%.
- High emotional quotient to work with a diverse team with differing individual needs and expectations.
- Detail-oriented, self-motivated and able to work cooperatively with a variety of team members and professionals in a small and dynamic team environment.
- Must have a legal working status in Canada (such as Citizenship, Permanent residence or work permit).
Bonus Skills:
• Previous experience with Ceridian payroll system, Oracle iProcurement system and Concur expense system.
